COMMITTEE PROPOSAL
Overview
The Proposal is to have a four level committee structure consisting of the core committees,
subcommittees, and workgroups plus an oversight chair. Additionally, there will be three CSDA business
committees, CSDA Financial, CSDA Bylaws, and CSDA Annual Director’s Meeting.
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Oversight Chair: There would be three oversight chairs; Program and Policy, Education and
Training, and Program Administration. They would oversee the committees as indicated in the
flowchart.
Core Committees: These committees are intended as standing, long-term committees. These
committees will consist of Legal Practices Committee, Emerging Issues Committee, Program,
Policy and Regulations, Training, Information Technology Committee, Finance, Audit,
Publications, and Annual Conference.
Subcommittees: Subcommittees are committees with limited subject area overseen by a Core
Committee. They may be standing or of a limited duration. The list of the proposed
subcommittees, with their core committee is listed in the flowchart below.
Workgroups: Workgroups are ad hoc committees that report to a subcommittee or committee.
They are intended to be short-term, as needed for a narrow, specific topic.
Oversight Chairs
These three positions are appointed by the Board President for a term of one year. The appointments
will take place one month after the executive staff is elected on the board. The position must be held by
a member of the board. The chairs will work directly with the Vice President of the board. Each chair will
be responsible to their core committee chairs for one year. They will report to the board monthly on
significant issues, work product and budget requests or issues. Additional duties are still to be
determined.
Core Committees
These long-term, standing committees will have a chair, elected by the members of the committee. The
chair must be a director or assistant director. In the case of LPC, the chair must also be an attorney. The
chair will have a term of three years. The chair may be reelected by the committee for additional terms.
Subcommittees
Subcommittees are committees with a focused, limited subject area. A subcommittee is created by the
core committee chair. Subcommittees may be for a limited time or purpose or be long standing. The
core committee chair is responsible for dissolution of the subcommittee when appropriate.
Workgroups
Workgroups are ad hoc committees that report to a subcommittee or committee. They are formed and
disbanded by the subcommittee or committee. Members may, but are not required to be, a member of
the committee or subcommittee. Generally, they are short-lived, as needed for a specific topic. Each
workgroup must have a lead that reports to the appropriate subcommittee or committee chair.
Proposed rules for committees, subcommittees, and workgroups
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New core committees must be approved by the CSDA Board of Directors.
The CSDA Board of Directors must approve the committee charters.
Core committee chair elections will be staggered so 1/3 of the committee chairs elections are
held each year one month after the board elections (see proposed schedule).
The CSDA Board Vice President shall meet with new oversight and core committee chairs for
orientation after new elections for orientation.
Committee members must adhere to the CSDA Rules of Conduct (TBD).
Any CSDA budget requests must be submitted by the core committee chair.
Size of the committee will be determined by the core committee and spelled out in the
committee charter.
Committees shall strive for a representation of different size and geographical locations.
Directors can attend any committee meeting with a courtesy call to the committee or
subcommittee chair.
A person can only chair one committee or subcommittee at a time; however they can be
members of multiple committees, subcommittees, and workgroups.
Each group is responsible for minute taking. The committee oversight chair is responsible for
reviewing the minutes for correct and appropriate content.
Committee seats are held by the individual at the discretion of their LCSA director. Transfer from
one county to another does not affect membership. Approval of new director is needed.
Committees shall recruit for vacancies on a committee.
In the event a committee chair vacates before their term limit, the committee shall elect a new
chair to serve for the remainder of the term.
Members of committees represent the counties as a whole. Local only issues should not be
addressed by committees.
Proposals for Dissolution
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Appellate and Appellate advisory Committee; this work will be conducted as part of LPC.
Video Committee; each committee/subcommittee or workgroup will be responsible for working
with CSDA on video productions.
Tribal; this will become a DCSS sponsored group as needed only.
Fiscal Officer’s Forum; this will become a DCSS sponsored group only.
DCSS Legislative Committee; this will become a DCSS sponsored group only.
Research Committee is to be folded into the Emerging Issues Committee.
Miscellaneous
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Committee chairs to help flesh out the structure and formalize the overall structure
Committee chairs to determine Rules of Conduct
Committee chair orientation
Charter template
Minutes template
Oversight and core committee chairs will be listed in the CSDA Directory
CSDA to provide web posting training for all committees