Board Meeting Minutes
Date:
September 12, 2012
Topic:
Board Meeting
Attendees: Necole Ezell, Pam Howell, April Sewell, Lorraine Maddox, Heather Hillman,
Mary Anne Kane, Mickey Ferreiro
Discussion Items:
 Premier Sponsorship
o BluePrint (Aaron) has agreed to be a Premier Sponsor for the Birmingham
Chapter
o Lorraine is in process of transferring money from PayPal
o Sponsorship begins in October
 Runs for one full year
o Discussed what is promised in return for sponsorship
 Heather will update the website with required information
 April will develop the quarterly reports
 Mary Anne will be point of contact to Aaron and will speak with him
about speaking to Chapter and providing a table for BluePrint
information,etc.
 Mary Anne will ask Aaron if he would like to be the presenter
for one of the available meetings (October or February –
December 2013)
 Website
o Heather and Necole to discuss website
 Necole would like progress to be made by end of year
o Heather and Mickey have compared Wild Apricot to Group Spaces
 Wild Apricot has a trial version
 Heather will send out login information for sample site for Wild
Apricot
 Wild Apricot is preferred over Group Spaces
 Group Spaces
o Geared towards social groups
o Cookie cutter
o Sells tickets instead of reserves spot
o Pay to remove ads (Makes cost the same per month
as Wild Apricot)
 Wild Apricot
o More expensive than Constant Contact ($270/year)
 May replace Constant Contact
o Schedule meetings and manage RSVPs, etc
o Members can pay dues, provides invoices
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o
o
o
Handles newsletters, communication
Contains membership database
More customizable
Visitors can pay before meetings
 Refund rules will need to be set
October meeting – Discuss Wild Apricot
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Account
o Balance is around $4000
 $750 Sponsorship last year, $1500 this year
o May use some money for the following:
 Establish web presence
 Breakfast with BA managers
 Workshops
 Outside speakers
Professional Development
o Need a speaker for October meeting
 If Aaron does not respond by Monday, Pam will contact Paul Crigler
 Discussed having round table, but may be too close to January
meeting
 Any ideas should be sent to Pam
 Lorraine will see about getting permission to present by Friday
o Pam and Necole met with a manager and developer from Children’s
Hospital.
 They are forming a BA group
 Michael Harfield (PMI) is hiring 6 BAs
 After onboarding, they will attend a meeting
 Very interested in professional development
 Necole and Pam will do the Job vs Profession presentation
o CBAP Study Group
 Begin announcing in October about establishing a new study group
for CBAP in January
 Need a moderator to host, keep records, create study guides, etc in
order for the study group to count for Education hours
 Mickey may be able to take on this role
 Study materials are on IIBA website
o November meeting
 Matt Jones is presenting
 Matt requested a topic
 Mickey suggested “Working with Difficult Customers”
 Lorraine suggested speaking about how to keep
Assumptions from getting lost
o Meetings 2013
 Begin identifying speakers
 Send out marketing blast in January with future speakers to
generate excitement
IICM Updates

o Mickey completed the Contact information form
Membership Report
o Mickey sent out most recent report
 Mickey wants to contact International members who are not
Birmingham members
 Necole also wants to contact visitors
 Mickey will compose welcome letter to send out
 Pam will send Mickey brochure to attach to email
o Will discuss Birmingham Not Paid list in October
Action Items:
 Mary Anne – Touch base with Aaron at BluePrint regarding October meeting
 Mickey – Compose welcome letter to visitors and International members
 Heather – Send out information and URL for Wild Apricot sample site