Meeting Minutes
West Coast Auto Group Football Club
Board of Directors Meeting
July 21, 2014 at 6:00pm
Block House, Pitt Meadows
Meeting called to Order by Dan Mikolay at 6:07pm
Present: Karl Christiansen, Susan Carr, Chris Begg, Dan Mikolay, Greg Andrews, Tim
Smyth, Jeff Dumont, Misty Thomas
Regrets: Andrea Sikora, Carey Quinn
Motion to Approve Agenda of July 21, 2014 (Tim/Karl) Carried
Motion to Approve Minutes for Board Meeting of June 23, 2014 (Chris/Tim) Carried
OLD BUSINESS
1. Director of Football Contract Update (Dan Mikolay)
· expires shortly
· proposal presented to DOF by Dan
· discussion by board
· Motion to offer a position as Technical Consultant to and identified candidate (Jeff/Chris)
Carried
2. Staff Structure (Dan Mikolay)
· Role and responsibilities discussed for GM Position
· Motion to offer the FM to the identified candidate (Jeff/Karl) Carried
· Hired Juan Sanchez as one Micro Head Coach
· Candidate for second Micro Head Coach Identified
· Candidate for Mini/Super 8 Coach identified (Greg Andrews declared a conflict and left the
meeting at 7:03pm and returned 7:07pm)
3. Registration for 2014-2015 Programs (Chris Begg)
· Registration continue to come in
· Good Early uptake on September start Micro Program
· Final numbers to be assessed at seasons start
4. West Coast Cup (Chris Begg)
· Overall registrations are ahead of where we were last year
· Volunteers – no report on Field Marshalls
· Registration update
5. Micro Program Schedule (Dan Mikolay)
· Clarification email out to members
· Skill development/fun early start program
· Team assignments in September
6. Kick Off Jamboree (Dan Mikolay)
· Well received by members
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Meeting Minutes
West Coast Auto Group Football Club
Board of Directors Meeting
July 21, 2014 at 6:00pm
Block House, Pitt Meadows
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Investigate the logistics of the single day Jamborees for East/West Mini Programs
7. World Cup Party Report (Dan Mikolay)
· Well executed
8. Field Allocation Meeting (Chris Begg)
· Kim and Chris attended
9. Presentation to Pitt Meadows Council (Dan Mikolay)
· Deferred to September 2nd meeting
· Chris to attend
NEW BUSINESS
1. Financial (Greg Andrews)
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Signing Authority
Motion to have Andrea/Greg/Dan/Lory have cheque signing authority on the WCAGFC
account (Jeff/Susan) Carried
Motion to have CAFT authority assigned to Greg (release authority), Andrea (super user),
Lory (data entry) and Dan (observer) (Tim/Karl) Carried
2013-2014 Review Engagement is in process with results expected soon
Insurance (Misty Thomas) Motion to renew the insurance as per last year's policy
(Greg/Chris) Carried
2. Meeting with Parks (Dan Mikolay)
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Dan met with Baseball and Parks regarding roof on Block House
Parks wants to be informed of all future changes
Possible upgrades to the washrooms by baseball
Ensure contingency fund contributions are being maintained with Blair Tweten
Discuss increasing storage space by utilizing existing washroom space and utilizing the
field house washrooms
Motion to create a board position Block House Liaison (Chris/Greg) Carried
Congratulation Dan!
Motion that any non operational Block House expense in excess of $500 be approved
by the Board (Chris/Susan) Carried
3. Kidsport (Dan Mikolay)
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The proceeds of the World Cup Party of $297 to be donated to Kidsport
4. Field Users Group (Dan Mikolay)
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Discussion
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Motion to purchase two new club laptops for bookkeeper and online administrator to a
maximum of $750 each (Jeff/Chris) Carried
5. Admin /Operations Staff Update (Misty Thomas)
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Meeting Minutes
West Coast Auto Group Football Club
Board of Directors Meeting
July 21, 2014 at 6:00pm
Block House, Pitt Meadows
·
Motion to approve funds up to $1000 to change locks (Jeff/Karl) Carried
(two new agenda items added)
5.a Raffle (Jeff Dumont)
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Have approval from Gaming
Tickets to be printed and distribution plan prepared
5.b Gym Time
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Will try to develop indoor programming for the Sundays beginning in November and
finishing in March – perhaps tournament for boys (girls playing on Sundays)
For the Wednesday evenings, Misty will investigate the possibility of expanding our
sport offerings into new sports
6. Board Rep Reports
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District Rep (Jeff) – CSA has granted a leave to appeal the BCSA ruling against the
Alouette District
5 District (Jeff) – nothing to report
Men's Rep (Greg) – Dan Lepage is organizing the men's teams – same number of
teams (14) for the season
Teams still owe from men's summer league
FVSL contemplating opening a women's division
Women’s Rep (Susan) – 15 teams this season
Next Meeting scheduled for Monday August 18th at 6:00pm at MNP Offices
Motion to Adjourn at 9:20 (Chris/Tim) Carried
ONLINE VOTES BETWEEN BOARD MEETINGS:
July 2, 2014
Motion that West Coast FC provide up to $1500.00 to the ADYSA to legal expenses.
(Chris/Susan/Karl/Jeff)
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