2016 Important Administrative
Dates
Updated 20 November 2015
2016 Important Administrative Dates
The following table provides important dates for schools with students enrolled in the VCE and VCAL.
Reminders about ENROLMENT, SIEAG and SIAR dates and information about the purpose of data collected
on these dates will be issued via Notices to Schools during the year.
Any changes to these dates that occur during the year will be communicated to schools and providers.
This document will then be updated accordingly.
V = Critical VASS Date (after this date you will not be able to do the action in VASS, such as enrol students in Unit 3 and
4 or enter results).
Handbook Section References refer to the relevant section the VCE and VCAL Administrative Handbook 2016.
Date
Description
Handbook Section
References
2016
Wednesday 27 January
Start of Term 1
Start of school year for government schools (studentfree day).
Friday 12 February
Final day for:
 principals to lodge requests for Confirmation of
Grades for 2015 VCE external assessments
 students to lodge requests to inspect response
materials for 2015 VCE external assessments
 students to lodge, without a late fee, applications
for Statements of Marks for all 2015 VCE external
assessments.
Monday 22 February
ENROLMENT 1
Schools are required to finalise the following data by
this date:
 VCE Units 1 to 4
 VCAL Certificates and VCAL units
 VET Certificates and units of
competence/modules
 Registration of IB students (Year 11 and 12).
Final results:
Reporting to schools
Final results:
Reporting to students
Administrative information:
Schools and providers
ENROLMENT 1 data is critical because it is used:
 to develop the 2016 VCE examination timetable
 for planning associated with the administration of
the GAT and VCE external assessments
 to identify schools for the School-based
Assessment audit.
Schools are still able to modify enrolment data after this
date.
Monday 29 February
© VCAA
School-based Assessment Audit: Stage 1 Unit 3 online
questionnaire opens.
Page 1
Scored assessment:
School-based Assessment
2016 Important Administrative Dates
Date
Description
Handbook Section
References
Wednesday 2 March
Final day for applications for alternative
works/instruments for VCE Music Performance and
Music Investigation.
Scored assessment:
VCE and VET assessment
summary
Friday 4 March
Final day for students to lodge, with a late fee,
applications for Statements of Marks for 2015 VCE
external assessments.
Final results:
Reporting to students
Notify the VCAA of alterations to unit results and initial
School-based Assessments for 2015. After this date a
late fee will be charged.
Administrative information:
Schools and providers
Final day for Schools to submit Special Examination
Arrangements applications for the 2016 GAT, Extended
Investigation Critical Thinking Test and Oral
Presentation and VCE examinations.
Administrative information:
Schools and providers
Thursday 10 March
Final day for schools to:
 submit their 2016 ‘Agreement to administer and
conduct VCE external assessments’
 establish arrangements for the administration of
the GAT and Extended Investigation Critical
Thinking Test including:
 combining with another school
 requesting individual students to sit at
locations other than their home school
 nominate supervisors for the 2016 GAT, Extended
Investigation Critical Thinking Test and VCE
written examinations.
Administrative information:
Schools and providers
Friday 11 March
Final day for principals to lodge applications for Student
Examination Reassessment for 2015 VCE external
assessments.
Final results:
Reporting to students
Final day to submit VCE Extended Investigation
research questions.
© VCAA
Page 2
2016 Important Administrative Dates
Date
Description
Handbook Section
References
Friday 18 March
School-based Assessment Audit: Stage 1 – Unit 3
online questionnaire closes.
Scored assessment:
School-based Assessment
Final day for schools to lodge applications for:
 funding for the use of an external venue (GAT and
the Extended Investigation Critical Thinking Test)
 funding for additional supervision (GAT and the
Extended Investigation Critical Thinking Test)
 students to sit the GAT or the Extended
Investigation Critical Thinking Test interstate or
overseas.
Scored assessment:
External assessment
VCAL quality assurances Sample Assessment Task
Templates completed and forwarded to VCAL Liaison
Teachers.
Qualifications:
VCAL
Thursday 24 March
Monday 11 April
© VCAA
End of Term 1
All 2015 VCE external assessment response materials
and raw assessment data held at the VCAA will be
destroyed on this day.
Start of Term 2
Page 3
Final results:
Reporting to students
2016 Important Administrative Dates
Date
Description
Handbook Section
References
Monday 2 May
V
ENROLMENT 2
This data must contain all 2016 VCE, VCAL and VET
enrolment data that is known and available to schools.
After this date, VASS will not allow schools to:
 enter or withdraw enrolments for VCE Units 3 and
4 sequences
 enter enrolments for units of competence for VCE
VET scored Units 3 and 4 sequences
 register IB students
 enter returning Interrupted Studies students.
Administrative information:
Schools and providers
Enrolments at this date will be used by DET to fund
VET and DET-approved Community VCAL and Satellite
VCAL programs.
Administrative information:
Students
Partnership details must be entered on VASS for VCE
Unit 3 and VCE Units 3–4 School-based Assessment.
Reporting results:
Score aggregation
School-based Assessment Audit: Outcomes of Stage 1
delivered.
Scored assessment:
School-based Assessment
Week beginning
Monday 9 May
During this week the following reports will be available
on VASS:
 arrangements for the administration of the GAT
and Student Assessment Timetables (GAT only)
 GAT Special Examination Arrangements Advice
Slips and Summary Report.
Scored assessment:
External assessment
Monday 9 May
First Round Invoices for 2016 full-fee paying overseas
students sent to schools.
Administrative information:
Students
Monday 16 May
School-based Assessment Audit: Stage 2 Unit 3 further
evidence due at the VCAA.
Scored assessment:
School-based Assessment
Tuesday 7 June
General Achievement Test (GAT)
Scored assessment:
General Achievement Test
Wednesday 15 June
V
SIAR 1
SIAR 1 scores for Algorithmics (HESS) and Studio Arts
VCE Unit 3 School-assessed Tasks due. After this,
VASS will not allow the entry of results for SIAR 1.
Administrative information:
Schools and providers
© VCAA
Page 4
2016 Important Administrative Dates
Date
Description
Handbook Section
References
Friday 17 June
Final day for schools to:
 confirm arrangements for the administration of
VCE written examinations including:
 combining with another school
 requests for individual students to sit at
centres other than their home school
 Interactive Digital Media examination centres
 CCAFL written examination centres
 requests to use computer-based CAS
software
 lodge requests for GAT exemptions with the
VCAA.
Scored assessment:
External assessment
Wednesday 22 June
V
SIEAG 2
Indicative grades for Extended Investigation Critical
Thinking Test are due. After this date VASS will not
allow schools to enter Extended Investigation Critical
Thinking Test indicative grades.
Scored assessment:
External assessment
Friday 24 June
Final day for schools to flag students eligible for a
VCAL at midyear by running VCAL Midyear Reporting
function on VASS.
Final results:
Reporting to students
School-based Assessment Audit: Outcomes of Stage 2
delivered; Stage 3 Unit 4 online questionnaire opens.
End of Term 2
Scored assessment:
School-based Assessment
Monday 11 July
Start of Term 3
Friday 15 July
Final day for schools to lodge the applications for:
 funding for the use of an external venue (VCE
written examinations)
 funding for additional supervision (VCE written
examinations
 requests for students to sit VCE examinations
interstate or overseas
 an adjustment to a student assessment timetable
due to a timetable clash.
© VCAA
Page 5
Scored assessment:
General Achievement Test
Scored assessment:
External assessment
2016 Important Administrative Dates
Date
Description
Handbook Section
References
Monday 18 July
V
ENROLMENT 3
This data must contain all 2016 VCE, VCAL and VET
enrolment data that is known and available to schools.
After this date, VASS will not allow schools to withdraw
students from VCE Unit 4 enrolments or units of
competence for VCE VET scored Unit 3 and 4
sequences.
During this week the following information will be
available on VASS:
 arrangements for the administration of the
Extended Investigation Critical Thinking Test and
Student Assessment Timetables (Critical Thinking
Test only)
 Extended Investigation Critical Thinking Test
Special Examination Arrangements Advice Slips
and Summary Report.
Friday 22 July
Payment of First Round Invoices for 2016 full-feepaying overseas students due to the VCAA.
Administrative information:
Students
Friday 29 July
School-based Assessment Audit: Stage 3 Unit 4 online
questionnaire closes.
Scored assessment:
School-based Assessment
Monday 1 August
Release of Performance and Languages Oral
Examination and Extended Investigation Oral
Presentation Examination Advice slips
Scored assessment:
External assessment
Wednesday 3 August
Extended Investigation Critical Thinking Test
Scored assessment:
VCE and VET assessment
summary
Monday 8 August
Second Round Invoices for 2016 full-fee paying
overseas students sent to schools.
Administrative information:
Students
Friday 12 August
V
ENROLMENT 4
This data must contain all 2016 VCE, VCAL and VET
enrolment data that is known and available to schools.
After this date VASS will not allow schools to modify
Assessment Plans or RTO details for scored VCE VET
programs.
Partnership details must be entered on VASS for VCE
Unit 4 School-based Assessment.
© VCAA
Page 6
Administrative information:
Schools and providers
Administrative information:
Schools and providers
2016 Important Administrative Dates
Date
Description
Handbook Section
References
Week beginning
Monday 5 September
During this week the following reports will be available
on VASS:
 VCE examination centres and Student
Assessment Timetables
 VCE examination Special Examination
Arrangements Advice Slips and Summary Report.
Scored assessment:
External assessment
Monday 5 September
V
SIAR 2
SIAR 2 scores for VCE Unit 3 School-based
Assessment due. After this date VASS will not allow the
entry of results for SIAR 2.
Administrative information:
Schools and providers
School-based Assessment Audit: Outcomes of Stage 3
delivered
Scored assessment:
School-based Assessment
Friday 9 September
Music Style & Composition Externally-assessed Task
Scored assessment:
school scores and materials due at the VCAA. After this School-based Assessment
date, VASS will not allow schools to enter scores for the
Music Style and Composition Externally-assessed
Task.
Payment of Second Round Invoices for 2016 full-fee
paying overseas students due to the VCAA.
Administrative information:
Students
Extended Investigation Externally-assessed Task
Written Reports due at the VCAA.
Scored assessment:
VCE and VET assessment
summary
Monday 12 September
V
SIEAG 3
Indicative grades for all Performance VCE
examinations are due. After this date, VASS will not
allow schools to enter performance examinations
indicative grades.
Scored assessment:
External assessment
Friday 16 September
School-based Assessment Audit: Stage 4 Unit 4 further
evidence due at the VCAA.
End of Term 3
Scored assessment:
School-based Assessment
Monday 3 October
Start of Term 4
Monday 3 October to
Sunday 30 October
Performance examinations, Languages examinations:
oral component and Extended Investigation oral
presentations conducted.
© VCAA
Page 7
Scored assessment:
External assessment
2016 Important Administrative Dates
Date
Description
Handbook Section
References
Monday 10 October
V
SIAR 3
SIAR 3 scores for School-assessed Tasks and
Extended Investigation Externally-assessed Task
school scores for written report due. After this date
VASS will not allow schools to enter SIAR 3 scores.
Administrative information:
Schools and providers
Third Round Invoices for 2016 full-fee-paying overseas
students are sent to schools.
Administrative information:
Students
Thursday 13 October
Final day for lodging application forms for Top Designs,
Top Arts and Top Screen, Top Class Sound in the VCE
Season of Excellence 2017 (VCE Art, Food &
Technology, Media, Music Investigation, Music
Performance, VCE VET Music, Product Design &
Technology, Studio Arts, Systems Engineering, Visual
Communication and Design).
Friday 14 October
Final day for lodging applications for enrolment in 2017
in Chinese Second Language, Chinese Second
Language Advanced, Indonesian Second Language,
Japanese Second Language or Korean Second
Language.
Administrative information:
Students
Monday 17 October
V
SIEAG 4
Indicative grades for all written VCE examinations and
the Extended Investigation Externally-assessed Task
(combining Written Report and Oral Presentation) are
due. After this date VASS will not allow schools to enter
indicative grades.
Scored assessment:
External assessment
Wednesday 19 October
Languages (CCAFL) written examinations
Scored assessment:
External assessment
Auslan examination
Scored assessment:
External assessment
Monday 24 October
School-based Assessment Audit: Outcomes of Stage 4
delivered.
Scored assessment:
School-based Assessment
Tuesday 25 October
Final day for lodging a request for exemption from the
requirement to form a small-group partnership.
Administrative information:
Schools and providers
Wednesday 26 October to
Friday 18 November
VCE written examinations
Scored assessment:
External assessment
Friday 28 October
Earliest date School-assessed Tasks in the Arts and
Technology may be returned to students.
Administrative information:
Schools and providers
© VCAA
Page 8
2016 Important Administrative Dates
Date
Description
Handbook Section
References
Friday 4 November
Payment of Third Round Invoices for 2016 full-fee
paying overseas students due to the VCAA.
Administrative information:
Students
Monday 7 November
V
SIAR 4
Scores for all remaining VCE School-based
Assessment due. After this date VASS will not allow
schools to enter any School-based Assessment.
Administrative information:
Schools and providers
Thursday 10 November
Final day for lodging application forms for Top Designs
(work from the VCE VET Interactive Digital Media only)
in the VCE Season of Excellence 2017.
Friday 11 November
Final day to lodge applications for the Margaret
Schofield Memorial Scholarships (Music Performance
and Music Composition).
Monday 14 November
V
ENROLMENT 5
This is the final date to complete the entry of all VCE,
VCAL and VET enrolments in 2016. After this date,
VASS will not allow schools to enrol or withdraw
students in:
 VCE Units 1 and 2
 VCAL units
 VET units of competence.
SIAR 5
SIAR 5 unit results due at the VCAA. After this date,
VASS will not allow schools to enter:
 VCE unit results
 VCAL unit results
 VET units of competence results
 VCE VET coursework task scores.
Friday 25 November
V
© VCAA
Administrative information:
Schools and providers
Administrative information:
Schools and providers
ENROLMENT 6
Final date to amend student addresses. After this date,
no changes to addresses or other student personal
details for 2016 can be accepted.
Administrative information:
Schools and providers
Applications for Themed VCAL in 2017 close.
Qualifications:
VCAL
Applications for 2016 VCAL Achievement Awards
close.
Qualifications:
VCAL
Page 9
2016 Important Administrative Dates
Date
Description
Handbook Section
References
Monday 12 December
Results available to students. Final results available to
schools. Summary results data from VCE external
assessments available for teachers through the VCE
External Assessment Results Service (see VASS) from
midday.
Final results:
Reporting to schools
Tuesday 13 December
Results package delivered to schools, including:
 Statements of Results for students studying VCE
Units 1 and 2 or VCAL
 Certificates for students who have successfully
completed their VCE or VCAL
 VCE VET and VET/FE Statements of Results listing
units of competency/modules completed for
students studying VCE Units 1 and 2 only and
VCAL.
Statements of Results for students enrolled in at least
one VCE Units 3 and 4 sequence will be sent to
student’s home addresses.
Final results:
Reporting to students
Tuesday 20 December
End of Term 4
End of 2016 school year
© VCAA
Page 10
2016 Important Administrative Dates
Date
Description
Handbook Section
References
2017
Monday 30 January
Start of Term 1
Start of school year for government schools.
Friday 10 February
Final day for:
 principals to lodge requests for Confirmation of
Grades for 2016 VCE external assessments
 students to lodge requests to inspect response
materials for 2016 VCE external assessments
 students to lodge, without a late fee, applications
for Statements of Marks for all 2016 VCE external
assessments.
Friday 3 March
Final day for:
 notifying the VCAA of alterations to unit results for
students who attempted the VCE or VCAL in
2016. A late fee will be charged after this date
 principals to lodge Score Amendments for Schoolbased Assessment completed in 2016
 students to lodge, with a late fee, applications for
Statements of Marks for all 2016 VCE external
assessments.
Friday 10 March
Final day for principals to lodge applications for Student
Examination Reassessment for 2016 VCE external
assessments.
Friday 31 March
End of Term 1
© VCAA
Page 11
Final results:
Reporting to schools,
Reporting to students
Administrative information:
Schools and providers
Final results:
Reporting to students
Final results:
Reporting to students