Request for Proposals
Columbus County Landfill Gas Collection System
The full Request for Proposals (Landfill RFP.pdf) and any future addenda may be seen at the
Columbus County website: http://www.columbusco.org/landfillrfp.pdf Proposals must be submitted
to the following individual at the address listed no later than June 29, 2011 at 4:00 PM. Proposals
must be submitted in a sealed envelope by hand or by USPS, FedEx, UPS or other carriers to the
attention of Mr. Kip McClary at the address below. Please label envelope with the title
“Columbus County Landfill Gas Collection System” and include the name of the proposing firm.
Office of Columbus Co. Public Utilities
612 N. Madison St.
Whiteville, NC 28472
Attn: Mr. Kip McClary
Schedule of Events
1. Issue/Advertise RFP
June 10, 2011
2. Pre-submittal Meeting & Site Showing
June 21, 2011 11:00 am
3. Deadline for Questions submission
June 22, 2011 4:00 pm
4. Answers to Questions Provided
June 24, 2011 4:00 pm
5. Proposals Due
June 29, 2011 4:00 pm
6. Award Recommendation
July 08, 2011
7. Landfill Gas Collection System Operational
Oct 28, 2011
* Questions should be submitted to Marilyn Meares, email mcmeares@gmail.com
In compliance with this Request for Proposal (RFP), and to all conditions imposed herein, the
undersigned offers and agrees to complete all requirements and conditions in
accordance with the attached signed proposal or as mutually agreed upon by subsequent
negotiations.
Total Lump Sum Bid__________________________________________
Submitting Firm Name ________________________________________
Address____________________________________________________
Telephone (___) _______________________ Fax (___) ________________________________
Signature: _________________________________________________Date__________
Title: _______________________________________________________
PLEASE NOTE: This is page must be completed and submitted with the
proposal.
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Cost Summary – Complete this section and return with your proposal. Detailed specifications
regarding the line items in this cost summary can be found in Section 3 of this Request for
Proposals. Columbus County will evaluate all proposals and select the one that best meets the
needs of the County. After the initial evaluation of proposals, Columbus County may choose to
have discussions and negotiate with one or more proposers. During this time of negotiation, the
County may, at its discretion, make necessary adjustments to the scope of work, based on
changing plans and situations, and/or budgetary restraints, as well as other factors. For instance,
changes may be made in the number of wells to be constructed, lengths of pipe used, number of
isolation valves and condensate traps, etc. In addition, the proposer may or may not be asked to
provide quotes for the addition of a landfill gas monitoring system. The County reserves the
right to consider a proposal that includes other end use options such as generation of electricity.
Item Number
1
2
3
4
5
6
7
8
9
10
11
12
13
14
Total
Description
Engineering Design
Solid Waste Permit
Air Quality Permit (Flare)
Convert 3 existing vents to LFG wells
Construct 12 new LFG wells
Construct Gas Collection Pipelines – 8” HDPE
Construct Gas Collection Pipelines – 6” HDPE
Construct Gas Collection Pipelines – 4” HDPE
Connect Gas Pipeline to Boiler
Isolation Valves
Condensate Traps
Install Blower/Flare Skid
System Activation and Staff Training
Laboratory Analysis of Landfill Gas
Amount Total Cost
1
1
1
3
12
3000 ft
175 ft
680 ft
1
3
3
1
1
1
Alternate:
1. Add continuous methane/CO2 monitoring system to flare station. include flow meter and
digital monitoring hardware and digital monitoring panel with connection port and hardware for
attachment to laptop computer. Monitoring system shall include operating program installed on
a laptop computer to be provided with the system.
2. If you find you can provide estimates for more wells, please provide as a separate
components.
Please Complete and Return This Page With Proposal!
2