Exhibition Proposal
This document contains a template for all the information relevant to each Exhibition to be organised
within EUCNC 2015. The proposal should be submitted by the deadline, 20 March 2015, to C2b
Congress eucnc2015@c2b-congress.com.
The exhibition will be held from 30 June to 2 July 2015 (3 days), in the conference venue in two separate
areas (Foyer Menand and Foyer Debussy), where coffee breaks will be held, as well as standing lunch
buffets and the Welcome Reception (Tuesday evening).
Proposer’s Name
Proposer’s Institution
Billing information (Address)
Proposer’s Email
Proposer’s CV
(15 lines maximum)
Project
(indication of the project, if the
proposal is associate to one)
Exhibition Title
Motivation and Background
10 lines maximum, describing
the motivation and background
for the technologies and/or
applications being
demonstrated.
Objective
10 lines maximum, describing
the objective of the
demonstration.
Description of the Demo
10 lines maximum, describing
the technologies and/or
applications being
demonstrated.
Size of the booth


6sqm 1 000 € (Excl. VAT) / 1 200 € (incl. VAT)
12sqm 2 000 € (Excl. VAT) / 2 400 € (incl. VAT)
Requirements:
equipment for local renting,
network connections, furniture,
electrical needs, shipment and
stockage area, monitors, etc...
1/2
Information about the booth and exhibition
What is included in the exhibition fees
 A booth 6 sqm with :





melamine partitions (wood color and height 2.40 m), aluminum structure
a banner sign with 100 letters maximum (company name and stand number included)
a lighting rail with 1 spotlight per 3 m2 of stand
1 kW electrical power supply with 2 sockets
Furniture : 1 table, 2 chairs and 1 trash can
 A registration to the conference* (30 June to 2 July 2015) for one person for a 6sqm booth or
for 2 persons for a 12sqm booth.



Access to the coffees breaks and standing buffet lunches from Tuesday 30 June to Thursday 2 July.
Access to the Welcome Reception on Tuesday 30 June
A free WIFI access (email and internet access)
* The conference dinner is not included and can be purchased at the price of 100 € (VAT incl.)
 A presentation of the Proposer and a description of the demo in the conference programme
and on the website
Set up and dismantling
 Set up and dismantling

The set up of the exhibition will be done on Monday 29 June morning. The exhibitors will access their
booths from 4pm on Monday 29 June. The dismantling is scheduled on Thursday 2 July after the lunch.
 Storage and delivery

The venue has no storage facilities: the delivery should be done exclusively on Monday 29 June from 9
am. To ensure the delivery on time and avoid any delay, the exhibitors may use the (paying) services of
a supplier for transport from any country of origin, customs formalities, warehousing (before and after
event), transfer to the venue and delivery on booth, storage of empty packages, return shipment to any
destination.
2/2