B
H
S
38 Bartholdi Avenue
Butler, New Jersey 07405
(973) 492-2000
To: All Staff
From: Kevin J. Kelly
Date: September 8, 2015
Re: School Safety Procedures
Colleagues,
This packet contains all pertinent information regarding Safety Drill Procedures for the 2015-2016 school year. New Jersey State Law requires that public schools complete two safety drills per month. One drill is an evacuation drill and the other drill needs to be a security drill (lockdown, shelter-in-place, bomb threat/suspicious package). This packet contains instructions on the following School Safety
Procedures:
1.
Evacuation (Fire, Hazardous Materials)
2.
Lock-Down Procedures (Active Shooter)
3.
Shelter-in-Place
4.
Bomb Threat/Suspicious Package Response
5.
Severe Weather Procedures (Tornado Warning)
6.
Responding to Unannounced Threats (Intruder and/or Utility Failure)
7.
Missing Student Procedures (On and Off Campus)
8.
Unresponsive Victim (Janet’s Law—AED Team)
**NOTE-IN THE EVENT OF A STUDENT OR STAFF MEDICAL EMERGENCY
CALL 911 IMMEDIATELY , FOLLOWED BY AN IMMEDIATE CALL TO THE
BUILDING ADMINISTRATOR AND SCHOOL NURSE. (MR. WALL EXT. 204 OR
201) (MR. KELLY EXT. 206 OR 203) (MRS. MONSKO EXT. 281)
***This packet will be kept in all rooms in the middle teacher’s desk drawer. Please print out in Realtime class rosters with pictures and attach to this packet by room to ensure accurate attendance.
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EVACUATION PROCEDURES
Always respond to a fire alarm or verbal command by the incident commander (principal and/or designee) to evacuate the building.
Procedure:
1.
Give your students directions on evacuation route based upon directions in your classroom. (Please review this route with students in your classes on the first day of school).
2.
Please take student attendance list with you at all times when evacuation is needed.
3.
Upon reaching your designated evacuation area, please take attendance to ensure all students are accounted for.
4.
Students are not to be released for any reason unless directed to by the Incident
Commander.
5.
IF STUDENTS WILL NOT BE RETURNING TO THE SCHOOL
BUILDING, THEN THE DESIGNATED MEETING AREA FOR RELEASE
TO PARENT/GUARDIAN ARE:

ON SCHOOL GROUNDS- SMITH FIELD (BEHIND FACULTY
PARKING LOT).

OFF SCHOOL GROUNDS- RICHARD BUTLER SCHOOL PARKING
LOT
OTHER:

School Nurse will bring all student medications. Contact Nurse with your location, if your student is in need of medication.

Paraprofessionals will remain with assigned students and/or assigned classes at all times.

Please tend to emotionally and/or medically fragile students and seek help when necessary.

Cease all cell phone use.
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Lock-Down Procedures
When there is an immediate threat of violence in or immediately around the school, the incident commander will announce for the school to LOCK-DOWN. If possible, the incident commander will indicate if the threat is internal (inside the building) or external (outside the building).
Procedures to follow in the event of a lockdown:
1.
Immediately:

Lock your classroom door.

Close and lock all windows and turn blinds so no one can see into the room.

Turn off lights.

Clear all desk tops/student belongings from visibility .
2.
Get all students/staff to sit on the floor away from doors and windows. Remain quiet and calm.
3.
If gun shots are heard, all students and staff are to lie on the floor.
4.
Take attendance. Communicate missing or extra students to the Incident Commander as soon as possible.
5.
Ignore all bells and alarms. Respond only to the Incident Commander’s instructions.
6.
DO NOT

Allow students to use cell phones.

Call Office or Administrators cell phones unless providing vital information on incident or student medical emergency.
7.
Resume normal activities when a POLICE OFFICER with credentials and a KEY unlocks your door and instructs you to resume normal activities.
8.
Release extra students/move students only when a police officer commands you to do so.
Other:

Library -Lockdown will take place in Library Classroom and/or Nurses Office.

Cafeteria -Lockdown will take place in back of kitchen.

Gymnasium -Lockdown will take place in the locker rooms.

Outside Gym Class -Remain at the Richard Butler School and/or Smith Field.

Auditorium -Lockdown will be on the stage with curtains closed.
**Buses in route to school will be redirected to Richard Butler School until incident is deemed safe by law enforcement.
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1.
What happens to students and/or staff members
and/or are
?
Procedure: Students should
or if stuck in the hallway
and remain there until the drill and/or emergency is complete.
2.
What happens to the students and/or staff members who are
and
?
Procedure- If it is an
, students and/or staff should
and
down to the
for safety.
If
-students should report under the
and remain there quietly until the drill is complete.
For
, during a drill or emergency, the classes should
from the building until the drill is complete or the emergency is cleared by the police department
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Shelter-in-Place
Shelter-in-Place will be called when the threat is external (outside the building) and the safest place is deemed to be inside the school building.
Procedure when Shelter-in-Place is called:
1.
Immediately:

Lock classroom door and bring students passing in the hallway into your classroom.

Close and lock all windows.

Keep students/staff away from windows and doors.
2.
Take Attendance:

Provide information on missing students or extra students to the building administrator as soon as possible.
3.
DO NOT let anyone LEAVE the classroom until building administrator signals/announces the shelter-in-place is over.
4.
Continue Teaching/Normal Classroom Activities if possible.
5.
Resume all normal classroom activities upon building administrators command.
Other:
If needed, building administration with assistance from police department will move certain classes to safe locations. Please wait on command.
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Bomb Threat/Suspicious Package Response
(Use when a device is found or threat of a device is made)
The three most likely methods of receiving bomb threat information is:

Telephone call

Letter or e-mail/text message

Delivered package
IN THE EVENT OF A BOMB THREAT/SUSPICIOUS PACKAGE:
DO NOT:

USE CELL PHONE OR A RADIO/WALKIE-TALKIE. (use of devices may detonate a bomb).
Bomb Threat/Suspicious Package Procedures:
1.
Incident Commander will announce a Bomb Threat over the intercom and provide instructions to either:

EVACUATE THE BUILDING.

LOCK-DOWN OR SHELTER-IN-PLACE
2.
After receiving instructions, please remain calm and take attendance. Keep a class list in case you need to evacuate.
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3.
When receiving a Bomb Threat phone call, use Bomb Threat Information Form on next page if available or use pen and paper to record exact information from caller. (Transfer to Bomb Threat Information Form at a later time and turn into administration).
4.
Signal a person in the room to come close and listen to the caller with you. Keep the caller talking as long as possible.
5.
Notify the building administrator or his designee as soon as the caller hangs up.
The building administrator shall contact 911 and the Superintendent of Schools.
6.
If you notice a suspicious package or hear a suspicious noise. Relocate your students immediately to a safe area, close and lock door if possible. Contact building administration immediately. The building administration will contact
911 and the superintendent of schools.
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Exact words of caller when you answered the phone:
Questions for Caller
When is the bomb going to explode?
Where is the bomb going to explode?
What does the bomb look like?
What kind of bomb is it?
What will cause the bomb to explode?
Did you or someone else place the bomb?
Why are you bombing our school?
What is your name?
What is your address?
What do you believe the caller’s
Sex is?
Age is?
What best describes the caller’s voice:
□
Calm
□
Nasal
□
Soft
□
Angry
□
Stutter
□
Loud
□
Excited
□
Lisp
□
Slow
□
Rasp
□
Crying
□
Laughter
□
Rapid
□
Deep
□
Accent
□
Slurred
□
Disguised
□
Clearing throat
□
Whispering
□
Deep breathing
Check if you heard any background sounds:
□
Street noises
□
Factory/machine
□
Voices
□
Animals
□
PA system
□
Music
□
Long distance
□
Office machinery
□
Children
□
Other – explain:
Did the caller sound like it was a taped message?
□
YES
□
NO
Or the caller was reading the message?
□
YES
□
NO
Did the caller use foul language?
□
YES
□
NO
Call received on:
( ) -
Call received from:
( ) -
Time of call:
□
AM
□
PM Date of call:
/ /2015-16
Your name:
Today’s Date: / /2015-16
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Tornado Warning Procedures
1.
We will immediately move to a Shelter in Place via PA announcement
2.
We will move to the following “Secure Areas” areas upon the PA Announcement
(one announcement) : a) Main Building

Third Floor rooms 302, 304, 306, 307, and 308 will move to the 1 st floor
Guidance Hallway.

Third Floor Rooms 309, 310, 311, 312, 313, 314 will move to the 1 st floor
Guidance Hallway.

Second Floor Rooms (Main Office), 202 (Attendance Office),204, 208,
210, 212, 209B, 211A, 211, 212, 213, and 214 will move into the hallway beginning at Principal’s Office door into the World Language Hallway.

First Floor Rooms 104, 106, 107, 108, and 109 will move students into the
Science Wing Hallway.

Auditorium will move into the World Language Hallway. b) Arts

Second Floor Rooms 328, 333, 335, 337, 340, 338, 336, and 332 will move students to the Cafeteria Hallway.

If during a lunch period-students in cafeteria will be moved into PE locker rooms for Boys and Girls.

Students in Room 229 and the Library should move into the hallway outside the Cafeteria as well.

Students in the Gymnasium will move into PE locker rooms for Boys and Girls. c) Annex

Rooms 10, 11, 12, and 13 should move students into the interior hallway of the building.

BOE Offices should move into the interior hallway of the Annex with
Rooms 10, 11, 12, and 13.
3.
We will remain in the Shelter in Place lockdown until it is deemed safe. Students are to remain quiet in the hallways until given further instructions. An announcement will be made via the PA system to end the Shelter in Place lockdown. If the PA system is not working properly, Police and/or Administration will alert staff and students when the Shelter in Place is over and deemed safe to resume regular activities.
Revised: 3/19/14
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Responding To a Threatening Intruder in Your Classroom

Keep students together and calm.

Do not threaten the intruder. Ask calmly if they will put down their weapon, if intruder is armed. Let the intruder know that you and the students are harmless.

Listen carefully to the intruder, ask simple questions if need be. Do not argue with the intruder.

Do not make quick movements, loud noises or other actions which may cause intruder to feel insecure and trigger violence. Keep hands in front of you.

Do not anger the intruder by making promises you will not be able to keep.

Occasionally ask if the students may be released.

Do not underestimate the seriousness of the situation or the ability of the intruder to injure or kill.

When known emergency responders arrive, do exactly what you are instructed to do. Do not think you have a better idea or escape plan.
If you find a problem with sewer, electrical, gas, water, heat or air conditioning …

Notify the building administrator immediately.

The building administrator will contact 911 or resource needed to deal with the problem.

The building administrator will decide on evacuation, shelter in place or remain in normal mode.

The building administrator will contact head custodian and supervisor of building and grounds.

The building administrator will contact superintendent of schools.
If you have a problem with the elevator, while on the elevator…

Remain calm, statistics show most are freed in a matter of minutes

Push the emergency alert button

Use the emergency phone

If needed – call out loudly until you receive a response

Make loud banging noises until you receive a response
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When a staff member reports a student missing from school property during the school day a referral shall be made directly to the building administrator.

A verbal report to the Principal

Principal will determine that student is not in class and not in school building/buildings (call class teacher/s, announcement on PA system for student to report to main office)

Principal will contact Superintendent of Schools

Principal will contact Parent

Principal will contact Police
When a student is missing from a school sponsored, off campus activity the staff member who organized the trip takes the responsibility of ensuring appropriate emergency procedures.

At least one chaperon remains with the other students and takes attendance.

One chaperone/staff member notifies security of venue and the police of the city the activity is being held. Law enforcement will determine if an Amber
Alert is warranted.
 Be prepared to tell police the student’s name, age, gender, description of child and clothing worn.

Staff member who organized the trip notifies their building administrator.

The building administrator will notify the Superintendent of Schools.
 The building administrator will notify the student’s parents.

If the child is still missing at the conclusion of the trip; one chaperone who is a staff member remains on activity site.

The staff member who organized the trip returns to the school with the other
 students and remains at school until all other students are returned to parents.
The staff member who organized the trip will meet with building principal.
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EMERGENCY RESPONSE TEAM
Notification Sequence of Events
Classroom Teacher Responsibilities :
Provide the Main Office with the following information:
1.
Is the victim RESPONSIVE or UNRESPONSIVE
2.
Exact location of incident (Room Number)
3.
Full Name of victim
Instruct students to walk to the nearest classroom with supervision.
Main Office Responsibilities:
1.
Dispatch the AED Team by PA announcement
2.
Initiate a Shelter in Place by PA announcement
3.
Call 911 from land line –
4.
Inform 911 operator that victim is RESPONSIVE or UNRESPONSIVE
5.
Log book should be filled out with all pertinent information
AED Team Member Responsibilities (upon being dispatched by PA announcement)
1.
Instruct your class, if needed, to walk to the nearest classroom with supervision.
2.
Dispatch to the location of the emergency.
3.
Take an AED from a location in route.
PHYSICAL EDUCATION TEACHERS:
If the emergency is taking place outside near Richard Butler School, use the following contact information to initiate response through the middle school.
1.
Mrs. Susan Lee and Mr. Jaime Manco will be notified. They will put their emergency response team in place.
Contact information: Main Office - (973) 492-2079
James Manco – (973 ) 492-2079 X 204
Susan Lee – (973) 492-2079 X 203
PA ANNOUNCEMENT IF VICTIM IS UNRESPONSIVE
ATTENTION ALL STUDENTS FACULTY AND STAFF.
THERE IS AN AED TEAM MEETING AT THIS TIME IN ROOM ___. (3X)
AT THIS TIME WE WILL SHELTER IN PLACE.
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