Guide to preparing camera-ready manuscripts for NELS 45*
Thuy Bui & Deniz Özyıldız
University of Massachusetts Amherst
1.
What to submit
The NELS editors will not edit your paper for content, style, or errors. This means that
what you submit to us will be the final version of your paper that will appear in the
volume. Please send your emails to nels@linguist.umass.edu
We ask for both the source file of your document and a PDF version. The source file
can be in either Microsoft Word or LATEX format. We strongly encourage the use of
LATEX. We will not accept any .odt or .rtf submissions. If you are using LATEX, please
submit all files necessary to compile your document – this includes your .bib file and
any figures. LATEX users please also be sure to use the NELS 45 .cls file we have
provided (instead of the article class).
This style sheet itself is formatted according to the submission guidelines and can be
used as a concrete representation of the formatting requirements. In addition, we have
provided both Word and LATEX source files; we encourage you to use one of these as a
template.
2.
Basic formatting information
2.1
Page limits
Invited talk:
Paper presentation
(including Special Sessions):
Alternate:
Poster:
*
20 pages
14 pages
10 pages
10 pages
We would like to acknowledge the authors of the many preceding versions of these guidelines. For
information on how to format acknowledgements see section 6 (notes).
Bui & Özyıldız
2.2
Page size and margins
Your document should be on US Letter paper (8.5x11”).1
Depending on your word processor, you may choose one of two ways to correctly
format your margins.
In Microsoft Word, please check ‘mirror margins’. Set INSIDE margins to 1.5” and
OUTSIDE margins to 1”.
(1)
Margins
Top
0.75” Bottom
1”
1.5” Outside
1”
Inside
3.
First page
On the 8th line from the top (leave seven blank lines), center the title of the article in
boldface. Leave two blank lines; on the 11th line, center the author’s name (First name
Last name). For multiple authors, use & before the final author name. Leave a single
blank line; on the 13th line center the author’s affiliation (use & if there are multiple
affiliations). Leave four blank lines; begin the main text of the article on the 18th line.
LATEX users, please use the \title, \author, and \affiliation commands in
the preamble of your document to set these values, then simply use the \maketitle
command after \begin{document} to create the header according to these guidelines.
The first page should not have anything written in the header or the footer.
4.
Subsequent pages
All pages except the first should have a header of 0.75”. In the header of the even
numbered pages, beginning with the second page, center the authors’ names in 12 pt
Times or Times New Roman. The authors’ names should not be set in italics. Singlyauthored papers should use the author’s first and last name in that order. Jointly authored
papers should include only the authors’ last names in this header, with the final two
names conjoined by the ampersand (&), not the word ‘and’.2
In the header of the odd numbered pages, center a running title of 50 characters or
less (including spaces) in 12 pt Times New Roman italics. A single blank line should
follow the text in all headers.
1
For Microsoft Word users: Please make sure to select all before setting the page size to letter and doublecheck your page count afterwards.
2 A
L TEX users can use the \markboth{TITLE}{AUTHOR} command in the header of the document
(after declaring title and author normally) to set shorter versions of both if necessary.
Guide to preparing camera-ready manuscript
4.1
Fonts
The article title, author’s name and affiliation, header information, and body of the article
(including all section headings and example sentences) should be written in 12 pt Times
or Times New Roman. Footnotes should be written in the 10 pt size Times or Times New
Roman, same as the body. Please note that we will not accept articles in which the entire
main body is smaller than 12 pt.
We strongly recommend that you use a Unicode font for phonetic and logical
symbols. If you use any unusual fonts for phonetic symbols, trees, or other special
characters, you must embed copies of these fonts in the document you send us or
provide them separately as email attachments.
The PDF file must have all fonts embedded, even common ones. Please check the
documentation of your software to ensure that all the fonts are embedded. Contact us if
you have any questions about this requirement.
4.2
Spacing and justification
All text should be single-spaced and fully justified (that is, both right and left justified).
This includes references and footnotes. Only one blank line should separate diagrams,
example sentences, and tables from the main text.
4.3
Paragraph and section formatting
If section headings are used, they should have normal sentence capitalization, not allcaps or Title Case. The section number should appear flush with the left margin and the
written text of the heading should appear 0.5” from the left margin. The section number
should be followed by a period unless it specifies both section and subsection numbers
(i.e. Section 2.4, not Section 2.4.). For subsubsections, please include the section and
subsection numbers (i.e. subsubsection 2.4.3, not just Subsubsection 3), with no trailing
period. Leave a blank line between the section heading and all subsequent text.3
The first line of the first paragraph should begin at the left margin. The first line of all
subsequent paragraphs should begin indented 0.25” from the left margin.
4.4
Page numbers
Page numbers should not be inserted. The NELS editors will assign page numbers to
each article and insert them in the preparation of the NELS volume.
3
LATEX users should avoid the use of the \paragraph{} sectioning command; please use
\subsection instead.
Bui & Özyıldız
5.
Example sentences, tables, and diagrams
Number all example sentences, tables, and diagrams in a single continuous sequence. If
you are using LATEX please use linguex.sty4 for examples. The example number
should be contained in parentheses and appear flush with the left margin. The written text
of the example should appear 0.5” from the left margin. Subexample labels should be a
letter followed by a period (.) and should appear 0.5” from the left margin with their
corresponding example starting at 0.75” from that margin. A gloss and translation should
be given for each sentence in a language other than English. In gloss lines, use hyphens () for morpheme breaks. Morpheme labels should be set in SMALL CAPS. If a morpheme
requires more than one English word as a gloss, separate the words of the gloss with a
period (.).
Leave a blank line both above and below each example. Multi-line subexamples should
be separated from each other by a half-line break (0.5 em or 50%). (Single-line
subexamples, e.g. English examples or formulae, do not need this extra space.) For
example:
(2)
Gorusu-to eigoyaku-o
tukete kudasai-ne
gloss-and English.translation-ACC put
please-ENDING.PARTICLE
‘Please give glosses and English translations.’
(3)
a. Komat-tara
itudemo
watasi-ni kiite
are.in.trouble-if at.any.time
I-DAT
ask
‘If you are having trouble, ask me at any time.’
kudasai-ne
please-ENDING PARTICLE
b. Om
du
har
problem, fråga mig när
som
if
you
have problems, ask
me
when as
‘If you are having trouble, ask me at any time.’
helst
any
Tables and diagrams should have captions. Captions should be above the table/diagram
and set in italics. For example:
(4)
4
5
Cat-proximity effects on discourse.5
http://www.ctan.org/tex-archive/macros/latex2e/contrib/linguex
http://xkcd.com/231/
Guide to preparing camera-ready manuscript
In running text, use the example number to refer to tables, rather than assigning tables a
separate numbering scheme.
6.
Notes
If notes are used, they should be footnotes and not endnotes. The first line of all footnotes
should begin indented 0.25” from the left margin. Footnotes should appear in 10 pt Times
or Times New Roman, be fully justified, and be numbered serially throughout the article.
If acknowledgements are included, please place them in a footnote labeled with an
asterisk (*) immediately following the article title.6 The first page of this guide provides
an example of how to do this. The acknowledgements footnote is the one exception to the
serial numbering of footnotes; the first footnote following the acknowledgements, rather
than the acknowledgements footnote itself, should use the number 1.
If footnotes contain example sentences, number the examples with small roman
numerals. The first example in each footnote should begin with the number (i). Aside
from this difference in numbering, example sentences should be formatted as shown in
section 5 of this guide.
7.
References
Leave one blank line after the main text of the article and on the next line center the
heading References in boldface. Leave a blank line between the heading and the written
text of the first reference. References should immediately follow one another. Do not
leave a blank line between references. A 0.25” hanging indent should be used for
references that take up more than one line. References should be given in alphabetical
order and be fully justified. For more detailed information on the format of references
consult the current Linguistic Inquiry (LI) style sheet, which is available at:
http://bit.ly/LIstyleguide
LATEX users, please use the provided linquiry2-nels.bst bibliographic style
file. Please let us know of any concerns regarding the implementation of LI style.
8.
Contact information
After the references, leave one blank line and list the names of all authors on one line
(flush with the left margin), followed by current email addresses for all authors. (See the
example at the end of this document.)
To accomplish this in Word, go to the first footnote, select “Note Options”, and then under “Custom
Mark” put in *. In LATEX, use the \thanks command within your \title function.
6
Bui & Özyıldız
References
Iyer, Jyoti, & Leland Kusmer. 2014. Guide to preparation of camera-ready manuscript:
NELS 44 style sheet. Amherst, Massachusetts: GLSA Publications, University of
Massachusetts.
McCarthy, John. 2003. OT constraints are categorical. Phonology 20:75–138.
Selkirk, Elisabeth. 1984. Phonology and syntax: The relation between sound and
structure. Cambridge, Mass.: MIT Press.
Steriade, Donca. 1987. Locality conditions and feature geometry. In Proceedings of
NELS 17, ed. J. McDonough & B. Plunkett, 595–617. Amherst: GLSA Publications,
University of Massachusetts.
Thuy Bui & Deniz Özyıldız
nels@linguist.umass.edu