KALISPELL PUBLIC SCHOOLS
233 FIRST AVENUE EAST
KALISPELL, MT 59901
406-751-3434
www.sd5.k12.mt.us
Kalispell Toyota/Kalispell Public Schools Charitable Truck Raffle –ANNOUNCEMENT
April 12, 2015
2015 Tundra
Fundraising Opportunity
Kalispell Public Schools recently received a 2015 Tundra from Kalispell Toyota, as
a donation in support of the School District’s K-12 student enrichment,
extracurricular activities and extracurricular athletic programs. It is a goal of the
District to reduce the number of fundraisers by augmenting our fundraising
efforts with this raffle.
What Happens Next and how do I participate?
 12,000 raffle tickets have been printed and pre-numbered.

Each ticket will contain the name, address and phone number of the
purchaser/donor

Each ticket will be sold for $10. (Raffle ticket sales may not and will not be conducted over the internet)

School employees are eligible to participate in the raffle. Employees of any Montana Toyota dealership or nonU.S. citizens ARE NOT eligible to participate. Winner must present the winning ticket to validate the drawing. (see
drawing rules)

Winner must pay withholding tax to payer, Kalispell Public Schools, in the amount equal to 25% ( or the amount
specified in IRS rules) of the fair market value of the 2015 Toyota Tundra Truck prior to receiving the truck.

Proceeds will be used to support the School District’s K-12 student enrichment, extracurricular activities and
extracurricular athletic programs, students with financial hardship needs and future fundraising opportunities. No
portion of the proceeds will be used to cover the administrative costs of conducting the raffle. Initially, 80% of
the proceeds will be returned to the school or student fundraising group that sells the tickets.

All school sites and participants wishing to participate must complete the – “Agreement to Participate Form”.

All tickets will be centrally controlled and issued. The District Business Office will oversee the program.

Each site will be responsible for maintaining a daily, weekly, and monthly sales report which will be submitted to
the District office weekly.

Deposits will be made at the very minimum once per week to the respective school sites activity account to the
credit of the “Kalispell Toyota Tundra Fundraiser Account”. A specific account will be established at each site
which will separate funds from any other accounts currently in place. Receipts will be issued to each individual
responsible for the tickets.
Site questions pertaining to the raffle should be addressed to the following:
o
o
o
o
o
o
o
o
o
o
o
o
o
Mark Flatau
Gwyn Andersen
Heidi Hickethier
Jodie Barber
Justin Heupel
Dallas Stuker
Bryce Wilson
Mark Dennehy
Merisa Murray
Glenda Armstrong
Natalie Miller
Rick Anfenson
Bill Sullivan
751-3434
751-3412
751-3423
751-3990
751-3951
751-3779
751-3477
758-8618
751-4065
751-3681
751-4071
751-3731
751-3900
Central Office - Superintendent
Central Office – Business Office
Central Office - Accounting
LEC/Linderman Education Center
Vo-AG HER
Kalispell Middle School
FHS Activities
GHS Activities
Edgerton
Elrod
Hedges
Peterson
Russell

Currently the District estimates that fundraising efforts provide more than $250,000 annually to support students
participating in enrichment programs, after school program, field trips, and extracurricular programs. It is the goal
of the District to replace the need for some of the multiple fundraisers by utilizing this raffle. This fundraiser has
the potential to bring $100,000 in funds to support our students.

Please thank your local Kalispell Toyota Dealership for this generous donation. Thank you notes and letters should
be sent to Kalispell Toyota, 2845 US 93, Kalispell, MT 59901-8601

Ticket sales will begin in May 2015 and end February 26, 2016. Ticket stubs will be held at the District Office and
the drawing will be held at half time of the cross town basketball game on February 26, 2016. The Winner must
present the winning ticket in order to validate the drawing. (see drawing rules)
KALISPELL PUBLIC SCHOOLS
233 FIRST AVENUE EAST
KALISPELL, MT 59901
406-751-3423
KALISPELL TOYOTA TRUCK RAFFLE
PARTICIPATION AGREEMENT AND APPLICATION
April 13, 2015
I, ___________________________ , representing ________________________________ School, on behalf of
the__________________________________________ (team, program, club, or organization) do hereby apply
to receive _________________ tickets to support my group/program/club/organization’s activities for the
_____________year.
I understand that I am responsible for the tickets and will provide direction to each sales person regarding the
proper procedures for soliciting and recording ticket sales. In addition, I understand and will be responsible for
the raffle tickets that I have been issued (by number or raffle ticket log).
I will deposit all ticket sale proceeds at my designated school site at least weekly and will report sales to the
Business Office prior to the end of the fundraiser.
I understand 80% of the proceeds will be deposited in an account that will be used to benefit students of the
District.
____________________________________________
Participant Signature
Date
____________________________________________
Printed Name of Participant
____________________________________________
Site Coordinator – Principal – Activities Director Approval
____
Yes
____
No
_____________________________________________
Central Office Review and Approval
Date
____
Yes
____
No
_____________________________________________
Printed Name of Central Office Administrator
For Central Activity Office Purposes Only:
TICKETS ISSUED
Number of Tickets Issued:
__________
Beginning Ticket No.
__________
Ending Ticket No.
__________
Issued By:________________________________
Reviewed By:_____________________________
Date
TICKETS SOLD
Beginning Ticket No.
Ending Ticket No.
No. of Tickets Sold
Ticket Price
Total Sales
Less 20%
Balance to Club/Prog
__________
__________
__________
$10.00
__________
__________
__________
Checklist of Legal Requirements:





The proceeds from the sale of tickets for a raffle conducted by a school district may be used only for charitable
purposes. MCA 23-5-413(2)(c)
The sale of tickets may not be conducted over the internet. MCA 23-5-413(3)(b)
All raffle announcements or advertisements conducted over the internet must include notice of the sales
restriction, the name of the organization offering the raffle and all raffle terms. MCA 23-5-413(c)
Winners must be determined by a random selection process. MCA 23-5-112(35)
The following random selection processes are authorized for use in determining a winner of a raffle
(a) A drawing from a drum or other receptacle containing raffle ticket stubs or other suitable indicators of the
ticket purchaser’s identity that have been thoroughly mixed before the drawing; and
(b) Selection by any other process if: (i) the process is reasonably assured of being random and is not connected
to an event that has its own intrinsic significance (e.g. a sports event, game of chance or contest); and (ii) the
indicator of the raffle ticket purchaser’s identity reasonably assures the random selection of a winner.
A.R.M. 23.16.2602 (1)


The raffle must be publicly identified as a charitable raffle. A.R.M. 23.16.2602(2).
For a period of 12 months from the date of the raffle drawing, the School District must maintain the following:
(a) A record of the total proceeds collected
(b) A detailed description of the prize(s) awarded
(c) A description of the selection process used to determine the winner
(d) A record reflecting the source of the prize(s), including any money paid to purchase prizes;
(e) A record of any administrative costs paid with raffle proceeds
(f) A description of how the raffle was publically identified as a charitable raffle, where applicable
(g) The name and address of the person(s) awarded raffle prize(s); and
(h) A detailed record of the distribution of the charitable raffle proceeds
A.R.M. 23.16.2602(3)

All raffle terms, including the date of the raffle drawing, must be available to the public prior to the sale of any
raffle ticket.