Vendor Management by EWMedia Group
6606 FM 1488, Ste 148-116, Magnolia, TX 77354
832-413-2217, 866-875-8960 - Toll-Free Phone/FAX
don@ewmediagroup.com * www.ewmediagroup.com
2nd Sugar Land Art Center Spring Festival
Date: Sat., March 28, 2015
Time: 10 AM – 5PM
Location: 104 Industrial Blvd, Suite Q, Sugar Land TX, 77478
Information: All ages, Free to the public, More information at www.SugarLandArtCenter.org
_______________________________________________________________________
Fine art created by the members of the Sugar Land Art Center and Gallery, and other artists will be
featured for sale at the 2nd Annual Arts Fest. The event will also feature an art show by Fort Bend
County ISD Art Students, entertainment, a kids’ zone with art project participation, a silent auction,
live auctions, and more.
Proceeds from the event support the Sugar Land Art Center and Gallery (a 501(c)(3) nonprofit
organization), and their many projects, such as their Children’s Art Camp.
If you would like to become a vendor, sponsor, performer, or to find out more information, visit
www.SugarLandArtCenter.org
APPLY FOR THIS FESTIVAL
The 3-page Vendor Application is included in this packet.
Apply online or view a schedule of upcoming shows: www.ewmediagroup.com/featured
Application begins on next page…
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Sat, March 28, 2015; 104 Industrial Boulevard, Sugar Land, TX 77478
Contact: Don Schwarzkopf, 832-413-2217 * 866-875-8960-toll-free phone/fax don@ewmediagroup.com
Company: _______________________________ Contact Name: _________________________________
Bus. Phone: __________________ Home: __________________ Cell (Required): ___________________
Email (Required): _______________________________ Web: ___________________________________
Address: ______________________________________ City _______________ State_____ Zip________
1-DAY BOOTH RENTAL FEES Application can be filled out and paid online at: www.ewmediagroup.com
Check
Option
Space
Fee
Gallery Member Artist space rental
10’x10’
$75
Non-Gallery Member Artist space rental
(Description of booth & activities
10’x10’
$100
Non-Profit Free Activity
(Must be approved-space is limited)
10’x10’
FREE
12"x12" canvas (I will purchase 1 per
space & paint it myself)
$5
12"x 12" canvas (To be painted by a gallery
member for me)
Note
# Needed Amount Due
$10
Refunds and credit will not be made for
cancellation (for any reason) after 3/14/2015
TOTAL
PAYMENT: Make checks & money orders payable to: EWMedia
1 After 3/02/2015 – only credit cards, cash, cashier’s checks or money orders accepted.
2. Online Registration & Credit Card payments may be made at: www.ewmediagroup.com
Mail Application & Payment To: Don Schwarzkopf – EWMedia Group
6606 FM 1488, Ste 148-116, Magnolia, TX 77354
Date
Time
Item
Registration
3/02/2015
5:00 PM
Deadline
3/21/2015
5:00 PM
12’x12’ Art Due
3/28/2015
8:00 – 9:45 AM
Booth Set-Up
3/28/2015
5:00 PM
Booth Breakdown
4/04/2015
10:00 AM – 5:00 PM
RAIN DATE
STATEMENT OF LIABILITY: The undersigned individual hereby agrees to save, indemnify and hold harmless:
Sugar Land Art Center & Gallery, EWMedia, the property owners of 104 Industrial Blvd, and all such parties, officers, and
employees from and against any and all claims of liability, judgments, or demands including those arising from injuries to or
death or persons and damage to related participation in the Spring Art Fest 2015. I have read, understand and I
complied with the Spring art Fest 2015 Vendor Guidelines. My signature accepts that I agree to all the terms
and conditions listed above and in the Vendor Guidelines.
Print Name_______________________ Signature________________________ Date: ______ ____, 2015
Packet – Page 2 of 4 / Application – Page 1 of 3
SLAC&G ART FEST 2015 VENDOR GUIDELINES
Keep this information for your reference
IMPORTANT DATES & TIMES
03-02-15
5:00 pm
Registration deadline
03-14-15
Cancellation Date: No Refunds after this date.
03-21-15
5:00 pm
03-28-15
Set Up Schedule
04-04-15
12"x12" canvas to SLAC&G
Booth assignment & set up schedule delivered by email
8:00 am
Artist set up according to schedule based on assigned set up time
9:15 am
No cars permitted to drive to the booth
9:30 am
All cars removed from the art festival site
9:45am
Booth set up to be complete
10:00 am - 5:00 pm
Open to public
5:00 pm - 6:00 pm
Artist Breakdown - Order of breakdown to be determined.
Rain Date
Mail Application & Payment To: Don Schwarzkopf – EWMedia Group
6606 FM 1488, Ste 148-116, Magnolia, TX 77354
A. Artist Booth Space Information
a. Artwork Information:
 If the Artist is selling prints or reproductions, it must be clearly labeled.
b. Booth Information:
 Booth assignment is at the discretion of the Registration Committee.
 Notification registration processing will be sent by email within 3 days of receipt.
 Email booth information
1. Notification of booth assignment will be sent by email by March 23 rd.
2. Notification of assigned set up time.
3. Parking instructions.
 Rental of the booth space is for only space & participation in the Art Fest 2015. No tables,
chairs, or tents provided.
 Artists & renters are responsible for table(s), chair(s), tent(s), all display stands, etc.
 Tent color is not restricted this year.
 Electricity is not available.
 We prefer that all artists or a representative be present on the site during the entire festival.
 Each booth renter is responsible for its contents and security.
c. Sharing a Booth
 Multiple artists can share a booth paying the applicable space rental fee. There is no additional
charge per artist, etc.
 All artists sharing a booth are bound & agree to the Festival guidelines.
Packet – Page 3 of 5 / Application – Page 2 of 4
SLAC&G ART FEST 2015 VENDOR GUIDELINES
B. 12"x12" Painting Donation to the SLAC &G Art Booth
a. Each booth space rented is required to provide SLAC&G a 12"x12" painting. For example, a
renter uses 2 10x10 booth spaces, then the renter is to provide SLAC&G with two (2) 12"x12"" canvas
paintings.
b. If a booth renter is a non-painter, then at registration, you can purchase a 12"x12" canvas for SLAC&G
members to paint.
c.
d.
e.
SLAC&G has 12"x12" canvases available for $5. If you have pre-paid for 12"x12" canvases that
you will paint, please email Crystal Bradbrook to coordinate pick up of the canvas.
Deliver painted 12"x12" canvas to Crystal Bradbrook by March 21st.
The SL Art Guild will sell the painted 12"x12" canvases for $25 as a fund raiser to help keep the
SLAC&G's outreach programs and gallery operations going!
C. Listing of Artists or Business' website on the Art Fest 2015 website page
a. All participants will have their name listed on the SLAC&G webpage for the Art Fest 2015
b. For $10, SLAC&G is offering any non-member participant to have their website link from the Art
Fest 2015 webpage.
c. If an artist doesn't have a webpage, SLAC&G is able to provide a webpage on the
www.sugarlandartcenter.org for this event only for a $50 1-time development fee & $7 per month
to be paid in advance. The contents can be:

d.
5 images, with title, medium & size delivered in high resolution jpeg format. If the format is not
high resolution the images will pixelate.
 100 word artist bio and or artist statement written by the artist.

Artist contact information: name, phone, email, & mediums worked in.
Provide this information to Crystal Bradbrook at crvstal@sugarlandartcenter.org
D. Set Up Time
a. No booth set up before 8:00 am - Artists & vendors cannot begin set up before 8:00 am Saturday
morning.
b. To facilitate smooth set up, artists & vendors will be assigned booth set-up times in the 03/23/15 email.
To avoid blocking the pathways, you will not be permitted to enter the art festival grounds before your
assigned time.
c.
d.
For safety reasons, no cars will be permitted to the Art Fest area after 9: 15 am & all cars must be
removed by 9:30 am.
No late set up after 10:00 am will be permitted. In order to maintain a professional environment, it
is important that your booth be ready for guests at 10:00 am. We regret, you will not be permitted
to participate if you arrive after 9:45 am. Additionally, if you are late & unable to set up your booth then
your registration fee will be forfeited.
No returns or credits for any reason.
E. Breakdown
a. No booth breakdown before 5:00 pm. To breakdown earlier is prohibited & disrespectful to Art Fest
participants & visitors.
b. Booth space is to be left clean & free of debris.
c. For safety reasons, we plan to provide a schedule for artists' cars to enter the Art Fest area to go to the
booth for breakdown. We need to stagger the ability for cars/trucks to drive to the artists' booth for
loading. More details to follow.
Packet – Page 4 of 5 / Application – Page 3 of 4
SLAC&G ART FEST 2015 VENDOR GUIDELINES
F. Artist Parking
a. There will be designated artist's parking. More details to follow.
G. Food & Drinks
a. Artists can bring their own refreshments, but are prohibited from selling them to the public.
b. We plan on having food trucks and/or commercial food vendors at the festival.
H. Artist Relief Volunteers
a. SLAC&G hopes to have high school students available for Artist Relief.
b. Things Artist Relief Volunteers Can Do:

c.
Sit in your booth while you get lunch or go to the bathroom (Please limit use of booth sitters
to 30 minutes or less).
 Help carry patron purchases to their car, as long as they are accompanied by the patron.
Things Artist Relief Volunteers Cannot Do:
 Carry art without the artist or patron present.
 Run errands off the premises.
 Sit in your booth for longer than 30 minutes
I.
Festival Toilet Facilities
a. Restrooms in the Sugar Land Art Center and Gallery are not for Art Festival use. Please be
respectful of this.
J.
Rain Date
a.
In the event of inclement weather that could force the Art Fest to be cancelled, cancellation will be
posted on www.sugarlandartcenter.org on the Events page. If possible, the Art Fest Committee will
make every effort to contact participants by email or phone.
b.
If the Art Fest is cancelled, Saturday, April 4th, has been designated as the rain date. All other
conditions remain unchanged & applicable.
K. Sales Tax Information
a.
b.
c.
You will need to collect sales tax of 8.25 for anything that you sell. Houston has a city sales tax of 2,
and Texas state sales tax is 6.25. City of Sugar Land and Texas state sales tax are not filed
separately. All sales taxes are filed through the Texas Comptroller's Office.
If you sell anything, you must have a valid Texas Sales Tax Permit, which can be obtained through the
Texas Comptroller's Office. You can obtain one online by following this link:
http://www.window.state.tx.us and clicking on the "Apply for a sales tax permit" link located towards
the bottom of the list in the middle of the page.
Artists are responsible for collecting and paying State Sales Tax. You can contact the Texas
Comptroller's Office with questions at (800) 252-5555 or check their website at
http://www.window.state.tx.us. Under the "I Want To ...” section of the Comptroller's Office
website, the first link on the list, File/pay sales and other taxes with WebFile, allows you to file/pay your
State Sales Tax online.
Packet – Page 5 of 5 / Application – Page 4 of 4