INFORMATION TECHNOLOGY COMMITTEE
10:00 AM – 11:00 AM

Friday, April 19, 2013

SM-222
Minutes
Present:
Patrick Chan, Chris Craig, Randy Morgan, Rickelle Syrdahl, Sarah Phinney,
Rosemary Viotto, Lorie Barker, and Virginia Gurrola
I.
Call to Order
The meeting was called to order by Rickelle Syrdahl at 10:05 am.
II.
Adoption of Agenda
The agenda was approved with one addition by consensus of the
committee.
III.
Approval of Minutes
The minutes from the October 19, 2012 meeting were approved with
corrections.
IV.
Informational Items
a. Website Redesign Update
Faculty or student websites have been moved to new server. A lot of
information will be linked to the home page and the main pull down
menu will be at the top on all pages. Estimating it will be done before
next term to go to live.
b. IT Scheduled Downtime for Next Year
July 14 2013, August 4, 2013, September 8, 2013, October 6 2013,
November 3, 2013, January 5, 2014, February 9, 2014, March 2, 2014,
April 6, 2014. Let them know if any problems with these dates.
c. Degree Works Update
Finalizing trials, accuracy is good, just a few final items need to be
finished and should start doing some workshops for faculty training,
student marketing etc. Also, A&R is working toward going to an online
transcript request service through Credentials Inc.
INFORMATION TECHNOLOGY COMMITTEE
10:00 AM – 11:00 AM
V.

Friday, April 19, 2013

SM-222
Discussion Items
a. Distance Ed Response to Accreditation
Must create a plan for improving success and retention rates within our
online programs. Distance education committee came up with
several ideas: 1) creating a space for student mentoring/tutoring for
technical issues of online environment. 2) use an online assessment
tool called Smarter Measure which helps gauge whether a student is
prepared or not to take and be successful in an online class. This can
provide the instructor with an opportunity to discuss with a student how
prepared they are for an online class.
b. IT Plan Status
Almost everything from the old IT Plan is on the Inside PC page and
starting next semester we will work through the new items that need to
be added.
c. End-of-Year IT Committee Report
Discussion of what the committee goals and accomplishments are for
the end of the year committee report. Goals are to address
technology issues on campus and work on IT Plan Update.
Accomplishments are addressed issues with classroom technology,
printer issues, student issues with technology (including wireless
problems in the cafeteria, email, G drive), proofread components of IT
Plan, make recommendations on IT request items for program review,
discussed software changes, proofread Accreditation Standard 3C.
d. Replacement for Patrick Chan
The Committee went over the IT Sub-Committee Membership and
updated it. Consensus was that the committee still needed an
Information Systems representative. Jim Carson agreed to take over
for Patrick in that role.
VI.
Adjournment
The meeting adjourned at 10:55.