Possible Artifacts for School Administrators in the EP System
Note: This list was developed based on input from administrators in CESA #4 during Educator Effectiveness
workshops held in spring, 2013-2014. It is intended to guide thinking about artifacts that might be
considered for each standard. Please note that no educator would want or need to upload all of these, that
there may be other high quality artifacts that would provide evidence for a given standard, and that some
standards may be best evidenced through actual observations or mini-observations.
Standard 1: Leadership for Student Learning
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Report and reflection on mission and vision work with staff, students and parents
School Improvement Plan with outline of process used to create
Analysis of school improvement surveys given to stakeholders
Professional development plan that is aligned with district and building goals
Any communication that evidences support of mission and vision such as newsletters/emails/website/twitter/blogs, etc.
Meeting agendas that support or uphold mission and vision (staff, PTO’s etc.)
Surveys intended to document progress toward mission and vision
Mission and vision evidenced throughout handbook
Evidence that mission and/or vision are held central to school discussion and decision-making
School Improvement Plan that includes a goal focused on student academic improvement
PLC-team SMART goals related to student learning
Evidence of utilization of student achievement data (PALS, MAP, AIMSweb, F & P, STAR, schoolwide writing, Aspire, ACT, Youth Apprenticeship Certificates, etc.)
Staff meeting agendas highlighting discussions regarding student achievement
Evidence of building and/or implementing an RtI System of Support
PLC meetings, minutes, notes, strategies and activities that focus on student learning data
School Improvement agendas/meeting notes
Evidence of the development, implementation and periodic review of a School Improvement Plan
Board reports that represent an accurate analysis of important student and school data
Evidence of a data inquiry process that includes both analysis and solution-planning
Evidence of School and Student Learning Objectives that reflect a consistent focus for student
learning
In-service outlines, agendas, videos
School-wide staff development plan linked to school needs
Samples of professional reading w/reflection on how they have impacted practice
Book study groups (could include agenda, notes, actions taken)
List of course(s) taken or transcript w/reflection
Plans, handouts, agenda or certificate of attendance from workshops or conferences w/reflection
Copy of Wisconsin Master Educator Process License
Online portfolio
Technology resources used to enhance your knowledge or skill
November 2014
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Possible Artifacts for School Administrators in the EP System
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PDP activities completed within the year
Leading district, school, and/or administrative team professional development (presentation
handouts)
Reflective notes related to observing a teacher
Schedule of review and approval conferences
List of professional development opportunities and time devoted to SLO development
Evidence of how you led staff through the writing, review and scoring of SLOs
Reflection and analysis of the SLO development, review and scoring process in my school
Standard 2: School Climate
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PLC minutes
Community survey
Student survey
School Climate Survey—parents, students and staff
Staff, parent, stakeholder survey
PBIS agenda/ceremony
Newsletter
Weekly staff notes
Evidence of parent involvement in school activities
Reflections or notes from a difficult conversation with parent or staff member
PBIS plan that includes conflict management strategies
Disciplinary procedures and referrals
Grievance records
Student or Teacher Assistance Team notes or sample agenda
Description of decision-making processes (SWOT Analysis)
Evidence of shared decision-making
School Improvement Team Agendas, notes, reflections
Forums you facilitate to engage stakeholders in decision-making
Team created School Improvement Plan
Community Engagement Plan
Professional discussion note, reflections, e-mails, docs.
Data analysis/pre-mid-post
Evidence of consensus/problem solving processes used at faculty/team meetings
Student or Teacher Assistance Team notes or sample agenda
School Improvement Team
November 2014
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Possible Artifacts for School Administrators in the EP System
Standard 3: Human Resources Leadership
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Documentation from Interview process that aligns with district administrative standards and
priorities
o Implementing district process
o Checklist of steps/timelines
o Interview questions
o Reference questions
o Stakeholder involvement
o Process guided by improvement plan
Application questions tailored to the needs of your school
Analysis of strengths/weaknesses of sample teacher unit or lesson plan
Examples of interview questions that align to school mission and/or vision
Utilizes interview questions that represents the diversity of the school population
Attending job fairs or other recruiting events
Process used to form/pick interview team
Staffing plan and narrative
PLC minutes that support justification of the Staffing Plan
SAGE Data Report
Enrollment projections that support Staffing Plan
My Learning Plan report of evaluations completed
Sample of teacher feedback given to strong/weak teachers after observation
Printout of growth/strength areas in My Learning Plan
Sample of summative evaluation conference ratings and feedback given to teacher
Notes/records from Fidelity checks
MS Principal/AP comparing ratings after observation or mini-observation
Recalibration Process documentation
Excel evaluation spreadsheet
Walk-through evidence
Record of how you monitor curriculum implementation for fidelity
Pre and Post-observation conference reflections
Copies of committee meeting agendas and minutes
Copy of PLC School Leadership Team
Committee rosters for building meetings
School Improvement Plans that show distributed leadership
Any evidence related to how you have cultivated, strengthened or encouraged teacher leaders in
your building
Observations/reflections of team meetings
Involvement in new teacher mentoring sessions
Progress-monitoring related school goals
Reflection related to how leadership has been fostered and elicited
November 2014
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Possible Artifacts for School Administrators in the EP System
Standard 4: Organizational Management
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School Improvement Plan
Master schedule showing modifications made to reflect RtI or other systemic changes
Scheduling tools/processes used to manage evaluations and observations
Event and meeting spreadsheet
Staff meeting or PLC agendas with a focus on student learning
Evidence of time allocated to school improvement activities
Website reflects accurate school calendar
Evidence of Safety plan (crisis management, behavior management, etc.) practice and review
E-mails from parents, community member (positive) regarding environment
Evidence of use of Safe-School Survey results
Evidence of how behavior management plan maintains a safe environment
Need analysis to address priorities
Grant applications and awards
Budget development process
School budget reports and planning document
Evidence that budget aligns with school improvement priorities
History of budget requests
Procedures that support district policies regarding cash management
Inventories that demonstrate appropriate replacement cycles
Procedures used to monitor activity accounts
Evidence of collaboration around budgets
Samples of policy compliance reports
Records demonstrating policy enforcement (attendance, truancy, etc.)
Sample incident reports
Evidence that policies are communicated to parents and/or staff
Standard 5: Communication and Community Relations
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Weekly PLC notes
List of tight/loose PLC team expectations
Evidence of growth in staff collaboration (within or between grade levels and/or schools)
School Leadership Team agenda/minutes
Evidence of any type of shared-leadership committees in my school
Evidence of staff participation in the development, implementation and periodic review of the
School Improvement Plan
Building schedule that demonstrates regular common planning and/or collaboration time
November 2014
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Possible Artifacts for School Administrators in the EP System
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Grade level or department meetings and notes
Sample of observation feedback
Evidence of support for peer-to-peer observation and collaboration
Staff agenda, PowerPoint, minutes that demonstrate collaborative learning during staff meetings
Newsletter—staff input
Weekly notes to staff
Newsletter—staff/parents
Strategic goals
Communication—e-mail, minutes
Survey (Pre-Post) attitudes
Celebrations
School Improvement Plans
Anecdotal notes from discussions and principal/staff
Communication to DPI, board members, media, legislators
Grant writing involvement
Presentations at community events
PTO minutes that reflect principal involvement
Reports to Board of Education
Evidence of leading a district initiative
Sample page(s) from parent communication log
Principal blog, Twitter, etc.
Video of staff meeting
Reflections or notes from a difficult conversation with parent or staff member
Presentations to parents, community groups, or Board of Education
Staff agenda PowerPoint, minutes
PLC agendas
School Leadership Team agendas and notes
Website, e-mails, welcome back staff letters
Evidence that School Improvement Plan has been disseminated to staff
Back to school night
Standard 6: Professionalism
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Communication memos that demonstrate a respectful, professional tone
Self-reflection related to practice (journal etc.)
Samples of professional reading w/reflection on how they have impacted practice
Presentation handouts from workshops or conferences w/plans for implementation
Evidence of active membership in professional organizations
November 2014
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Possible Artifacts for School Administrators in the EP System
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Reflections from professional development activities attended
Presentations to parents, community groups, or Board of Education
Evidence of leading a district initiative
Reflection related to how leadership has been fostered and elicited
Evidence of consensus/problem solving processes used at faculty/team meetings
Team created School Improvement Plan
Documentation from Interview process that aligns with district administrative standards and
priorities
Community Engagement Plan
Professional discussion notes, reflections, e-mails, docs.
Report and reflections demonstrating that mission and/or vision are held central to school
discussion, decision-making, and community engagement
Book study groups (could include agenda, notes, actions taken)
List of course(s) taken or transcript w/reflection
Plans, handouts, agenda or certificate of attendance from workshops or conferences w/reflection
Copy of Wisconsin Master Educator Process License
Online portfolio
Technology resources used to enhance your knowledge or skill
PDP activities completed within the year
Leading district, school, and/or administrative team professional development (presentation
handouts)
Serving as an administrative mentor
November 2014
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