Work Health & Safety Management Review Checklist
OFFICER:
ORGANISATIONAL UNIT:
SIGNATURE:
DATE:
The following checklist is provided to assist with the administration of Work Health and Safety (WHS) within an
Organisational Unit (OU).
The checklist is to be read in conjunction with the WHS systems manual and associated policies, minimum standards
and procedures. The checklist is not exhaustive of the OU management responsibilities.
If unsure about what is being asked in any section of the checklist, please refer to the relevant policy, minimum
standard or procedure in the first instance. If still unclear, please contact the Human Resources, WHS Unit for advice.
The checklist should be completed annually as a minimum and more frequently in the event of significant change to
the OU structure or key personnel.
INCIDENT NOTIFICATION
1) Are staff members routinely reminded and encouraged to notify hazards, incidents and
injuries?
YES
NO
2) Are medical treated incidents and incidents with the potential for serious injury, or harm
investigated?
YES
NO
3) Are corrective actions arising from investigations appropriate and implemented?
YES
NO
4) Are incident notifications reviewed and actioned?
YES
NO
YES
NO
YES
NO
N/A
YES
NO
N/A
YES
NO
N/A
YES
NO
N/A
YES
NO
Legal responsibilities
1) Have officers, managers and supervisors completed the on line training or a comparable
training course?
2) Is someone appointed to review the on-line training record?
CONTRACTORS
1) Are there any contractors directly engaged in a work area under the Organisation Unit’s
control?
2) If so, are there records to verify that:
a) All contractors have been inducted in accordance with University requirements?
b) contractors are working under the correct permit to work for high risk work?
3) CSD notify building contact persons at least 1 week prior to any work being undertaken by
a contractor. Have CSD been provided with at least 2 nominated contact persons?
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Work Health & Safety Management Review Checklist
DRIVING
1) Have employees been designated to issue keys, log faults and ensure maintenance for any
Organisational Unit vehicles?
N/A
YES
NO
2) Where private vehicles are used do they meet the required safety standard as outlined in
the Driving Minimum Standard?
N/A
YES
NO
3) Have all employees who drive authorised vehicles completed the Approval to Drive
Authorisation form and completed the Medical Disclosure? (this requirement includes
employees who drive car pool vehicles)
YES
NO
4) Are managers/supervisors checking that drivers are appropriately licensed for the vehicles
they drive?
YES
NO
5) Are work schedules designed to allow for appropriate driving breaks and to ensure that
work/driving activities do not exceed the maximum number of hours per day?
YES
NO
6) If remote or off-road driving occurs:
a) Is it covered by a trip plan lodged with the appropriate manager/supervisor?
N/A
YES
NO
b) Do all such drivers complete an appropriate training course?
N/A
YES
NO
a) Portable appliances and extension cords are tested and tagged in accordance with the
requirements of the minimum standard and procedures?
YES
NO
b) The use of multi-outlet power boards and double adapters and extension leads is
minimised and that “piggybacking” of double adapters does not occur?
YES
NO
YES
NO
YES
NO
YES
NO
YES
NO
YES
NO
YES
NO
ELECTRICAL SAFETY
1) Do workplace inspections check that:
c) Residual Current Devices (RCDs) are used in appropriate situations?
d) Portable bar radiators are not used?
N/A
EMERGENCY MANAGEMENT
1) Have fire wardens been appointed for the work area? A register of current wardens is
available from Commercial Services Development (CSD) website.
2) Are evacuation drills being conducted regularly in conjunction with Campus Services?
3) Are wardens clearly identified in posters around the workplace. A template is on the WHS
website under Forms.
4) Are all employees and students advised of emergency arrangements (e.g. exits from
lecture rooms) regularly (e.g. at the start of each Semester) and is a record kept of this
process?
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Work Health & Safety Management Review Checklist
EMPLOYEE ASSISTANCE PROGRAM (EAP)
1) Are Staff aware of the EAP Program?
YES
NO
HEALTH and SAFETY REPRESENTATIVES
2) Have HSRs been appointed for your Organisational Unit?
N/A
YES
NO
3) Is the HSR invited to participate WHS activities in the Organisational Unit?
N/A
YES
NO
4) Is the HSR included in any project user group for building works?
N/A
YES
NO
N/A
YES
NO
1) Is field activity being authorised by the Head of the Organisational Unit or appropriate
managers/supervisors?
N/A
YES
NO
2) Has the Organisational Unit considered using the on line Fieldteq database rather than
paper based risk assessments?
N/A
YES
NO
3) Are medical and authorisation forms filled out as required by the Field Activity Minimum
Standard?
N/A
YES
NO
4) Are hazard checklists and appropriate risk assessments being conducted?
N/A
YES
NO
5) Are the necessary records and information available to Field Activity leaders either through
the use of FieldTeq or a paper based system?
N/A
YES
NO
N/A
YES
NO
a) Is there an appropriate number of Designated First Aiders having regard to the
assessed risks of the work area?
N/A
YES
NO
b) Has a Designated First Aider been nominated to ensure that first aid kits are
appropriately stocked?
N/A
YES
NO
a) Is there an appropriate number of first aid kits for the work area?
N/A
YES
NO
b) Are the kits stocked appropriately according to the level of risk?
N/A
YES
NO
N/A
YES
NO
N/A
YES
NO
5) Does the HSR meet regularly with management?
FIELD ACTIVITY
6) Are Field Activity leaders properly trained and equipped for their role?
FIRST AID
1) Designated first aiders:
2) First aid kits
c) Is there appropriate signage identifying where kits are located?
3) First Aid Register
a) Is there a first aid register and evidence that it is kept up to date?
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Work Health & Safety Management Review Checklist
HAZARDOUS CHEMICALS
1) Is there a nominated and trained Hazardous Chemical Coordinator?
N/A
YES
NO
2) Is there a register of hazardous chemicals?
N/A
YES
NO
3) Are all Safety Data Sheets (SDS) readily available and up to date?
N/A
YES
NO
4) Has a risk assessment been performed for each hazardous chemical?
N/A
YES
NO
5) As a consequence of the risk assessment process, is there evidence that alternative, less
hazardous chemicals are considered?
N/A
YES
NO
6) Is there evidence that staff involved with hazardous chemicals have been trained
appropriately?
N/A
YES
NO
7) Are all chemicals appropriately labelled and stored?
N/A
YES
NO
8) Is there evidence that proactive steps are taken to minimise stock holdings?
N/A
YES
NO
N/A
YES
NO
1) Are employees regularly reminded to notify hazards using the on line Safety Hazard
Notification system?
N/A
YES
NO
2) Are hazard notifications assigned to your Organisational Unit reviewed and actioned?
N/A
YES
NO
1) Are there any work areas where it appears that noise exposure thresholds may be
exceeded?
N/A
YES
NO
2) If so, has the Manager/Supervisor for the work area initiated a formal noise assessment?
N/A
YES
NO
3) Has a noise control plan been developed as a result of any such assessment?
N/A
YES
NO
4) Does the noise control plan apply the Hierarchy of Control by endeavouring to use higher
order controls rather than hearing protection devices.
N/A
YES
NO
5) Where employees are required to wear Personal Protective Equipment PPE (hearing
protection) have they been identified and has the WHS Unit been notified?
N/A
YES
NO
9) Is the University Chemical Management electronic database system (Chemwatch) in use?
HAZARD REPORTING
HEARING CONSERVATION
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Work Health & Safety Management Review Checklist
HIGH RISK OR SPECIALISED HAZARDS
A number of specific minimum standards and procedures have been developed for specialised hazards which may
be encountered in the University. The list below provides a prompt as to whether these hazards are present in the
Organisational Unit. Refer to the relevant minimum standard or procedure for further information.
1) Alcohol, Tobacco & Drugs – refer to the Alcohol, Tobacco & Drugs Minimum Standard.
N/A
YES
NO
N/A
YES
NO
N/A
YES
NO
N/A
YES
NO
N/A
YES
NO
N/A
YES
NO
N/A
YES
NO
N/A
YES
NO
N/A
YES
NO
N/A
YES
NO
N/A
YES
NO
N/A
YES
NO
N/A
YES
NO
N/A
YES
NO
N/A
YES
NO
N/A
YES
NO
2) Asbestos – The Asbestos Management Procedure sets out relevant details. The Officer
should establish from the Asbestos Register whether asbestos is present in workplaces
under their control. Commercial Services Development can then advise on any specific
requirements.
3) Confined Spaces – Confined spaces are subject to rigorous access controls. The Confined
Space Entry Procedure provides further detail on expectations of Officers
4) Hazardous Chemicals, Dangerous Goods and Explosives Storage – There are specific
requirements for the storage and transport of dangerous substances. Commercial Services
Development maintains license requirements but an Officer should familiarise him/herself
with any Dangerous Substances that may be stored or transported in work areas under
their control.
5) Diving – The Diving Policy and Procedure contains very specific requirements for work
areas which undertake diving.
6) Heights – The Working at Heights procedure covers situations where work is performed at
a height of 2.0 metres or greater.
7) Hot Work – Work that can generate flames, heat or sparks is covered by the Hot Work
Procedure
8) Laboratories – The Working Safely in Laboratories, Workshops and Studios Minimum
Standard specifies requirements for work in University laboratories.
9) Machine Isolation – The Plant Isolation – Lock out/Tag out Procedure is designed to
eliminate or minimise risk associated with construction, installation, inspection, repair and
maintenance work
10) Microbiology – The Microbiology Minimum Standard is designed to ensure safe
microbiological work practices in laboratories and animal, plant and invertebrate
containment facilities.
11) Infection Control Procedure, Including needle stick incidents,– This procedure covers the
prevention and management of occupational exposures to blood and body fluids
12) Personal Protective Equipment (PPE) – The procedure specifies a range of responsibilities in
relation to the selection, usage and maintenance of PPE.
13) Radiation – The Radiation Safety Minimum Standard cover all aspects of the management
and control of radiation at the University.
14) Restricted Carcinogens – There are a variety of chemicals which are strictly controlled
because of their known carcinogenic effects. The Prohibited & Restricted Carcinogen &
Restricted Hazardous Chemicals Procedure provides all relevant details.
15) Thermal Comfort – The Workplace Environment Procedure provide guidance on the
management of work where temperature extremes are experienced.
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Work Health & Safety Management Review Checklist
INDUCTION
1) Has an appropriate specific induction/ orientation program been developed for each work
area?
N/A
YES
NO
2) Are there records that prove that students, staff and volunteers have completed this
program?
N/A
YES
NO
YES
NO
YES
NO
YES
NO
1) Is there evidence that all manual tasks have been assessed using the Manual Tasks
Checklist as detailed in the Manual Tasks Minimum Standard?
YES
NO
2) Is there evidence that employees who undertake manual handling tasks regularly have
been appropriately trained?
YES
NO
N/A
YES
NO
1) Is there evidence that the project and tasks are formally risk assessed as per the Project
and Task WHS Risk Management Procedure?
N/A
YES
NO
2) Is there evidence that the Hierarchy of Risk Control is used to assist in determining the
most appropriate control?
N/A
YES
NO
3) Are identified controls being implemented and followed?
N/A
YES
NO
4) Are risk assessments being appropriately reviewed?
N/A
YES
NO
1) Have all staff with pre-existing injuries received an ergonomic assessment?
N/A
YES
NO
2) Are office staff aware of and do they use the University Exertime program?
N/A
YES
NO
N/A
YES
NO
ISSUE RESOLUTION
1) Do supervisors and managers understand their obligations under the Issue Resolution
Procedure?
2) Are records kept on issues that have been raised under the procedure?
3) Do such records reveal that issues are resolved appropriately?
MANUAL TASKS
PURCHASING POLICY
1) Is the University Procedure on WHS purchasing being applied in each work area?
RISK ASSESSMENT & CONTROL FOR PROJECTS AND TASKS
Ergonomic Risk.
SMOKING IN THE WORKPLACE
1) Have staff been made aware of the smoke free area requirements?
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Work Health & Safety Management Review Checklist
WORKING FROM HOME
1) Are any staff working from home on a regular basis?
N/A
YES
NO
2) Are Working from Home Agreements in place for every such case?
N/A
YES
NO
3) Have identified WHS considerations been addressed where applicable?
N/A
YES
NO
YES
NO
2) Is the appropriate checklist used for each work area?
YES
NO
3) Does the workplace inspection team consist of appropriate persons such as supervisors
YES
NO
YES
NO
YES
NO
WORKPLACE INSPECTIONS
1) Are records available to demonstrate that workplace inspections are conducted at intervals
appropriate to the level of risk for that workplace? A maximum interval of six months
should be maintained.
and a Health Safety Representative?
4) Does the Head of Organisational Unit participate in a workplace inspection on at least an
annual basis?
5) Are action plans developed and actions completed as a result of the inspections?
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