Minutes of the Meeting of the Board of Directors
Greater Muhlenberg Parks & Recreation System
Tuesday, March 19th 2013
A meeting of the Board of Directors of the Greater Muhlenberg Parks & Recreation
System, was held this day at 4:30 p.m., CST in the Board Room of Old National Bank, 131
East Main Street in Greenville, Kentucky.
Members Present:
Gail Johnson
Ben Van Hooser
Steve Wells, Chair
EA Gentry
Lee Freeman
Cassie Reynolds
Shannon Combs
Shawn Conckwright
Tammy Piper
Staff Present:
Tommy Barton, Executive Director
Guests Present: Larry and Carol / Neighbors of the Park
Members Absent: Matt Perkins, Tracy Hope
A.
Welcome & Call to Order
The Chair, Mr. Wells, called the meeting to order. He welcomed all Board Members
and guests and thanked them for attending.
B. Public
Larry and Carol asked the board about purchasing park land that is directly behind
their house. Steve Wells, Tommy Barton , and Matt Perkins had met with Larry and Dean
Rowe earlier in the month to discuss the possibility of residence from the small lake
down to the School entrance possibly purchasing a buffer of land behind their houses.
The board discussed the possibility of returning a small portion of land back to the
school system and then the residence would work out a deal with the school. The
board agreed the land should be sold and not leased to residence.
Action: Mr. Ben Van Hooser made the motion to amend the lease to reflect from the
school entrance to the home at 2380 St Rt 181 that 50 feet for first 5 homes and 75 ft for
other homes up to 2380 St Rt 181 be taken out of the lease and given back to school
district. Including the easement at 2380 and the easement south of 2380. Mr. Shawn
Conckwright seconded the motion. There being no objections, the Board unanimously
approved of the lease amendment.
D.
Administrative Business
Approval of the February Meeting Minutes
Mr. Wells called on the Board to approve the minutes from the February 19th meeting of
the Board of Directors.
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Tuesday, Feb. 19th , 2013
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Action:
Ms. Gail Johnson made a motion to approve the minutes from the February
19th , 2013 meeting. Ms. Tammy Pipper seconded the motion. There being no
objections, the Board unanimously approved the minutes.
Mr. Wells called for the board to approve of the accounts and treasurers report
Action:
Ms. Gail Johnson made a motion to approve accounts and Treasurer’s report.
Ms. EA Gentry seconded the motion. There being no objection, the Board
unanimously approved Budget and Treasurer’s report
E. Commissioners Report
Ms. Tammy Pipper reported on the penguin plunge and upcoming events at the
CCCC.
F. Director Report
Mr. Tommy Barton reported on the organization of Baseball/softball and the Take a Kid
Fishing event. He also introduced his summer staff of Quad Proffitt and Conner Cooper.
Two other events going on are an Easter egg hunt at Beechmont park and the
possibility of a semi-pro baseball team playing at west campus
E. Unfinished business
The 501 C 3 is still waiting for approval from the federal Government.
Geotechnical drilling will begin next month at the County Park site. The road
department will build an access road for Contractors. Steve Wells and Tommy Barton
met with school officials, KU, and both architecture firms and made a game plan for
electricity for both the park and the tech wing.
Fundraising was tabled until we receive cost bids and final numbers.
The board discussed an annual Audit, possible names were brought up of Barry Kinton
in Madisonville, Goldstien/Pate, and Hancock/Riney. Tommy will reach out to them all.
F. New Business
Tommy Barton presented a few new small park projects that have been brought to his
attention from the City of Greenville and Judge Rick Newman.
The City of Greenville is looking into a matching grant to further improve Luzern Lake
and already has contributions of $10,000 form Greenville Tourism and $20,000 from City
of Greenville. They are asking the GMPRS to contribute $10,000.
Action: Mr. Shawn Conckwright motioned for $10,000 from the small park fund be
applied to the Luzern Lake improvement project. Ms. Gail Johnson seconded. With
there being no objections, the Board unanimously approved with Mr. Ben Van Hooser
abstaining
Tommy Barton then presented Judge Rick Newman’s requests of transplanting the old
score board at Topmiller park to Wier park, which the board approved. The judges
other request were a shelter for Cleaton park, a basketball court at Dunmor and
possible a new backstop for Dunmor.
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Tuesday, Feb. 19th , 2013
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Action: Mr. Ben Van Hooser motioned to approve of a new shelter at Cleaton Park for
$7,500 and a basketball court for Dunmor park. Ms. EA Gentry seconded. With no
objections the Board unanimously approved of motion.
The board agreed that a new backstop for Dunmor was not in our small park plan and
felt the current one is sufficient.
Mr. Tommy Barton presented two quotes for workers compensation insurance. One
from KLC($1140 and the other from Helton Insurance($2168.11)
Action: Ms. EA Gentry made the motion to go with KLC quote for workers compensation
insurance . Ms Cassie Reynolds seconded. With no objections the Board unanimously
approved of KLC worker compensation.
G.
Adjourn
There being no further business to come before the Board, the Chair called for a motion
to adjourn.
Action:
Mr. Van Hooser made a motion to adjourn. Ms. Gail Johnson seconded the
motion. There being no objections, the meeting was adjourned.
The next meeting will be held April 19th , 2013 at 4:30 p.m. at Old National Bank.
Respectfully submitted,
Tommy Barton, Secretary of the Board