Palo Alto Soccer Club
Board of Directors Meeting
9/18/2012
Agenda:
Review of contact information
Timing of Board Decisions
Elections
DOC Contracts
Fiscal year budget
Individual team fundraising
Scholarships
Player fees: Payment options
Utility spread sheets: Timing and Process
Tall Trees Update
Master list of players/families
Academies
Other items as brought by attendees
Attendees: Eric Verwillow, Bruce Gee, Birol Becan,, Janice Galbraith, Alex Loktev, Kevin
Lanigan, Guillaume Arnaud, Margarita Mendez, Solly Malchin, Bob Wachs, Armando Luna, Ian
Drury, Bernardo Tapia (brief)
Review of contact information: Information for an updated list of email and cell phone contacts
for all Board members was collected.
Timing of Board Decisions and Elections: The need for the new Board elected in August to
immediately review important contracts led to the discussion of timing for Board elections. The
Board believes the February General Meeting may well be the best option for Board elections.
Coaches will be surveyed for their input.
DOC Contract: Current DOC contract was discussed. Curriculum and philosophy issues briefly
discussed. Board voted to approve current contract through June, 2013. Board plans to meet
with DOC to more thoroughly to discuss contact issues.
Fiscal year budget: Budget reviewed. Discussed in addition coaching licensure. Board to
investigate the cost per level of licensure as coaches need apply to the Board regarding
coaching classes.
Team Fundraising: Team fundraising options discussed. Teams can individually pursue
fundraising to supplement club scholarships.
Scholarships: Reviewed list of teams with scholarship players. Discussion stressed timely need
for application to qualify for scholarship/receive full amount of scholarship. Board agreed to
fully fund 52 scholarships received by the September 1st deadline. Scholarship applications
received between September 2nd and 10th were only granted waiver of the club fees. Board
plans to review scholarship philosophy in future meetings.
Player fees payment options: Discussion of moving forward with web-based payment systems
to help streamline collection of player fees.
Utility Spread Sheets: Discussed at length importance of data to meet Palo Alto residency
requirement . Currently Palo Alto may be revising what data works best for them. Board will
be updated at next meeting.
Tall Trees Update: All systems go for upcoming tournament. Registration and finances
reviewed. Volunteer list largely complete.
Master list of player/families: Board discussed moving forward with web-based system
(GotSoccer) to expedite communication.
Academies: Lengthy discussion on status of current academies as well as options for expanding
this program.
Other items:
Practice on Palo Alto vs. outside fields: Board considered whether club should subsidize teams
for play on fields outside City of Palo Alto fields. Board decided not to subsidize teams for play
on outside fields.
Lights at new El Camino field: Board will look into contacting city to see if lights can be added
to proposed field plan.