Informative meeting - Prokuplje 24 Nov 2014:
1. Q: Is it useful to evaluate financial and operational capacity of the applicant?
A: Justification of using these criteria for scoring is different financial and operational
capacity of potential applicants. Financial and operational capacities are crucial elements for
successful project implementation.
2. Q: What will be the subject of the evaluation – relevance of the technical documentation to
be produced or relevance of the object which should be constructed on the base of technical
documentation?
A: Results of the actions defined in the Grant contracts will be developed Main design for
local infrastructure. Therefore, subject of the evaluation will be relevance of the building
that will be constructed.
3. Q: Can municipality engage local Public Company to develop main designs, if that Public
Company is founded by Municipal Assembly which, among other, entrusted development of
technical documentation to that Public Company?
A: If local self government funds salaries for PUC then subject PUC is not in the position of
being additionally paid from the project. If local PUC is being paid per contracts with Local
Self Government then this contract can be subject of this Call. In that case proponent has to
submit relevant and valid municipal assembly decision for appointing subject PUC for the
mentioned designing, as well as of the valid approval of designing prices.
4. Q: If the grant is approved, is Municipal Administration obliged to perform public
procurement procedure? In municipality, on the base of nature of the public procurement,
Building Directorate should perform public procurement procedure related to construction
of infrastructure objects. Can Municipality entrust public procurement procedure to PC
Building Directorate?
A: Yes. Mayor can appoint public procurement commission from PUC authorising either
commission directly or PUC authority who will after appoint the commission.
5. Q: Municipality is planning to apply for technical documentation for reconstruction of
bridges destroyed in floods which happen in last several months. Project is not in the local
strategies. Is it possible to amend the strategy?
A: Yes. The strategy can be amended fully or partially, by amending action plan. All this
activities have to be finished by the deadline for submission of proposals.
6. Q: Bridge pillars are located on private property. Property owner will issue consent and
approval for reconstruction of the pillars. Is it necessary to ask Republic Water Management
Company for consent?
A: Location permit have to contain all designing conditions for the subject bridge including
conditions from PUC in-charge for rivers and streams, depends of the category.
7. Q: Is it possible to finance project manager through the project?
A: Operational capacity of the proponent should come from the municipal administration or
PUC founded by municipality. If proponent does not have sufficient capacity member of
project implementation team (manager, assistant to manager for coordination, finance,
reporting, technical issues ...) can be financed from the project budget.
Informative meeting - Vladičin Han 25 Nov 2014:
1. Q: Is the development of the main design for the replacement of asbestos pipes eligible
within this call?
A: YES.
2. Q: Who conducts public procurement?
A: Public procurement will be conducted by municipal public procurement commission or
commission appointed by Mayor (PUC in-charge, commission from the project partner ...)
3. Q: Should the procurement of the main design and technical control be done in parallel?
A: Yes. Procurement of the technical control can be done in parallel or immediately after
signing of the contract with designing company. Having in mind defined methodology, it will
be good to have technical control contracted before presentation of the concept design in
order to monitor designing process from the beginning.
4. Q: How to decide on the prices when developing project budgets?
A: Prices for the project budget lines can be estimated using several methods:
- value of similar recent procurements,
- approximation per m2 for the buildings, using professional standards for pricing
- approximation per m1 for the line-objects (water supply installations, sewerage ...), using
professional standards for pricing
- percentage of the constructed building, using professional standards for pricing
5. Q: What to do in situations when concept design is needed prior to location permit
issuance?
A: Municipality will need to engage designing company to prepare subject concept design
for location permit needs. This can be defined as in-kind contribution to the project.
6. Q: Is development of the environmental impact study an eligible cost within the budget of
this call?
A: Yes. All “Books” defined in the Location Permit needs for the issuance of the Building
permit can be subject of the Call (Energy Efficiency Elaborate, Main Design of Fire Protection
/Fire protection Elaborate, Geodetic survey, Geo-technical Elaborate, Plan of Preventive
Measures ...)
Informative meeting – Novi Pazar 25 Nov 2014:
1. Q: Can more than one facility (building) be a subject of a project proposal dealing with
Energy Efficiency?
A: No. Each facility being reconstructed for Energy Efficiency reasons needs to have a
separate Main design with an elaborate. One Main design should be a subject of one
application form.
2. Q: Can a Health Centre be subject of the project proposal, although it belongs to another
level of government- not owned by municipalities?
A: Yes. That is the case when a partner in the project is identified and a partnership
statement is signed.
3. Q: Is it possible to apply for designing of rural roads for which the positive economic effects
can be proven?
A: Economic effects are being evaluated during the evaluation process and all supporting
documentation should contain clear proof of ownership. Proof of ownership is a technical
precondition and is the eliminatory one.
4. Q: What documentation should be supplied in order to prove that the public lighting is
owned by the municipality?
A: It is necessary to submit the proof that the location/parcel (locations/parcels) upon which
the public lighting/public property is constructed is owned by the user-municipality. Excerpts
from the Cadastre office should be supplied along with the deed proving ownership.
5. Q: Can the Main design of the boiler room, heating system pipeline and the substation be
part of one project proposal, since it would make one unit, but more than one construction
permits are necessary?
A: No. Each application covers the Main design for which one construction permit is issued.
6. Q: Is the Terms of Reference part of the project proposal?
A: No.
7. Q: If the construction permit for the facility which is subject of the proposal exists, which
supporting documentation should be submitted along with the application form?
A: It is necessary to provide the proof that the construction permit is still valid and that all
conditions from public enterprises are still valid as well.
8. Q: What is the proof that the municipality has secured co-funding for the project?
A: The proof is a statement signed by the Mayor that the funds in the amount of …..RSD shall
be provided from the municipal budget. If it is not possible to name the exact budget line at
this moment, the lack of such information will not be the eliminatory criterion.
9. Q: Can the preparation of the Main design of three city streets and the bridge in Sjenica be
treated as designing of roads connecting Sjenica to the Industrial zone?
A: Sjenica needs to harmonize justification with the existing planning document which
defines the access to the Industrial zone.
10. Q: What documentation should be provided as a proof that the location permit is not
necessary, for the project subject of the proposal?
A: It is necessary to supply the proof from the Department for Urbanism and communalhousing affairs that location permit is not necessary for such facility – the article of relevant
Law should be named (for Reconstruction of existing facilities).