MARINE DEPARTMENT
**********
PARADIP PORT TRUST
MARINE DEPARTMENT
TENDER DOCUMENT FOR THE WORK “TO PROVIDE ASSISTANCE IN OFFICE WORKS &
ELECTRICAL, MECHANICAL AND MARINE MAINTENANCES”
PARADIP PORT TRUST
MARINE DEPARTMENT
No. MD/SME/WORKS/01/2011/02
Date: 02/01/2012
TENDER CALL NOTICE
Sealed offers are invited in three bids system from local Ship Repairing Firms
having valid ship repairing license from Paradip Port Trust to carry out the following
works:
1. To provide assistance in office works in the office of Senior Marine Engineer, Marine
Engineer and site office and stores of Marine Engineering division.
2. Maintenances of Electrical equipment, lightings, and Batteries for the floating crafts and
assist in Mechanical and Marine maintenances.
The tender papers for the above work shall be available in the office of the
Senior Marine Engineer, Admn. Building, Paradip Port Trust, Paradip– 754142 during
office hours from 05/01/2012 to 30/01/2012 on payment of 5000/-(Rupees Five
thousand) only (non refundable) in the form of DD or Banker’s cheque from any
nationalised bank in favour of FA&CAO, PPT payable at Paradip.
The last date of submission of tender documents duly filled in and signed along
with EMD amount is 1530 hrs, on 31/01/2012 and shall be opened at 1600 hrs on the
same date. EMD amount is 50000/- (Rupees Fifty Thousand) only.
For further details please log on to port trust website www.paradiport.gov.in and Govt.
tender Portal www.tenders.gov.in.
Senior Marine Engineer,
Paradip Port Trust.
Copy to:1. All HODs/ HOOs of PPT
2. Public Relation Officer, Paradip Port Trust (With checklist) for favors of notification in our
fortnightly gazette.
3. The Dy. Director, EDP Cell, PPT (With CD& Checklist) for putting in the PPT Website and
Govt. tender portal.
PARADIP PORT TRUST
MARINE DEPARTMENT
GENERAL INFORMATION & TERM AND CONDITIONS:
1. The firms having valid ship repairing license from PPT are only eligible to
participate in the tender. The tender documents can be obtained from the
office of the Senior Marine Engineer Paradip Port Trust, Administrative Building,
Paradip (Orissa), Pin-754142 from Dt. 05/01/2012 to 30/01/2012 during office
hours on payment of 5000/- (Rupees Five Thousand ) only in the form of
D/D drawn in favor of FA &CAO, PPT on any nationalized/Scheduled bank
payable at Paradip.
2. The Tender documents are also available in the website
www.paradiport.gov.in, and in tender portal www.tenders.gov.in, which can
be down loaded. The firms those who have not purchased the tender
documents from the office and submitting the down loaded tender
documents will have to enclose a D/D drawn in favour of FA&CAO, PPT for an
amount of Rs.5000/-( Five Thousand)only non refundable issued by any
nationalized/scheduled bank payable at Paradip. Bids will not be accepted
without the cost of tender documents and EMD.
3. SUBMISSION OF TENDER: The tenderers are required to submit the offer in two
sealed envelopes. Cost of tender documents, E.M.D and copy of the valid
ship repairing license from PPT in first envelope. The price bid as per the bill of
quantity (BOQ) shall be in the second envelope. Tenderer must put both the
sealed envelope in a single envelope and submit in the office of the Senior
Marine Engineer, Paradip Port Trust on or before 1530hours, on 31/01/2012.
The first envelope shall be opened at 1600 hrs and the second envelope for
the firms having valid ship repairing license and those have submitted the
cost of tender documents and EMD shall be opened there after on the same
day.
4. VALIDITY OF TENDER: The tenderer shall keep their offer valid for a period of 90
calendar days from the date of submission and shall have no right
whatsoever to withdraw or modify the same in any way during this period. If
they do so, the EMD paid by them will be forfeited without any notice. In case
Paradip Port Trust cancels or reject all the tenders, then all the tenderers will
be informed accordingly and EMD shall be refunded.
5. EARNEST MONEY DEPOSIT The earnest money deposit for the tender is of
50,000/-(Rupees fifty thousand) only and shall be deposited in the shape of
demand draft/bank order drawn in favour of FA&CAO,PPT payable at any
Nationalized/ Scheduled Bank at Paradip. Cheque will not be accepted. The
earnest money deposited with the tender shall be refunded after finalization
of tender on making an application to unsuccessful tenderers with no interest.
In the case of successful tenderer the E.M.D. will be refunded after submission
of Bank Guarantee towards security deposit. If the successful bidder is
deviate from the tender conditions or withdraw or fails to commence the
contract as per the agreed date after finalization of the contract the EMD
amount will be forfeited.
6. PRE-QUALIFICATION CRITERIA:
The firm shall have valid ship repairing license from Paradip Port Trust. The firm
must enclose a copy of the valid ship repairing license in the first envelop.
7. EVALUATION OF TENDERS: The tender shall be evaluated on the basis of
total quoted amount of Sl. No. 1 and 2 excluding the service tax. Tender
submitted with deviation of BOQ or additional conditions shall be rejected
with forfeiture of EMD.
8. Canvassing in connection with tenders is strictly prohibited and the tenders
submitted by the repairing firms, who resort to canvassing, will be liable for
rejection and forfeiture o f EMD.
9. The rates to be indicated in figures as well as in words and the amount in
words only will be taken into account in case there is any variation. The total
amount of tender should also be written both in figures and words.
10. Telegraphic quotations will not be entertained.
11. Taxes as applicable will be deducted from the bills.
12. A certificate is to be given stating that he/ they is/are not related to any
officer of Paradip Port Trust or any officer of the rank of Under Secretary or
above in the Ministry of Transport, Government of India. The firm should also
give a declaration along with their tender about the name of the relatives
who are employed as non-gazetted officer in the Port Trust.
13. It is the responsibility of the tenderer to comply with all latest labour rules of
state/ central government. EPF, ESI, Medical expenses, Personal Accident
Insurance and any other expenses for the workers will be on the account of
the contractor.
14. Gate passes for men& materials will be provided to the contractor as per Port
Rules on payment of applicable charges.
15. PRICE : Price is to be quoted against each items as per the bill of
quantity(BOQ) at Annexure – III.
16. TERMS OF PAYMENT: The payment shall be released on monthly basis.
Monthly payment will be released within three weeks after receipt of bills in
duplicate on production of prove against payment made to the workers
who are engaged for this contract at the rate specified in the Government of
India notification on minimum rate of wages as revised from time to time.
17. SECURITY DEPOSIT: The Contractor, whose tender is accepted, within 15
days of receipt of work order shall deposit 10% of the annual contract
value as security in the form of Bank Guarantee executed by any
nationalised/ schedule bank having branch at Paradip/ Cuttack /
Bhubaneswar duly signed and stamped. The security deposit shall remain
valid till 60 days after the date of expiry of the contract. Security deposit will
be refunded to the contractor only after successful completion of the
contract period. In the event of the contractor abandoning / discontinuing
the contract before the time of completion of contract, the security deposit
shall be forfeited.
18. SIGNING THE AGREEMENT: The firm shall sign the agreement in a non
judicial stamp paper of Rs. 10/- within 15 days from the date of issue of work
order.
19. TERMINATION OF CONTRACT: Deputy Conservator, PPT reserves the right to
terminate the contract by giving two (2) months notice to the contractor. The
agreement may also be terminated within the contract period for the reason
of major breach of agreement.
20. APPEAL: If the contractor desires to appeal against the decision of the
Deputy Conservator in any matter connecting the contract, he
shall
appeal to the Chairman, PPT within fourteen (14) days
after the Deputy
Conservator’s decision and if an appeal is so
preferred, the decision of
the Chairman shall be final and binding.
Signature of Contractor
Senior Marine Engineer
ANNEXURE - I
QURSTIONNAIRE FOR TECHNICAL BID
1.
Name of Firm with full address
:
2.
Photo copy of valid ship repairing license of PPT:
4.
Latest Income Tax & Service
:
Tax Clearance Certificate to
be provided
5.
Details of E.M.D.
:
D/D No. ____________Dt.__________
Drawn on____________________ Bank
For Rs._____________________________
6.
Details of cost of Tender Paper,
:D/D No.______________Dt.__________
If downloaded from Website
Drawn on _____________________Bank
For Rs.______________________________
Signature of Contractor
PARADIP PORT TRUST
MARINE DEPARTMENT
ANNEXURE - II
SCOPE OF WORKS:
1. To provide assistance in office works in the office of Senior Marine Engineer,
Marine Engineer and site office of the Division.
2. Maintenances of Electrical equipment, lightings, and Batteries for the floating
crafts and other Mechanical and Marine Maintenances in the Marine workshop.
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
The firm shall engage minimum 06 nos. skilled worker for the item
no.(1) and 04 persons for item No.(2)
The contractor shall provide assistance in various works under TE and
ME divisions covering electrical and mechanical maintenances in the
floating crafts, and tugs, marine workshop and slipway.
To provide assistance in handling of stores, spares, and house keeping
of stores, workshop, and offices and distribution of DAK inside and
outside of the administrative building.
The firm shall engage electricians should have minimum 3 years
exposure to electrical maintenance on board ship or floating crafts
and tug boats.
The work shall be attended during normal shift but in case of
emergency or breakdown the works shall be attended as and when
required without any additional cost to PPT.
The works shall be carried out as per the instructions of Senior Marine
Engineer /AE (Elect.) & AE(Marine) of M.E. division & EIC of Tugs.
Necessary records for the maintenance shall be maintained as per the
instruction of Senior Marine Engineer.
Deployed persons shall be provided with PPE as per the PPT norms
without any additional cost to PPT.
All the working tools shall be provided by the contractor.
Senior Marine engineer
Signature of Contractor:
PARADIP PORT TRUST
MARINE DEPARTMENT
ANNEXURE – III
PRICE BID
(File No. MD/SME /Works/01)
Name of the works:
1. To provide assistance in office works in the office of Senior Marine Engineer, Marine
Engineer and site office of the Division.
2. Maintenances of Electrical equipment, lightings, and Batteries for the floating crafts and
other Mechanical and Marine Maintenances in the Marine workshop.
Sl. No.
Descriptions of works
01
To provide assistance for handling of stores
and spares, housekeeping of site stores,
workshop and office under Senior Marine
Engineer & Marine Engineering divisions.
02
Providing assistance in day to day electrical,
mechanical and marine maintenance and
operation of tugs and floating crafts.
To quote the monthly
price in
Total amount for
36 Months
TOTAL
In Words (Rupees________________________________________________
__________________________________________________________________) only
PLUS SERVICE TAXES AS APPLICABLE EXTRA.
Signature of the Contractor.