Faculty of Medicine and Health
School of Dentistry
Head of Medical Illustration
Full time
We are seeking an enthusiastic medical photographer to develop and enhance the Medical
Illustration Service. Although this is a School of Dentistry appointment, there is close liaison with
the Leeds Dental Institute and the staff who support this service in the Leeds Teaching Hospitals
NHS Trust.
The post holder will have operational management of the Medical Illustration Services and the
team who support the delivery of illustration and clinical photography. You will also provide
leadership for Medical Illustration through collaborative working with University and NHS
colleagues to contribute to the development of the academic profile of the Department in line with
the goals of the School of Dentistry.
The successful candidate will have a degree in Medical Illustration/Clinical Photography or related
media subject, or an equivalent level of knowledge and experience along with an extensive track
record of operational management of a professional service delivery department (preferably one
which is related to medical photography).
In addition to external applicants, the University would be flexible in considering secondment
options from NHS employees.
The University of Leeds is committed to providing equal opportunities for all. The
university is a charter member of Athena SWAN and holds the Bronze award. We will be
happy to consider job share applications and are committed to flexible working for all our
employees.
University Grade 8 (£38,511 – £45,954) depending on qualifications and experience
Informal enquiries regarding the post should be directed to Dr Alan Mighell tel: + 44 (0)113
343 5688, e-mail: a.j.mighell@.leeds.ac.uk)
If you have any specific enquiries about your online application please contact Valerie
Almond, tel: + 44 (0)113 343 8277, email: v.a.almond@leeds.ac.uk
Job Ref:MHDEN1023
Closing Date:29 October 2015
Purpose of the post
You will be responsible for developing and enhancing the Medical Illustration Service and future
proofing the service with advancements in technologies and service needs in line with both clinical
and academic needs. You will have operational management of the Medical Illustration Service
and the team who support the delivery of illustration and clinical photography for NHS clinical care
and academic activities.
You will be the lead expert within the Dental School and Hospital on all Medical Illustration matters
and represent the University and NHS Trust externally on issues such as governance, quality,
consent, security and confidentiality of clinical images.
The Medical Illustration Service currently includes: clinical photography, general photography,
other imaging modalities, image management, graphic design and printing services. You will have
direct contact with patients of all ages and with varying degrees of clinical need.
You will be responsible for providing a full imaging service and ensuring a good experience for all
patients undergoing photographic/imaging procedures.
You will develop teaching and training opportunities to enhance the professional development of
clinicians, researchers, post graduate students and others.
You will support research via high quality imaging, governance and advice.
Main Duties and Responsibilities
Academic Support
To provide leadership for Medical Illustration through collaborative working with University and
NHS colleagues to contribute to the development of the academic profile of the Department in line
with the goals of the School of Dentistry.
To support research in the Dental Translational Clinical Research Unit (DenTCRU) and other
clinical departments via high quality imaging, governance and advice.
To contribute to other academic outputs which enhance the reputation of the School of Dentistry.
Medical Illustration Service
The department is currently staffed by 4 NHS Medical Illustrators (3.2 FTE).
Responsible for management of the Medical Illustration Service on a day-to-day basis to ensure
continuation of the service at all times to the highest possible standard and to adhere to the
Institute of Medical Illustrators Professional Code of Conduct, plus The University of Leeds and
NHS Trust policies.
Responsible for maintaining a balanced budget within an agreed budget, which is negotiated at
the start of each financial year.
Responsible directly to the University of Leeds and the NHS Trust on issues concerning
governance, consent for photography, image quality, image security, confidentiality, copyright and
storage of clinical images.
This will include:
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Advising on copyright and consent issues in relation to clinical imaging
Advising on misuse of clinical images
Advising on limitations of clinical imaging
Advising on guidelines
Advising on other matters as required
Setting example/role model
Responsible for the purchasing of consumable items and equipment expenditure.
To audit equipment and stock control systems to ensure smooth running of all systems.
To supply departmental statistical information as required for audit and monitoring processes for
the department.
Responsible for producing business cases and strategy for future service developments within the
department.
To recommend, implement and continually appraise security systems to ensure the effective
protection of all photographic equipment and images.
Responsible for maintaining the state of the art service provisions by researching and
implementing technological advancements and services of benefit to the Trust or University e.g.:
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Digital photography conversion
Design software
Databases relating to image storage
To develop additional imaging techniques in accordance with the requirements and development
needs of the NHS and School of Dentistry.
To act as Project Manager for all developmental work within the service such as sourcing new
projects and setting quality standards before handing to others to implement into day-to-day
practice.
To undertake clinical photography and other imaging for patient’s clinical records, education,
research trials and quality improvement initiatives such as audit.
Using highly specialized technical skills and following specialised training to be able to undertake a
range of imaging modalities such as:
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Clinical photography
Intra-oral photography
Ultra-violet fluorescence
Infrared photography
3D- and 4D (facial 3D motion capture) imaging
Ensure the efficient provision and supervision of professional photographic services in all of the
clinical disciplines related to Dentistry.
All clinical images have the potential to be used in a court of law and may involve a requirement to
attend court as an expert witness.
Responsible for the management and administration of a networked clinical image database,
providing electronic picture files to clinicians and trust staff for clinical records, training, publication
and research.
To ensure that consent procedures are adhered to and that photographic images are stored and
distributed with appropriate security and confidentiality in line with Caldicott principles and Data
Protection.
Examples of how this may be achieved include:
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Working with Clinical Governance
Working with risk department
Infection Control
Production of policy documents
Preparation of posters
Requirement to use highly developed computer skills to be able to use efficiently or to be aware of
various specialist software packages such as a patient database (Medbase/JMS), image database
(WABA), graphic software (CorelDraw, InDesign and Illustrator) and photographic manipulation
software (Adobe Photoshop) and basic CAD/CAM file manipulation.
The post holder will be responsible for health and safety, risk assessments and incident reporting
for the department.
Governance and Policy Development
Responsible for establishing departmental guidelines, policies, procedures and quality assurance
systems and for ensuring the department adheres to all relevant policies adopted by the University
of Leeds and the Leeds Teaching Hospitals NHS Trust.
Responsible for writing and updating the Departments’ official policy on Consent, Security and
Confidentiality of Clinical Images.
Management and Leadership
The post holder will be responsible for the management and leadership of the Medical and Dental
Illustration team which includes NHS and School of Dentistry staff.
The post holder will work continuously with National and International professional bodies and
educational establishments to advise and devise the appropriate educational courses for existing
employees and new entrants to the profession and that they comply with the expected educational
requirements for assured registration of Clinical Photographers.
Examples include:
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Institute of Medical Illustrators (IMI)
Committee for the Accreditation of Medical Illustration Practitioners (CAMIP)
Professional Standards Authority
Promote and support the University of Leeds Staff Review and Development System (SRDS) and
NHS appraisal processes through the setting of clear objectives, ensuring effective training
activities and professional development.
Lead, motivate and support staff, with appropriate delegation and empowerment, to achieve team
objectives and goals, manage performance, enforce quality standards, maximise productivity and
promote harmonious working with other staff in the NHS and the School, Faculty and the wider
University.
Producing training programmes for departmental staff induction and practical application of activity
including mentoring on a regular (weekly) basis.
To act as specialist lead, when required to educate others on aspects of photography and related
consent issues for clinical and academic staff.
Education
With support from the academic community, prepare and deliver teaching on medical illustration
techniques and processes.
Take responsibility in teaching sessions and other types of student/staff contact to ensure the
learning outcomes are reached.
Where relevant, with appropriate support, participate in the setting and marking of assignments
and the preparation of exams.
To educate students, staff and others to the standards required for Medical Illustration that
supports high quality patient care and how this can be achieved.
To support students, staff and others in the preparation of clinical imaging for assignments
required for progress in their respective programmes of studies.
To support students and staff in preparation of academic outputs (e.g. posters and other
presentations for professional meetings) that include imaging.
Continued Professional Development
Responsible for keeping up to date and advise on any new developments within the field of
Medical illustration.
To participate in professional organisations at national and international level.
To participate in official working groups in national research projects concerning clinical
photography standards and protocols, such as Cleft Lip and Palate and craniofacial photography
for clinical audit purposes (Leeds and other regional cleft units).
The job description provides a framework for the role and should not be regarded as a definitive
list of duties and responsibilities, which will develop and change over time through natural
progression.
Relationships
For academic activities you will be responsible on a day-to-day basis to the Head of Division of
Oral Surgery, Medicine and Pathology and accountable through the Dean of the School of
Dentistry and ultimately to the Dean of the Faculty of Medicine and Health. Your post will be
located in the Division of Division of Oral Surgery, Medicine and Pathology.
For NHS activities you will be responsible on a day-to-day basis to the Dental Hospital NHS
Operations Services Manager and accountable through the Dental Hospital Clinical Director and
ultimately to the Chief Executive of the Leeds Teaching Hospitals NHS Trust.
University Values
All staff are expected to operate in line with the university’s values and standards, which work as
an integral part of our strategy and set out the principles of how we work together. More
information
about
the
university’s
strategy
and
values
is
available
at
http://www.leeds.ac.uk/comms/strategy/
Person Specification
Essential
 BSc in Medical Illustration/Clinical Photography or related media subject, or an equivalent level
of knowledge and experience
 CAMIP Registered Medical Illustration practitioner or eligible to be
 Reference based evidence of extensive practical experience in Clinical Photography and
specialist photography of a consistently high standard
 Evidence of effective working at a senior level in imaging with full knowledge and experience of
relevant techniques such as Clinical photography; Intra-oral photography; Ultra-violet
fluorescence; Infrared photography; 3D- and 4D (facial 3D motion capture) imaging
 Experience in Clinical Illustration
 Excellent standard of IT skills and experience in using specialist software packages (e.g.
patient database (Medbase/JMS), image database (WABA), graphic software (CorelDraw,
InDesign & Illustrator) and photographic manipulation software (Adobe Photoshop) and basic
CAD/CAM file manipulation
 Experienced in using specialised camera and lighting systems with a high degree of visual
awareness
 Highly developed Hand/Eye Co-ordination for specialist imaging techniques
 Extensive track record of operational management of a professional service department
 Good communication and assertiveness skills with experience of gaining confidence and
credibility from a range of professionals
 Experience of budget management
 Experience in effective leadership and the motivation and management of a team
 Experience of working to Caldicott principles and Data Protection
 Thorough understanding of consent and confidentiality issues
 Experience of demonstrating techniques and practices both to staff and students
 Experience of developing and implementing Quality/Clinical Audit Systems
 Experience of implementing effective protocols and policies
 Understanding of NHS Trust structures and policy
 Experience of the responsibilities of health and safety, risk assessments and incident reporting
Desirable
 Post graduate qualification in Medical Illustration/IMI PEC or equivalent
 Experience of Clinical Video Production
 Experience of preparing and delivering teaching materials and presentations
 Teaching qualification
 Track record of operational management of a medical photography department.
Glossary of Terms
Budget: Negotiated at the start of each financial year.
Clinical Photography: Professional photography using a range of lighting techniques which
relates to the recording of patients clinical conditions. This may be in theatres, wards, clinics or the
clinical photographic studio. The images may be used for patients’ records, teaching, trials and
research or publication.
Clinical Trials Record System: The department is often involved in clinical trials at a national
and international level. The patients who are photographed are anonymous and there is therefore
a very careful management system which has to be managed and forwarded to the central
research base.
Consent, Security and Confidentiality of Images: The Manager is the lead expert in the
management of clinical photography within the University of Leeds and the NHS Trust related to
the Leeds Dental Institute. A Photographic Consent and Confidentiality Policy is reviewed annually
by the Medical and Dental Illustration Management and aims to protect the patient’s rights, by
setting standards for every member of staff in the department to follow.
Consent Database: The consent of all photographic images from patients and public relation
images are stored on a database, which requires managing. Public relation images have to be
reviewed on an annual basis. Clinical images need to be checked for level of consent e.g.
publication.
Dental Image Database: An electronic database of electronic images relating to Dentistry. This
database has to be managed and files stored and backed up safely.
Digital Ikam Camera: A specialised camera and associated software which requires specialist
training, which is used for recording images of the dentition in order to analyse the colour of teeth.
General Photography: All photography which does not directly relate to patients. Examples of
which are public relations photography, VIP visits, specimens/cultures, architectural, equipment,
accidents/incidents and group photography.
Graphic Design: The production of design and artwork, the majority of which is now on
computers using PC computers with various software packages e.g. desktop publishing, design
and 3D imaging packages. Examples of products created are patient information leaflets, scientific
posters, teaching presentations, interactive CD’s, annual reports and newspapers etc. All
information is reproducible in the printed form or using electronic media.
HPC Educational Requirements for State Registration:
The HPC accepted Clinical
photographers for state registration in September 2004, to be authorised by Parliament, October
2005 with a proposed implementation in early 2006. This will require that all photographers will
require degree level or equivalent to practice, on patients, and maintain a CPD portfolio reflecting
ongoing training and awareness of current issues. They must demonstrate they have attended the
specialist training courses associated with the clinical work they provide.
Image Library Management: Managing the handling of all photographic images to include
storage devices i.e. negatives or digital images (electronic), maintain confidentiality, log consent
levels, image accessibility and control over reproduction/copyright issues.
Intra Oral Photography: The recording of clinical condition inside the mouth using lip retractors
and photographic dental mirrors e.g. orthodontic work, cleft palate, malignancies and skin
conditions etc. Specially designed mirrors are accurately and safely inserted to reflect areas of the
oral cavity which cannot normally be seen from the mouth opening.
Management and Administration of a networked Clinical Image Database: This is the
implementation of a system in preparation for PACS when the electronic patient records are fully
operational. The image management system for digital images (iBase) is held in Medical and
Dental Illustration. It provides an electronic picture file of patients for clinicians and Trust staff, for
the use of clinical records, training, research and publication. It is managed in such a way that it
limits or controls who has access to the images to protect confidentiality of the patient.
Printing Services: Various different external print companies are used in the production of the
design work (dependant on the quality and quantity output). Most of this work which requires
external contractors is full colour production which is not achievable ‘in house’. This requires a
working knowledge of print process to advise customers on the type of print required, quality,
costs relating to quantity, time scales etc. and the ability to negotiate with the suppliers to the most
economic production costs.
Producing Business Cases: Justifying, by report, to Dean/Director or Finance Managers the
reasons for new resources either financial or staff to change service or incorporate new
technologies e.g. digital technology.
Protocols: Professional guidelines for the standardisation of clinical recording which both national
and local is:
 Professional code of conduct.
 Westminster scales of standardised photography – to guarantee comparability/repeatability of
photographs.
 Patient photographic consent.
 Various department policies and procedures for all actions to be carried out on a daily basis.
These written procedures are used to standardise work, required for training and for judging
competencies.
Service Development: Sourcing new areas of work such as expansion of current clinical
demands. Developing graphics and computer related innovations with new software.
Sourcing new customers and services: In order to sustain the level of work required to support
the services and staff employed, a constant review of services and what is cost inefficient or cost
productive needs analysing. Shortfalls due to demand falling e.g. PowerPoint slides or annual
Trust savings need to be filled, to compensate, with new and innovative work. This is a constant
challenge as the technology is changing so fast. Examples:
 Slide scanning of teaching collections
 CD presentations
 Research projects
Strategy for Future: Business planning and assessing current work requests, looking forward to
new developments and technology to make the department financially viable and technologically
progressive.
Ultra Violet/Infra-Red Photography: These are two types of photography using special lighting
and techniques to highlight conditions. Conventional light does not reveal what is beneath the skin
surface – by using UV &IR, they reveal skin pigmentation which can be documented.
VIDEO: Professional videography using a range of lighting techniques which relates to the
recording of patients clinical conditions. This may be in theatres, wards, clinics or the clinical
photographic studio.
Further information
Faculty Information
With more than 6,000 students, 1,600 staff and annual research income of £50m, the Faculty of
Medicine and Health at Leeds is bigger than some universities. Leeds has one of the largest
medical and bioscience research bases in the UK, and is an acknowledged world leader in cancer,
cardiovascular, psychiatric, genetic, musculo-skeletal and health services research. Treatments
developed in Leeds are transforming the lives of people around the world living with conditions
such as HIV, TB, diabetes and malaria.
The School of Dentistry
The School of Dentistry is newly convened in August 2013 following a separation of the NHS Trust
and University elements of the former Leeds Dental Institute. The School is committed to the
highest standards of academic excellence and works closely with partners in the Leeds Teaching
Hospitals NHS Trust to deliver high quality patient care and exceptional clinical training and
education at all levels from undergraduate teaching through to specialist registration. We aim to
underpin high quality clinical research with world class basic and applied science, in order to meet
international priority needs for research in dentistry and to deliver excellent research with impact
for patient and population benefit.
The School appointed a new Dean in 2013, Professor Helen Whelton (President of the
International Association of Dental Research 2013-2014). Professor Whelton’s plans include an
ambitious international clinical research programme, addressing unanswered questions about the
links between oral health and general health.
The School of Dentistry is situated on the second floor of the Worsley Medical and Dental building,
which also accommodates the Dental Hospital, the Medical School and the University of Leeds
Health Sciences Library. It is situated on the southern side of the University campus half a mile from
the city centre. The School recently expanded its estate and the basic sciences, in the Division of
Oral Biology, are situated in the Wellcome Trust Brenner Building on the St James’ campus,
providing high quality and purpose built laboratory provision and access to a wide range of cutting
edge facilities.
The School is organised into five administrative academic divisions:
Division of Applied Health and Clinical Translational Research - Head of Division: Professor S.
Pavitt
Division of Oral Biology - Head of Division: Professor J. Kirkham
Division of Oral Surgery, Medicine and Pathology - Head of Division: Dr A.J. Mighell
Division of Paediatric Dentistry and Orthodontics - Head of Division: Professor M. Duggal
Division of Restorative Dentistry – Head of Division: Professor D.V. Clerehugh
Student Experience and Education Overview
Professor Michael Manogue - Director of Student Education
The School of Dentistry is currently the most popular dental school in the United Kingdom. We
attract more applicants than any other school for our undergraduate programmes and we are the
second largest school for undergraduate dental education in the UK.
Student education at the University of Leeds’ School of Dentistry is internationally renowned for
being both flagship and innovative, and this is evidenced by the School offering the only
undergraduate masters’ programme in dental surgery in the UK.
In tandem with our
undergraduate masters’ dental surgery programme we also offer a Diploma in Dental Hygiene and
Dental Therapy and, in partnership with the Leeds Teaching Hospitals Trust, we are also involved
in the provision of Dental Nursing and Dental Technology training. This makes us unique, as we
are the only school that trains all members of the dental team. In tandem with our undergraduate
programmes we also offer an expanding portfolio of postgraduate dental programmes.
The quality of teaching on our undergraduate programmes is very high and all staff are committed
to continually developing our taught programmes. Recently the General Dental Council inspected
all our undergraduate programmes with all programmes being found to be of the highest standard.
Our programmes are completely modular and benefit from having Year and Module Leads with
Programme Leads managed under the direction of the Director of Student Education.
All members of staff within the School participate in both Undergraduate and Postgraduate taught
provision and this, we believe, maintains the high quality of our teaching, which is consistently
assessed by our students as being very high.
We have a student advice team, which supports all students within the school. This along with our
personal tutoring system, with which all staff engage, provides the highest levels of pastoral
support for our students.
Research Overview
In REF2014 the School of Dentistry (returned in Unit of Assessment 3: Allied Health Professions,
Dentistry, Nursing and Pharmacy) was rated very highly, with 91% of its research rated as world
leading or internationally excellent. The successful candidate will join a group of high quality,
highly active researchers. The School of Dentistry enjoys a lively, multi-disciplinary research
environment and has a long held reputation for excellence in interdisciplinary research. We
contribute to a number of the Faculty of Medicine and Health research themes.
Our vision is to use interdisciplinary expertise to understand the fundamental mechanisms of
disease, to identify and treat early, improve outcomes, restore function and address the needs for
prevention. We seek to extrapolate the findings and tools developed for dental research across to
biomedicine in general and position our research at the forefront of biomedical and health
sciences research. We have three Research Groups, each with internationally recognised
leadership:
 Basic Dental Sciences Research Group led by Professor J. Kirkham
 Clinical Dental Research Group led by Professor D.V. Clerehugh
 Dental Education Research and Scholarship Group led by Professor M. Manogue
The Groups collaborate extensively with each other and with colleagues within our Faculty
(Medicine and Health), as well as in other Faculties (e.g. Biology, Engineering, Mathematics and
Physical Sciences).
International Profile and Initiatives
In line with the University of Leeds strategy the School of Dentistry is committed to enhancing our
international profile through the development of key strategic partnerships. Formal collaborative
agreements between Leeds and Dental Schools in the Universities of Michigan, Osaka and
Nanjing have been established to promote excellence in international, multi-centre collaborative
research, particularly in clinical and translational research and regenerative technologies. Building
on shared expertise and knowledge amongst our partners we aim to work together to improve oral
health outcomes in our own communities and across the globe.
In addition to formal Memoranda of Understanding with the Universities of Michigan and Osaka we
have established a Joint Centre for Oral Health Sciences with the University of Nanjing. We are
also founder members of the World Universities Network for Oral Health Sciences, a network of
research intensive universities committed to addressing global challenges in Oral Health. The
impact from the development of our strategic partnerships has included joint research through
staff/student exchange, resulting in publications, grant income and enhanced opportunities for
dissemination of research advances to a global audience.
Additional information
Terms and Conditions
Details of the terms and conditions of employment for all staff at the university, including
information on pensions and benefits, are available on the Human Resources web pages
accessible via the links on the right hand side, or at http://hr.leeds.ac.uk/policies
Disclosure and Barring Service checks
This post falls under the remit of the Rehabilitation of Offenders Act 1974 (Exceptions) Order
1975. As such, all applicants are required to declare any convictions, cautions, reprimands and
warnings, including any pending criminal prosecutions and those which would otherwise be
considered 'spent' under the 1974 Act. However, amendments to the Exceptions Order 1975
(2013) provide that certain ‘spent’ convictions and cautions are now 'protected' and are not subject
to disclosure to employers , and cannot be taken into account. Guidance and criteria on the
filtering of these cautions and convictions can be found on the Disclosure and Barring Service
website. https://www.gov.uk/government/organisations/disclosure-and-barring-service and at
http://www.legislation.gov.uk/uksi/2013/1198/pdfs/uksi_20131198_en.pdf
Declarations of any such information as described above, should be made in the ‘other personal
details’ section of the application form and details sent to the Recruitment Officer at
disclosure@leeds.ac.uk.
Enhanced Disclosure from the Disclosure and Barring Service (DBS) is required for this position.
The successful applicant will be required to give consent for the University to check their criminal
record status through independent verification (from the DBS). Information will be kept in strict
confidence. Your offer of appointment will be subject to the University being satisfied with the
outcome of these checks.
Disabled Applicants
The post is located on Levels 5 & 6 of the Worsley Building. Disabled applicants wishing to review
access to the building are invited to contact the department direct. Additional information may be
sought from the Recruitment Officer, email disclosure@leeds.ac.uk or tel + 44 (0)113 343 1723.
Disabled applicants are not obliged to inform employers of their disability but will still be covered
by the Equality Act once their disability becomes known.
Further information for applicants with disabilities, impairments or health conditions is
available in the applicant guidance.