CSDA Board of Directors Meeting
May 5, 2014
Meeting Minutes
Name
David Kilgore
Matt Brega
Baljit Atwal (absent)
David Oppenheim
Jamie Murray
Dawn Mayer
Terry Hardy-Porter
Janet Nottley
Laura Roth (Absent)
Vic Rea
Sharon Wardale-Trejo
I.
County
Los Angeles County CSSD
Alameda County DCSS
Stanislaus County DCSS
CSDA
Santa Cruz/San Benito Regional DCSS
Glenn County DCSS
Sacramento DCSS
Napa County DCSS
El Dorado County DCSS
San Bernardino County DCSS
Merced County DCSS
Action Items:
a. Approval of April Board Minutes – The Board reviewed the April Board
Minutes. Motion made to approve minutes by Matt Brega; seconded by
Sharon W-T;
Motion: Approve the CSDA April 2014 Board Minutes
Action: Unanimously approved
II.
Informational
a. Conference Overview (Jamie Murray & Lisa Bispham)
 727 attendees; 36 exhibitors; 20 individual exhibitors; 64 volunteers;
 $43,500 exhibitor contributions;
 Exhibitor Appreciation May 5, 2014 at 5:00 pm. Close at 6:00 pm and
re-open at 6:30 pm for Welcome Reception with food bar.
 47 baskets received – a new record
Conference budget revenues have exceeded expenditures, estimating
$20,000. About $18,000 in profit so far. Budget conferences to break
even. Plenary Session II – Kathy Hrepich will not be attending. Dave O.
received word from Michael Wilkening, Deputy Director from HHS,
that she won’t be attending and he will speak instead.
 Jamie Murray – No additional information
b. Treasurer’s Report (Dawn Mayer)
For the nine months ended March 31, 2014, CSDA unrestricted net
assets increased by $67,570 as compared to an annual budget deficit
of $8,315. Unrestricted net assets at March 31, 2014, are $523,903 of
which $20,959 is designated for CSDA scholarships, $106,944 is
undesignated and $396,000 is unrestricted but is designated as
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Meeting Minutes
CSDA’s minimum net asset requirement approximating five (5)
months of CSDA’s FY 13/14 expense budget.
For the nine months ended March 31, 2014, general operations
generated net income of $61,952 as compared to annual budget net
income of $20,619 (300.5% of budget)
Publication and videos generated net income of $5,971 as compared
to annual budgeted net income of $3,296 (181.2% of budget)
For the nine months ended March 31, 2014, training activity incurred
a deficit of $354 as compared to an annual budgeted deficit of $32,230
(1.1% of budget).
c. Review of CSDA Draft 2014-15 Budget (Dawn Mayer and David
Oppenheim)
The 2014-15 CSDA Draft Budget includes total revenues of $978,592
consisting mainly of membership dues, revenue from training
assessment and anticipated registration fees for conferences in the
fiscal year. The draft budget includes anticipated Expenditures of
$986,829, nearly half of which ($453,007) are personnel related
expenses, resulting in a small projected deficit of $8,237. The draft
budget projects Unrestricted Net Assets at the end of the budget year
to be $439,867. That figure is $28,688 greater than the five month
operating reserve requirement, which for FY 2014-15 is $411,179.
Budget Assumptions:
 Base dues at the same level as 2013-14 dues level
 Training assessment rate (16.05 per LCSA FTE) at the same
level as 2013-14
 Budget maintains five month operating reserve as prescribed
by the Board
 Budget predicated on three (3) full-time and one (1) part-time
CSDA employees
o Note: Part-time position – originally planned to be an
non-benefited position, but federal law requires they be
eligible for benefits
 Retirement contribution divided into two tiers based upon date
of hire
o Tier 1 – Employees hired prior to June 30, 2012 = 25%
Employer Contribution
o Tier II – Employees hired after June 30, 2012 = 15%
Employer Contribution
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Meeting Minutes

Budget has been developed with the assumption of a CSDA
funded Policy Symposium.
Conclusion: Overall, the association finances are in excellent
condition. At current expenditure levels, CSDA dues are sufficient to
cover nearly all operating expenses. The draft budget maintains the
five month operating reserve and continues to have a small amount of
funds available for contingencies above the required reserve
requirement.
Action: Adoption of Budget Unanimously Approved
d. Policy Symposium Update (Sharon Wardale Trejo and David
Oppenheim)
Moving forward with the 2015 Policy Symposium, CSDA reached out to
the County Welfare Director’s Association (CWDA) to determine if they
would be interested in partnering. CSDA has received word that CWDA
will co-sponsor.
Emerging Issues Committee chair, Sharon W-T, will lead liaison
activities with CWDA and form a joint planning committee. The
planning committee will be tasked with agreeing on logistics, cost,
developing conference theme, identifying topics and securing speakers.
CSDA has begun preliminary discussions with the Sheraton Grand Hotel
in Sacramento for venue availability. Sheraton tentatively reserved
March 4, 2015, and was going to hold the space for final confirmation
until second week of May. The space is no longer available as of May 4,
2014.
CWDA recommends March 4th or March 11th as potential days for
symposium as Association membership will be in the area for financial
meetings on March 5th and March 12th. Selecting recommended dates
will increase potential CWDA membership attendance.
Action: Request the Board to provide CSDA Executive Director the
authority to negotiate and sign a contract to finalize the date and venue
for the 2015 Policy Symposium.
Motion: Motion to approve action made by Vic Rea and seconded by
Matt Brega.
Action: Unanimously approved
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e. Board Liaison Updates
i. Program and Policy (Vic Rea) Emerging Issues: Finalized new
charter; collaborating with PP&R and LPC via monthly conference
calls to discuss shared issues and determine which committee best
suited to address. Committee membership, all former members with
exception of Iliana Rodriguez, have agreed to stay on. Will be seeking
additional members to get committee up to about 15-18 members.
PP&R: State developed a new committee for reviewing and developing
potential legislation/regulations. Rolled out process at last state/PPR
meeting. FCC automated dialer issue was discussed, but no definitive
answer. Some discussion regarding recent State civil rights training,
how unclear it was. State looking to streamline RFC process. Estimate
a 60% reduction in referrals. LPC: Having Managing Attorney/LPC
meeting today. Will be drafting an e-communication regarding FCC
issue.
ii. Education and Training (Matt Brega) Training – Looking for
trainings that are already developed by local agencies to package for
statewide use. David Oppenheim communicated with Tamara Thomas
regarding the recent disaster recovery training will be developed and
provided via webinar for LCSAs. ISO/FTI training via webinar to
include federal perspective was recommended to Tamara T. as well.
Education – John Vartanian taking over Julie Paik’s role. He is
communicating with the Committee and Sub-Committee Leads to
make sure their objectives and goals are identified. He will report out
at the next membership meeting. Julie P. continues to work on the
Face of Child Support to identify the best format to meet the needs of
membership. The second survey results had almost identical feedback
as the first survey.
iii. Program Administration (Sharon W-T) IT Committee – Frank
Shipley Event Manager & CSDA Website Redesign - met with CSDA
staff to set project goals and timeframes. Aggressive schedule, hoping
to have project completed by early June. Realizing this will likely slip
due to conference responsibilities on staffing resources. Resource
Library – Met with CADCSS staff on April 7th. Provided state with
proposal on how they can incorporate the resource library in revision
to policy letter “Use of Automation with DCSS Provided Systems” so
project can move forward sooner versus later. Proposal includes using
existing local automation as the first phase of resources loaded. State
would review applications and documentation for completeness, not
to confirm or deny the use of existing automation. Waiting for State
feedback. Financial Committee – Committee membership, new
members have been invited to attend a meeting on June 13, 2014. In
the process of building a financial/budget information library to be
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Meeting Minutes
maintained on the CSDA Financial Committee page. April 2, 2014,
CADCSS sent out an updated version of the Prior Approval
Justification form, requesting committee members review before next
meeting. Mid-Year Redistribution of Allocation monies – Terri will be
querying committee members on whether or not their counties were
able to use their entire allocation and for those receiving, what
projects will they be applying it to. Note – several counties have
received word that CADCSS was unable to reallocate the money by the
May advance. To adjust, they are reducing the CS356 by the full
amount, versus breaking it out over two quarters. This reduction will
be accounted for during the reconciliation process in the third quarter
claims.
Meeting adjourned.
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