Field
Number
1
Field Name
Length/Type
Field Description
Valid Range/Values
Processing Rules
R/O*
School Site Code
Char 6
School number (LA
official school
identifier)
Alphanumeric String.
First 3 digits must match LEA R
Code
Used to link students
with schools.
2
Teacher First
Name
Char 30
Teacher’s First Name
Can contain letters and the
following characters: period (.),
forward slash (/), hyphen (-),
apostrophe (’), and <space>.
Cannot contain commas or
numerals.
R
3
Teacher Middle
Initial
Char 1
Teacher’s Middle
Initial
No numerals. May be left blank.
4
Teacher Last
Name
Char 30
Teacher’s Last Name
Can contain letters and the
following characters: period (.),
forward slash (/), hyphen (-),
apostrophe (’), and <space>.
Cannot contain commas or
numerals.
5
Teacher Suffix
Char 5
Teacher’s Suffix
Letters, numerals, and periods
only (Jr, Sr., I, II). May be left
blank.
Default: blank
Default: blank
O
R
O
Examples: Jr, Sr, I, II, etc.
Periods are also accepted.
6
Course Code
Char 6
Course Code (will be
used to populate the
course name)
Numeric 6 digits
One of the following EOC
courses testing in May 2012
(160321, 160331, 160332,
160338, 160339, 160380,
120332, 160323, 150301,
120333, 220403)
R
7
Period
Char 2
Class Period
1 through 9 or 01 through 09, may
be left blank
Default: blank
O
8
Section
Char 20
Class Section
Can contain letters, numerals, and
special characters with the
exception of commas (,) and
Same as Class Code provided R
by EOC enrollment file.
Field
Number
Field Name
Length/Type
Field Description
Valid Range/Values
Processing Rules
R/O*
quotation marks (“).
9
Class Type
Char 1
Class Type
0 = Day Class, 1 = Night Class
R
10
Student First
Name
Char 30
Student’s First Name
No numerals. Can contain letters
and the following characters:
period (.), forward slash (/),
hyphen
(-), apostrophe (’), and <space>.
Cannot contain commas.
R
11
Student MI
Char 1
Student’s Middle
Initial
No numerals. May be left blank.
12
Student Last
Name
Char 30
Student’s Last Name
No numerals. Can contain letters
and the following characters:
period (.), forward slash (/),
hyphen
(-), apostrophe (’), and <space>.
Cannot contain commas.
13
Student Suffix
Char 5
Student’s Name
Suffix
Letters, numerals, and periods
only (Jr, Sr., I, II). May be left
blank.
14
Student State ID
Num 9
Student’s State ID
Numerals only. No spaces or
hyphens.
15
Student DOB
Date 10
Student’s Date of
Birth
MM/DD/YYYY or M/D/YYYY
16
Student Gender
Char 1
Student’s Gender
M or m = male
F or f = female
Default: blank
O
R
Default: blank.
O
Examples: Jr, Sr, I, II, etc.
Periods are also accepted.
R
Day must be between 1 and
31 (depending on the
month). Month must be
between 1 and 12
Year: Student must be 7
years or older to be
uploaded.
R
R
Field
Number
17
Field Name
Length/Type
Field Description
Valid Range/Values
Student Grade
Num 2
Student’s Grade
Must be between 6 and 12
Processing Rules
R/O*
R
May be 6 or 06,……12
18
Student
Education
Classification
Num 2
Student’s Education
Classification
Single digit string, must contain 0,
or 1, or 2
If Ed Class = 1 then Section
504 must be N
If Ed Class = 2 then
Exceptionality code must be
01 or 02
If Ed Class = 1 then
Exceptionality code must be
03 to 17
If Ed Class = 0 then Section
504 can be Y or N
If Ed Class = 0 then
Exceptionality code must be
blank
R
0 = Regular Education
1 = Special Education
2 = Gifted/Talented
19
Student LEP
Num 2
Student’s LEP Status
One or two digits, may contain 1
or 01, 2 or 02, or blank.
1 or 01 = Fully English
Proficient
O
2 or 02 = Limited English
Proficient
Blank defaults to 01
20
Student Free
Lunch
Num 2
Student’s Free Lunch
Status
Single digit string which may
contain 0 – 2 or blank.
0 = Paid
1 = Free
2 = Reduced
Blank defaults to 0.
O
Field
Number
21
Field Name
Length/Type
Field Description
Valid Range/Values
Processing Rules
R/O*
Student Migrant
Status
Char 1
Student’s Migrant
Status
Single character string which may
contain Y, or N, or blank
Blank defaults to No
O
If Y, then Ed Class must be 0
or 2.
O
y or Y = Yes
n or N = No
22
Student Section
504 Status
Char 1
Student’s Section
504 Status
Single character string which may
contain Y, N or blank.
y or Y = Yes
23
Student Primary
Exceptionality
Num 2
Student’s Primary
Exceptionality
n or N = No
Blank defaults to No
Two digit string with the values
01–17 or blank.
If Ed Class = 2 then
Exceptionality code must be
01 or 02
If Ed Class = 1 then
Exceptionality code must be
03 to 17
If Ed Class = 0 then
Exceptionality code must be
blank
Default = blank
01 = Gifted
02 = Talented
03 = Autism
04 = Deaf-Blindness
05 = Developmental Delay
06 = Emotional Disturbance
07 = HI-Deaf
08 = HI-Hard of Hearing
09 = Mild Mental Disability
10 = Moderate Mental
R if Ed
Class = 1
or 2
Field
Number
Field Name
Length/Type
Field Description
Valid Range/Values
Processing Rules
R/O*
Disability
11 = Orthopedic Impairment
12 = Other Health
Impairment
13 = Specific Learning
Disability
14 = Speech or Language
Impairment
15 = Traumatic Brain Injury
16 = Visual ImpairmentPartially Sighted/Blind
17 = Other
(Multiple Disabilities,
Profound/Severe Mental
Disability)
24
Student Ethnicity
(Hispanic or
Latino)
Char 1
Ethnicity field
Single character string which may
contain Y or N
**
R
y or Y = Yes
n or N = No
25
Student Race 1 American Indian
or Alaska Native
Char 1
Race field
Single character string which may
contain Y or N
**
R
26
Student Race 2 Asian
Char 1
Race field
Single character string which may
contain Y or N
**
R
27
Student Race 3 Black or African
American
Char 1
Race field
Single character string which may
contain Y or N
**
R
28
Student Race 4 Native Hawaiian
or Other Pacific
Char 1
Race field
Single character string which may
contain Y or N
**
R
Field
Number
Field Name
Length/Type
Field Description
Valid Range/Values
Processing Rules
R/O*
Char 1
Race Field
Single character string which may
contain Y or N
**
R
Homeless flag
Single character string which may
contain Y, N or blank
Default is N
O
Single character string which may
contain Y, N or blank
Default is N
O
Islander
29
Student Race 5 White
30
Student
Char 1
Homeless flag
(McKinney-Vento
Act)
31
Student Career
Diploma Track
Char 1
*R/O, where R is required and O is optional
If the new ethnicity field (Hispanic or Latino) is Y, then the race fields may be Y or N. If the new ethnicity field (Hispanic or Latino) is N, then at least one
of the race fields must be Y.