Policy as of August 1, 2013. Subject to review and clarification.
St. William School
4125 St.William Ave.
Cincinnati, Ohio 45205
Phone (513) 471-2989
Fax (513) 471-8226
Revised 1/30/13
Tuition and Registration Fees for 2013-2014
Registration Fee must be paid to be considered for enrollment :
$175.00 discount registration from February 1, 2013 to March 4, 2013
$225.00 when paid after March 4, 2013; and all other times of the year.
Kindergarten Promotional Registration Fee for 2013-2014:
$5 promotional registration fee applies for new families, not previously enrolled, enrolling a
kindergartener for 2013-2014 school year from February 1, 2013 until February 15 th, 2013. After
February 15th, the above registration fees apply.
New Student Registration and Screening:
After payment of the appropriate registration fee, new students will be scheduled for screening and a
determination of acceptance will take place. Complete records will need to be supplied as applicable.
If admission is denied because the school does not have suitable placement, has a problem
completing screening and/or receiving records, or the parent decides not to enroll a child by April 30 th,
$100 of the registration fee will be refunded. After April 30 th, no portion of the registration fee will be
refunded.
Returning Family Registration:
$175 discounted registration for next year applies until March 4, 2013. After that day registration is
$225. Since Active Worshipper Grant status determination is in process, you will be provided a tuition
contract by April 15th with the amount of your tuition for the 2013-2014 school year. If you decide, by
April 30th, that your children will not attend St. William School next school year; your entire registration
fee will be refunded. Decisions to not reenroll should be made in writing. Decisions after April 30th will
result in no refund of registration fee. Tuition contract must be returned by April 30th.
St. William Tuition (per K-8 student prior to adjustments)
$5,600 per child
th
Tuition is payable in 10 monthly payments from June 15 , 2013 to March 15th, 2014.
Other Fees:
Fees are charged for name tags, student planners, and science supplies. In addition we have a list of
supplies that each student needs to bring to begin the year. These costs are not paid by tuition, or
EdChoice Vouchers, or Autism Scholarship Program, or Jon Peterson Special Needs Scholarship.
There may be additional fees during the year for added events, such as field trips, etc.
1) Active Worshipper Grant
(It is your responsibility to ensure you register with the parish office at 513-921-0247 and are
receiving Family/Adult envelopes.)
The St. William Active Worshipper Grant is available to worshipping members of St. William Parish. It
is given to registered Catholic families who attend Sunday Mass at St. William and is tiered to their
attendance level. (New members must first establish a pattern of worshipping here at St. William
Church.) Church attendance is monitored by the use of Family/Adult collection envelopes in which no
minimum donation is required. You must deposit your Family/Adult collection envelope for your
attendance to be documented. Please see the following tables, 1A to 1E, which will be used to
determine Active Worshipper Grant status.
Policy as of January 30, 2013. Subject to review and clarification.
Policy as of August 1, 2013. Subject to review and clarification.
Table 1A:
Tuition Amounts for School year 2013-2014 for those registered St. William Parish Catholic
families attending Mass greater than or equal to 21 of the 26 Sundays from October 1, 2012 to
March 31, 2013:
Total Due
# of children in Family
Total Tuition
Full Grant Amount
(Tuition minus Grant)
One
$5600
$2500
$3100
Two
$11,200
$5850
$5350
Three
$16,800
$9,300
$7,500
Four
$22,400
$12,400
$10,000
Five
$28,000
$15,500
$12,500
If you are registering more than 5 children, please contact our Principal at 513-471-2989.
Table 1B:
Tuition Amounts for School year 2013-2014 for those registered St. William Parish Catholic
families attending Mass greater than or equal to 16 but less than 21 of the 26 Sundays from
October 1, 2012 to March 31, 2013:
Total Due
# of children in Family
Total Tuition
75% of Full Grant Amount (Tuition minus Grant)
One
$5600
$1875
$3725
Two
$11,200
$4388
$6,812
Three
$16,800
$6,975
$9,825
Four
$22,400
$9,300
$13,100
Five
$28,000
$11,625
$16,375
If you are registering more than 5 children, please contact our Principal at 513-471-2989.
Table 1C:
Tuition Amounts for School year 2013-2014 for those registered St. William Parish Catholic
families attending Mass greater than or equal to 10 but less than 16 of the 26 Sundays from
October 1, 2012 to March 31, 2013:
Total Due
# of children in Family
Total Tuition
50% of Full Grant Amount (Tuition minus Grant)
One
$5600
$1250
$4350
Two
$11,200
$2925
$8275
Three
$16,800
$4650
$12,150
Four
$22,400
$6200
$16,200
Five
$28,000
$7750
$20,250
If you are registering more than 5 children, please contact our Principal at 513-471-2989.
Table 1D:
Tuition Amounts for School year 2013-2014 for those registered St. William Parish Catholic
families attending Mass greater than or equal to 5 but less than 10 of the 26 Sundays from
October 1, 2012 to March 31, 2013:
Total Due
# of children in Family
Total Tuition
25% of Full Grant Amount (Tuition minus Grant)
One
$5600
$625
$4975
Two
$11,200
$1463
$9737
Three
$16,800
$2325
$14,475
Four
$22,400
$3100
$19,300
Five
$28,000
$3875
$24,125
If you are registering more than 5 children, please contact our Principal at 513-471-2989.
Policy as of January 30, 2013. Subject to review and clarification.
Policy as of August 1, 2013. Subject to review and clarification.
Table 1E:
Tuition Amounts for School year 2013-2014 for Catholic Non-parishioners, Non-Catholics, and for
those registered St. William Parish Catholic families attending Mass 4 or less of the 26 Sundays
from October 1, 2012 to March 31, 2013.
Total Due
# of children in Family
Total Tuition
0% of Full Grant Amount (Tuition minus Grant)
One
$5600
$0
$5600
Two
$11,200
$0
$11,200
Three
$16,800
$0
$16,800
Four
$22,400
$0
$22,400
Five
$28,000
$0
$28,000
If you are registering more than 5 children, please contact our Principal at 513-471-2989.
2) Financial Aid and Scholarships:
St. William Financial Aid Fund: (Pick up application in the school office)
Through this fund, St. William offers financial aid for needy families. The Financial Aid
Request form is used to determine distribution of these funds, as available, and is due
back by March 4th, 2013 with all required documents attached. Failure to supply
required information disqualifies the request.
Financial Aid will be awarded first to Active Worshipping members of St. William
parish, then if funding is available to returning enrolled families, and then if funding is
still available to new families.
The ESAP Program: (Pick up application in the school office.)
This program is two-fold: Financial Aid and Scholarships.
Financial Aid is available to current 4th to 7th graders for 5th to 8th grade year. This
is based on financial need and determined by PSAS application due March 1, 2013.
Scholarships for $500 are awarded to one girl and one boy in each participating
school for students in the 7th grade, for their 8th grade year. A short essay is required
and is due by March 1, 2013. Pick up application in school office.
Policy as of January 30, 2013. Subject to review and clarification.
Policy as of August 1, 2013. Subject to review and clarification.
3) Ohio EdChoice Scholarship Program
Other Fees:
There may be additional fees during the year for added events, such as field trips, etc. Fees are charged for name tags, student planners, and science
supplies. In addition we have a list of supplies that each student needs to bring to begin the year. These costs are not paid by tuition, EdChoice
Vouchers, or Jon Peterson Special Needs Scholarship.
St. William School participates in the Ohio EdChoice Scholarship Program. Therefore St. William
follows all of the regulations pertaining to EdChoice Vouchers and Ohio Revised Code that apply to
this participation. At this time, the EdChoice Scholarship Program pays up to $4250 toward the tuition
for those students who would otherwise attend an eligible public school. For more information or to
see if your child is eligible, please check with the school office or online at http://EdChoice.ohio.gov .
Income Status determines what you must do about paying the difference between the
EdChoice Scholarship amount and Total Due (Tuition minus Active Worshipper Grant as
determined by Tables 1A to 1E):
EdChoice Low Income Status:
Families that qualify as Low Income Status, per EdChoice regulations, cannot be required to
pay the difference between Total Due (Tuition minus Active Worshipper Grant per Tables 1A to 1E)
amount and the EdChoice Scholarship amount if the Total Due (Tuition minus Active Worshipper
Grant per Tables 1A to 1E) amount is higher than the EdChoice Scholarship amount. Low Income
Status is obtained and verified through application to the EdChoice Office as part of the EdChoice
Scholarship Program. It is the family’s responsibility to fulfill the ODE requirements for Low Income
Status. It is imperative that families not only request, but become qualified as Low Income Status by
providing required proof documents to the EdChoice Office. St. William School does not perform this
process, we do receive the results of this qualification. Failure to do this means you will be required to
fulfill the requirements of a NOT Low Income family.
EdChoice NOT Low Income Status:
Families that do not qualify for Low Income Status will be required to pay the difference
between the Total Due (Tuition minus Grant per Tables 1A to 1E) if this amount is greater than the
EdChoice Scholarship, and the maximum voucher amount of $4250 per student.
EdChoice NOT Low Income Examples:
1 enrolled student family fulfilling requirements of Table 1C will pay $100 difference ($4350
minus $4250 voucher amount).
1 enrolled student family fulfilling requirements of Table 1E will pay $1350 difference ($5600
minus $4250 voucher amount).
2 enrolled student family fulfilling requirements of Table 1B will pay $0 difference and the
EdChoice Voucher system is invoiced $6812 ($3406 per child, which is less than the available
maximum of $4250 per child.)
2 enrolled student family fulfilling requirements of Table 1D will pay $1237 difference ($9737
minus 2 X $4250 = $8500 vouchers amount)
Policy as of January 30, 2013. Subject to review and clarification.
Policy as of August 1, 2013. Subject to review and clarification.
4) Autism Scholarship Program
St. William Autism Scholarship Tuition (per student)
$1,790 per child
Other Fees:
There may be additional fees during the year for added events, such as field trips, etc. Fees are charged for name tags, student planners, and science
supplies. In addition we have a list of supplies that each student needs to bring to begin the year. These costs are not paid by tuition, EdChoice
Vouchers, or Jon Peterson Special Needs Scholarship.
St. William participates in the State of Ohio Autism Scholarship Program. Your
child must be diagnosed and determined to be eligible for this program by the public
school district of residence. Your child must be screened and will be accepted if a
suitable placement exists within our program. The Active Worshipper Grant is not
available for Autism Scholarship students, but Financial Aid is available per description
above.
The tuition pays for a small portion of the cost of the program. You are also
required to sign the Autism Scholarship checks as payment for the remaining costs of
this program. Failure to sign checks will cause you to become personally responsible
for the costs as billed to the state.
Tuition is payable in 10 monthly payments of $179 from June 15th, 2013 to March
15th, 2014.
Autism Scholarship program is billed to the State of Ohio at a per day and/or per
service rate. This begins upon first day of enrollment and will continue until the student
is withdrawn in writing at the school office. Partial year enrollment will be billed as
applicable. Withdrawal must be in writing to confirm when the seat is open for another
student.
Students in the Autism Scholarship Program who participate in mainstreamed
classes will be required to pay student planner, technology, science lab fees, etc. as
other K to 8 students.
5) Jon Peterson Special Needs Scholarship Program
The Jon Peterson Special Needs Scholarship Program provides scholarships for
children to receive special education services through St. William School as an
approved provider. Your child must be diagnosed and determined to be eligible for this
program by the public school district of residence. After screening and acceptance in
this program, a memorandum of understanding will be drawn up to determine services
and total costs using the following fee structure as a guideline. This will determine the
type and amount of service to be provided including any additional costs to be paid by
the parents if so determined.
St. William Tuition Total Due (Tuition minus Grant as determined by Tables 1A to 1E)
In addition to the above tuition for JPSN approved students, the following fee structure is
established to provide intervention services as needed.
Policy as of January 30, 2013. Subject to review and clarification.
Policy as of August 1, 2013. Subject to review and clarification.
JPSN Billable services:
$30 per hour: Mild Intervention – Student in an inclusive setting with an Intervention Specialist
in the regular education classroom, large group pullout with an intervention specialist, or similar
arrangement to a Tier 1 RTI setting.
$60 per hour: Targeted or moderate interventions – small group pull-out strategies or similar
arrangement to a Tier 2 RTI setting.
$75 per hour: Consultation fee
$90 per hour: Intensive Intervention – 1-on-1 pull-out or similar arrangement to a Tier 3 RTI
setting. This also includes school counselor, school psychologist, speech therapy, occupational
therapy, or other one-on-one professional intervention.
Total Allowable JPSN Scholarship Billing:
The total billing for JPSN students will be the base tuition plus the total of the
JPSN Billable services. This total is not to exceed the Jon Peterson Special Needs
Scholarship Maximum Scholarship amounts as determined by the category placement
of the student per the student’s IEP, except as authorized by the parents. Parents are
responsible for costs exceeding these amounts in addition to costs of services not
identified in the Individualized Education Plan (IEP.) A memorandum of
understanding will be in place to confirm services and clarify costs. If St. William
School and the student’s parents/guardians cannot come to an agreement, the parents
should seek another opportunity for placement.
Category
Description
1
2
Speech or Language
Specific Learning Disability, Cognitive
Disability or OHI-minor
Hearing or Vision Impaired or Severe
Behavior Disability
Orthopedic Impairment or OHI-major
Multi-handicapped
Autism, Traumatic Brain Injury, or Hearing
and Vision Impaired
3
4
5
6
Maximum Scholarship
Amount
$7,196
$7,608
$14,832
$17,902
$20,000
$20,000
Other Fees:
There may be additional fees during the year for added events, such as field trips, etc. Fees are
charged for name tags, student planners, and science supplies. In addition we have a list of supplies
that each student needs to bring to begin the year. These costs are not paid by tuition, EdChoice
Vouchers, or Jon Peterson Special Needs Scholarship.
Policy as of January 30, 2013. Subject to review and clarification.
Policy as of August 1, 2013. Subject to review and clarification.
Tuition Policies:
In order to keep St. William School financially sound, the following policies and procedures
have been implemented:
The registration fee is due and payable by March 4, 2013 in order to secure a place for your child(ren) at St.
William School for the upcoming school year. Registration payments received after the March 4, 2013
deadline is subject to an additional $50.00 charge.
Monthly tuition payments are due beginning June 15 and are due and payable each of the nine following
months on the 15th day of the month. Your annual tuition amount should be divided by ten and equal
payments should be made to the school on a monthly basis from June 15 through March 15.
All families are eligible for a 5% discount on their total annual tuition amount by making full payment to St.
William by July 16. All prior years’ tuition MUST be paid in full in order to qualify for this discount. You MUST
make the first payment due June 15 of 1/10 of your annual tuition amount in order to receive this discount.
Failure to make the initial payment on June 15 will cause forfeiture of the 5% discount.
Monthly reminder statements will be sent home at the end of each month.
A late fee of $15 will be assessed for each time a monthly payment is late. Late fees will be added to your
monthly statement and included in the total balance due on account.
The business office will conduct a detailed review of all tuition accounts periodically throughout the school
year. Anyone who is behind on payments is subject to dismissal from St. William School (unless prior
arrangements have been made with the Business Office). St. William School reserves the right to withhold
final report cards if all tuition and fees for the current school year are not paid in full.
The Parish Office is responsible for all finances. Payments should be mailed to or dropped off at the Parish
Center. The most appropriate payment placement is in the collection basket with the current month’s coupon
enclosed. Please do not send payments to school with your child.
St. William accepts cash, checks, money orders and direct debit withdrawals. For your convenience, we will
accept credit card payments using VISA and MasterCard. There will be a fee of 3% assessed on each credit
card transaction to offset the bank fees.
A $25 fee will be assessed for all returned checks. This fee will be added to your monthly statement and
included in the total balance due on account.
Allocation of the Active Worshipper Grant will be based on regular attendance at Sunday masses, primarily
through the use of collection envelopes. No minimum amount of contribution is required to receive the Active
Worshipper Grant. You must establish a pattern of worship per Section 1, Tables 1A to 1E
Registration at St. William School is to be extended in the following order of priority:
 First to Catholic students whose families are active worshipping members of the parish;
 Then to siblings of those students already in the school;
 Next to children who have completed kindergarten at St. William School;
 And finally to non-parishioners.
Policy as of January 30, 2013. Subject to review and clarification.