Overlee Community Association
Board of Directors Meeting Minutes
11/10/15
In attendance: Bob Neuman, Maureen McManus, Kate Bowers, Hunt Allard, Andrea Furrow,
Megan McMorrow, Nico Vroom, Grant Yoder, John Cocker, Mike Maleski, Cathy VenturaMerkel
Greg York - for Manager’s report
Agenda, Minutes & Executive Committee - Bob Neuman
 Board Nominating Committee - Five Board positions will be open in February (Dunia
Pasternak, Megan McMorrow, Grant Yoder, Mike Maleski and Hunt Allard). While many
of these current Board members may seek another term, at least one or two positions
will be open. Bob Neuman will send an email to members seeking possible nominees.
Mary Bohan has agreed to chair the Nominating Committee.
 The minutes from the 10/13/15 board meeting were approved with changes.
Membership Committee - Maureen McManus
 For clarity based on recent membership request, the family transfer policy will be revised
to include: In the case of a family transfer, the geographic restriction on membership
does not apply.
Finance Committee Report - Maureen McManus
 The budget for pool operations shows that we are in good financial shape.
 Some operations expenses, such as swim and dive team, need to be better controlled to
cover debt services.
 The Board needs to decide how much of the capital budget to save vs. spend. Bob,
Maureen, Mike and Matt will meet to discuss scenarios and options as the 2017 budget
is prepared.
Facilities and Amenities Report – Mike Maleski and Bob Neuman
 Work with the contractor on resurfacing of the lap pool deck continues.
 Drainage issues are being addressed and will be completed in spring 2016.
 Mike will get estimates for electronic door locks for the clubhouse.
 AquaBlue International will provide estimates and sketches for a slide.
 A contractor has been contacted for estimates for lights for the volleyball court. A
recommendation will be presented to the Board prior to the membership meeting.
Operations Report - Bob Neuman and John Cocker
 Other Pool Presidents will share wage information with Bob.
 Staff bonuses and reimbursements will be paid this week. Next year, Maureen will
provide all of the payroll, reimbursement and employment information for Board review
and approval based on current policies.
 Mike will help Mary get all employee information and forms in appropriate places on the
website, including the Employee Portal,
Activities Updates
Clubhouse
 Megan received a request for a new boot camp class.
 Board approved going ahead with it.
Swim Team
 Possible calendar conflicts were discussed and resolved.
Dive
 All coaches are coming back.
 In 2016, the team plans to do more fundraising.
 Dive team will offer dive lessons to members.
Synchro
 Mike continues to work on practice schedules for 2016.
 Participation in synchro in 2016 and beyond will be limited to Overlee members (nonmembers from previous years will be grandfathered in).
 Synchro practices in 2016 will be on Wednesday nights from 7:45 - 9:00 and Sundays
from 9:00 - 10:30 am. Other possible times will require further discussion to avoid
calendar conflicts.
2016 Scheduling
 Draft calendar was distributed for review.
New Business – Bob Neuman
 Formation of 60th Anniversary Committee - Megan has agreed to lead a committee for a
2017 celebration. John Cocker, Nico Vroom and Andrea Furrow volunteered to help.
 Formation of long term Bathhouse renovations - Bob continues to gather names of
volunteers for this committee.
Meeting Reminders & Adjourn
 Next Board Meeting is Tuesday, December 8, 2015.
 Other meeting dates of note:
o January 12, 2106 Board Meeting – Budget Final Approval and Member Meeting
Preparation
o February 9, 2016 Board Meeting – Member Meeting Prep
o February 17, 2016 General Membership Meeting – Budget Approval, Board
Elections and Other Business
 The meeting adjourned at 9:05 pm.