Sherbrooke Community School – An Innovative Government School
SCS 10: 01 Emergency Management Plan
Version: 5
January 2013
Approved: Anne Broadribb (Principal)
Emergency Management Plan
Sherbrooke Community School
311 Mount Dandenong Tourist Road
Sassafras 3787
Phone 9755 2007
Fax
9755 2126
Signature of Principal
_________________________________
Date: 04th February 2014
Review Date One: June 2014
Review Date Two: September 2014
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This document is uncontrolled when printed
Sherbrooke Community School – An Innovative Government School
SCS 10: 01 Emergency Management Plan
Version: 5
January 2013
Approved: Anne Broadribb (Principal)
Contents
Page Number
Incident Management Team
3
IMT members and tasks
4
Schools communication tree
5
Emergency numbers
6
Emergency numbers for school personnel
7
Useful resources and contacts
7
Students and staff with special needs list
8
Evacuation plan and checklist
8
Evacuation checklist - Before
9
Risk Management
9
Risk Assessment
10
Priority Risks Schedule
10
Evacuation Sequence – During
11
Evacuation checklist - After
12
Relocation Plan and Checklists
12
Important School Locations checklist for relocation
13
Lockdown procedures checklist
14
Actions after lockdown
15
Emergency Lit Checklist
16
Emergency services call sheet
17
Post Emergency Record
17- 19
Offsite Evacuation
20
Onsite Evacuation (1)
21
Onsite Evacuation (2)
22
Emergency Evacuation Procedure Practice Schedule
23
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Sherbrooke Community School – An Innovative Government School
SCS 10: 01 Emergency Management Plan
Version: 5
January 2013
Approved: Anne Broadribb (Principal)
Incident Management Team
Incident Controller
Sue Holmes/ Dot Koopman/
Gail Walker
Acting Principal/ front office
manager/ business manager
Safety Officer
Sue Holmes/Gail Walker
Acting Principal/ Business
Manager
Fire Warden
Student Management 10 -12
Luc Menolascina/ Rod Price
Joel Cordwell/Nick Burke
Student Management P- 6
Andrew Holden /Lara Wilson
Livestock Management
Student Management 7 - 9
Denise Dempsey
Jacqui Wiltshire/Simone Adams
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Sherbrooke Community School – An Innovative Government School
SCS 10: 01 Emergency Management Plan
Version: 5
January 2013
Approved: Anne Broadribb (Principal)
IMT Members and Tasks
Role
Responsibilities
Incident Commander
In charge of overall
management of emergency
situation
Communications Officer
Name of staff member
& mobile number
Backup person
Sue Holmes
Dot Koopman
0417 321 898
Safety Officer
Ensures all actions
conducted with student
safety focus. Supervises
evacuation and ensures
adherence to ICS. Maintains
contact with Incident
Commander and emergency
services.
Operations Officer
Response and group
management for all students
and staff onsite
Student Management P-6
Student care/ensuring
adherence to school
protocols, procedures
Student care/ensuring
adherence to school
protocols, procedures
Jacqui Wiltshire
Simone Adams
Student Management 7 - 9
Student Management 1012
Student care/ensuring
adherence to school
protocols, procedures
Joel Cordwell
Luciano Menolascina
Preparation and
management of all livestock
onsite
Denise Dempsey
Ed Seeto
Livestock Control
Dot Koopman
Sue Holmes
0417 321 898
Luc Menolascina
Rod Price
Lara Wilson
Andrew Holden
If any staff on this list are away the backup person in the area will take responsibility
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Sherbrooke Community School – An Innovative Government School
SCS 10: 01 Emergency Management Plan
Version: 5
January 2013
Approved: Anne Broadribb (Principal)
Schools communication tree
Sherbrooke Community School
Acting Principal
Sue Holmes
0417 321 898
Tony Brooks
Jacqui Wiltshire
School Council President
0431 207 768
Emergency Management
Services Unit (ESMU)
9589 6266
Staff on excursions/camps notified
FACILITY PROFILE SUMMARY
Name of Facility:
Hours of Operation:
SHERBROOKE COMMUNITY SCHOOL
9.AM – 3.10PM
Facility Address:
Numbers
311 Mount Dandenong Tourist Road
Children: 130
Sassfras 3787
Children with disabilities: 0
Facility Phone: 03 9755 2007
Staff: 31 (inc sessional/part time)
Facility Fax: 03 9755 2126
Portables: 7
Classrooms: 8
Hazard: Science lab 1
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Sherbrooke Community School – An Innovative Government School
SCS 10: 01 Emergency Management Plan
Version: 5
January 2013
Approved: Anne Broadribb (Principal)
Emergency numbers sheet
Group
Phone Number
Life-threatening or time
critical emergency
000
Non-life threatening incident
000
000
Police
Belgrave 9754 6677
Ambulance
000
Fire Services Authority
MFB/CFA
000
State Emergency Service
9684 6659
Hospital(s)
William Angliss 9758 0536
Gas
1800 808 526 (Origin)
Electricity
8633 6823 (Power Direct )
Water Corporation
132 262 (Yarra Valley Water)
Department of Human
Services (Regional Office)
1300 650 172
Department of Human
Services- Child Protection
(Regional Office)
131 278
Shire of Yarra Ranges
Lilydale 1300 368 333
EPA
1800 444 051
DEECD Regional Office
(EMR) Regional Director
9881 0200
Boronia
9760 6600
Monbulk
9756 6266
Olinda
9754 6677
Knox
9881 7000
Ferny Creek CFA 9755 1078
Healesville 5965 3501
Regional Network Leader
Emergency Management
Services Unit (EMSU)
9589 6266
DEECD Media Unit
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Sherbrooke Community School – An Innovative Government School
SCS 10: 01 Emergency Management Plan
Version: 5
January 2013
Approved: Anne Broadribb (Principal)
Emergency numbers for school personnel
Role
Name
Acting
Principal
Sue Holmes
Phone No.
(Daytime)
9755 2007
Assistant
Principal
Coordinator
Phone No.
(Mobile)
Phone No.
( After Hours)
0417 321 898
0417 321 898
0419356843
0419356843
9755 2007
Joel Cordwell
9755 2007
Jacqui Wiltshire
9755 2007
10-12
Coordinator
7-9
P- 6
Andrew Holden
Lara Wilson
Fire Warden
97552007
9755 2007
School
Council
President
Tony Brooks
0419356843
Volunteers
Dot Koopman
9755 2007
Useful resources and contacts
Resource/Agency
Website
Phone Number
Country Fire Authority
www.cfa.vic.gov.au
Region 13 (Yarra) 8739 1300
State Emergency Service
www.ses.vic.gov.au
132 500
Bushfire Information Line
www.cfa.vic.gov.au/incidents/vbi
l.htm
1800 240 667
Crime Stoppers
www.crimestoppers.com.au/cs/h
ome.jsp
1800 333 000
John Schauble (CFA Fire
Captain)
0415 939 459
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Sherbrooke Community School – An Innovative Government School
SCS 10: 01 Emergency Management Plan
Version: 5
January 2013
Approved: Anne Broadribb (Principal)
Students and staff with special needs list
Child Staff Name
First name
Last Name
Simone
Adams
Assistance Needed
During an
Emergency /
Evacuation
Room /
Condition
Area
Allergy/ Anaphylaxis None
Who Will be
responsible?
Sue Holmes
Evacuation plan and checklist
Recommended Steps for Evacuation to Shelter in Place
The warning signal for evacuation is a whoop whoop siren
1. Principal takes charge and implements the Incident Control System. Call 000
2. Inform Emergency Services of the nature of the emergency (i.e. A fire is approaching)
3. Using all available staff/volunteers calmly move/carry/walk the children out of the building to your predetermined outdoor assembly area if this is the evacuation option
4. Notify region
5. The evacuation area is the Art Studio
6. Take the children’s attendance list, staff roster and your emergency/First Aid kit
7. Once at assembly area, check all children and staff are accounted for
8. Call 000 and inform them of your location at the outdoor assembly area
9. Focus on safety and well-being of staff and children
10. Wait for Emergency Services to arrive
11. If a fire is approaching and the advice is to leave immediately the plan for evacuation to a predetermined site is enacted. (CFA advice is that neither of the two designated sites would be suitable in
the event of a bushfire as there are inherent dangers at each site)
12. For fires approaching from the North/West the predetermined site is the Ferny Creek Reserve (15 min
walk)
13. For fires approaching from the South the park at the corner of Mount Dandenong Tourist Road and
Mountain Highway in Sassafras is the predetermined site (20 min walk).
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Sherbrooke Community School – An Innovative Government School
SCS 10: 01 Emergency Management Plan
Version: 5
January 2013
Approved: Anne Broadribb (Principal)
Evacuation Checklist: Before

Have you:
A clear ICS (who does what)?
Site plan showing clearly marked exits, including the safest possible
alternative exits from the building?
Posted the site plan on walls where you can access them easily?
Designated two outdoor assembly areas, the first 150 metres away and an
alternate location further away (walking distance)?
An easily accessible First Aid/emergency kit containing required medications
such as asthma inhalers, auto adrenaline injection devices, bottled water and
sunscreen?
A portable contacts sheet with updated and after-hours numbers?
A working mobile phone?
A portable attendance list of children, volunteers, and staff?
Your evacuation plan?
A record of any problems you encountered during drills










Risk Management
1. Bushfire – plan is disseminated to all staff, parents and volunteers. Practices in term 4
2. Infiltration (intruder) – Lockdown alarm onsite. Plan is disseminated to all stakeholders.
3. Snakebite – no recorded sightings in school history. Grounds and periphery kept mowed and free
from debris
4. Trips & Falls – Grounds kept clear of hazards, tripping hazards in buildings are removed
5. Falling tree branches – trees are regularly checked for potential issues by qualified arbourist
6. Building fire – evacuation procedures clearly displayed, fire extinguishers in every area, kitchen
and science lab regularly checked for potential hazards or flash points.
7. Explosion – No dangerous /flammable chemicals kept onsite, science chemicals correctly stored
and maintained
8. Anaphylaxis – Identified students have care plan known to all staff, epipen if required kept in
office, staff trained in first aid.
9. Chemical Spill on road outside school – call 000, keep students inside buildings, extra staff on
phones to monitor for parents.
10. Severe Storm (hail, tree damage) – Notify CFA/000 if trees blocking access, keep students inside
buildings, extra staff to monitor phones
11. Gas leak – ventilate building (open doors and windows), ring emergency services (Fire
Brigade),000.Notify Emergency Management 9589 6266. Evacuate building.
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Sherbrooke Community School – An Innovative Government School
SCS 10: 01 Emergency Management Plan
Version: 5
January 2013
Approved: Anne Broadribb (Principal)
Risk Assessment
Very High
Severe Storm
(hail, damage to
trees)
Bushfire
Likelihood
High
Moderate
Trips & Falls
Low
Chemical Spill
Falling Tree branches outside School
Anaphalaxis
Building Fire
Low
High
Intruder
Moderate
Explosion
Snakebite
GasLeak
Very High
Impact
Priority Risks Schedule
Priority
Hazard specific risks
Very High
Bushfire
High
Infiltration (Intruder), Severe Storm (hail, damage to trees)
Moderate
Snakebite, Trips & Falls, Falling tree branches, Gas Leak
Low
Building Fire, Explosion, Anaphylaxis, Chemical Spill Outside School
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Sherbrooke Community School – An Innovative Government School
SCS 10: 01 Emergency Management Plan
Version: 5
January 2013
Approved: Anne Broadribb (Principal)
Evacuation Sequence Checklist: During

Check:
Evacuate the affected rooms or areas
Evacuate any rooms, adjoining areas
Evacuate other rooms or areas, starting with the closest
Other areas:
Evacuate the affected area first
Liaise with staff in other areas to ensure evacuation of all onsite. Luc (music
room, Lab, VCAL room, Language lab) Dot/Gail (office areas, SSSO’s)
Meet in Art Studio near front gate prior to evacuation to predetermined sites
Proceed to Art Studio for current emergency. If necessary and time is too
short to evacuate by car then remain in Art Studio
Evacuation Checklist: During

Check:
Phone 000, (ESMU and Regional Office contacted by Anne)
Account for all children/staff/volunteers at the assembly area against your
attendance list
Bring First Aid/Emergency Kit (kit in Sue’s office)
Assemble the children/staff/volunteers in the pre-determined assembly area
Bring mobile telephone and emergency telephone contact sheets (all in
emergency kit in Anne’s office)
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Sherbrooke Community School – An Innovative Government School
SCS 10: 01 Emergency Management Plan
Version: 5
January 2013
Approved: Anne Broadribb (Principal)
Evacuation Checklist: After

Check:
Record the incident and report it according to your reporting requirements
Write down what went wrong and what went well to improve your plan for the
future (e.g. ‘the assembly point was too exposed to the sun’ or ‘It took X
number of minutes to leave the building.’)
Relocation (off-site evacuation) plan and checklists
School personnel may have similar roles in an off-site evacuation to an on-site evacuation.
After an off-site evacuation the school site may need to be inspected or cleared by relevant authorities
before people return to the site.
Transport arrangements for an off-site evacuation should be planned in advance; contact the Local
Emergency Management Committee (chaired by the Local Government).
Suggested Steps for Relocation
1. Principal (or staff onsite) notifies region of situation.
2. Principal (Incident Controller) assesses situation and seeks advice from:
a. Regional Office
b. ESMU
c.
Fire and Emergency Services agencies
d. Note: In case of bushfires obtain more information at:
3. CFA website: www.cfa.vic.gov.au
4. DSE website - www.dse.vic.gov.au
5. Victorian Bushfire Information Line: 1800 240 667
6. AM 774 ABC Radio
7. Enact evacuation plan/sequence
8. Complete Important Locations Checklist
9. Ensure you have updated information on safe evacuation road routes and alternatives
10. Anne to liaise with authorities re direction of approaching emergency for route to take.
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Sherbrooke Community School – An Innovative Government School
SCS 10: 01 Emergency Management Plan
Version: 5
January 2013
Approved: Anne Broadribb (Principal)
Important school locations: checklist for relocation
Areas
Location
Notes
Central Control Point
Administration/main building
Staff to ensure evacuation of
their own area
Central Control Point
(Alternative)
7 - 9 area
Staff to ensure evacuation of
their own area
Evacuation Assembly
Areas
Art Studio
Open area in front of cottage
All onsite personnel and students
to meet at evacuation site to
ensure all are accounted for prior
to proceeding to alternate site
Alternate Sites (depending on situation) To be advised by Central Emergency Management
These sites are not for evacuation in case of bushfire due to their hazardous location
1. Ferny Creek
Reserve
Off site
Immediate evacuation, (onsite
incident )
2. Sassafras
Off site
Immediate evacuation, (onsite
Incident)
Evacuation Kit
Principal’s office
Kit to be maintained and updated
annually
First Aid Kit
Admin area
Kits to be maintained and
updated annually
Security keys
(Distributed)
Staff will have keys for their
own area
Power board
If necessary
Water mains – shutoff
If necessary
Gas main – shutoff
If necessary
List of people on site
Sign in sheet in main office
Sign in sheet (visitors) to be
managed by office personnel
Other
Staff on excursions/camps to
be notified
All camp/excursion
documentation to be taken with
staff if evacuating
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Sherbrooke Community School – An Innovative Government School
SCS 10: 01 Emergency Management Plan
Version: 5
January 2013
Approved: Anne Broadribb (Principal)
Lockdown procedures checklists
Actions during lockdown - principal or site manager (incident controller)
The lockdown warning signal is an intermittent siren

Actions during lockdown
Principal to liaise with school staff, Police and the Region in considering a
lockdown. Staff to be advised of building for lockdown if necessary
Activate lockdown using the predetermined activation signal. Proceed
immediately to designated building
Advise Victoria Police and other appropriate emergency service agencies
Advise ESMU on 24/7 hotline – 9589 6266
Activate the Emergency Management Team (to plan further actions and enact
the response plan)
Allocate responsibilities Refer to checklists in emergency kit
Guide visitors to safety ( see sign in list)
Divert parents and returning groups from the school. Staff to phone parents of
their own groups.
Ensure a telephone line is kept free
Secure external doors and entrances. Lock doors when leaving one building
for the other.
Keep main entrance as the only school entry point. It must be constantly
monitored and no unauthorised people allowed access
Have a delegated staff member wait at the main entry to the school to guide
Emergency Services personnel. Only if safe to do so when advised.
Ascertain (as possible) if all students, staff, tenants and visitors are accounted
for
Record some details of actions undertaken and times (use Emergency and
Critical Incident Diary from Appendix)
Await de-activation advice from Emergency Services personnel or Region
Actions after lockdown - principal or site manager (incident controller)
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Sherbrooke Community School – An Innovative Government School
SCS 10: 01 Emergency Management Plan
Version: 5
January 2013
Approved: Anne Broadribb (Principal)

Actions to de-activate and immediately following lockdown
Confirm with Emergency Service personnel/Region that it is safe to de-activate
lockdown
Determine whether to activate the school parent re-unification process
Determine if there is any specific information staff, students and visitors need to
know (e.g. areas of the school to avoid or parent reunification process)
De-activate lockdown using predetermined de-activation signal
Advise staff, students and visitors of any specific information they need to know
Ensure any students, staff or visitors with medical or other needs are supported
Print and issue pre-prepared parent letters and give these to students to take
home
Advise the ESMU that the lockdown is over
Seek support from the Regional EM Coordinator as required
Brief staff on the incident
Ensure all personnel are made aware of Employee Assistance Program contact
details
Prepare and maintain records and documentation
Follow up with any students, staff or visitors who need support
Undertake operational debrief to review the lockdown and school procedural
changes that may be required

Actions (follow-up)

Ensure evacuation kits are returned to storage points

Replace batteries or any equipment used from kits

Update lists and phone numbers if applicable

Place copies of all correspondence to parents in student’s files.

Ensure all reports are forwarded to Region
Signature:
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Sherbrooke Community School – An Innovative Government School
SCS 10: 01 Emergency Management Plan
Version: 5
January 2013
Approved: Anne Broadribb (Principal)
Emergency kit checklist for schools
Have you:

Standard portable First Aid kit with bandages, Savlon, antiseptic wipes

Medical and Special needs list: children with asthma, allergies

Special medications e.g. asthma inhalers, EpiPens

Updated attendance/student roil list or printout

Bottled water/sunscreen/spare hats

Emergency contacts telephone list

Charged mobile phone

Torch with replacement batteries

Copy of your building site plan with marked exits

Map of local streets with evacuation route

Battery powered radio (if available) and spare batteries

Fireblankets

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Sherbrooke Community School – An Innovative Government School
SCS 10: 01 Emergency Management Plan
Version: 5
January 2013
Approved: Anne Broadribb (Principal)
Emergency Services call sheet
Dial 000, ask for the Emergency Service and be ready with the following information:
1. Your telephone number- 03 9755 2007
2. Details of your location (311 Mount Dandenong Tourist Road Sassafras IN VICTORIA!!))
3. Street Directory reference Melway 66 E11
4. Exact location within the building, Primary or Secondary area
5. Your name.......................
6. A brief description of the incident (e.g. if you are requesting an ambulance, you will need to
describe the symptoms of the person who is ill/injured)
7. Advice on the best entrance to use
8. Advise the name of the person who will meet the emergency services
Speak clearly and slowly and be ready to repeat information if asked
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Sherbrooke Community School – An Innovative Government School
SCS 10: 01 Emergency Management Plan
Version: 5
January 2013
Approved: Anne Broadribb (Principal)
Post-emergency record
School
Date
Time Of Notification
Name Of Person Taking The Call
Position
Name Of Person Reporting The
Incident
Contact Telephone Number
Details
Immediate Action
Principal notified:
YES / NO
Time _____
Other school staff notified:
YES / NO
Time _____
Emergency Services notified:
YES / NO
Time ______
ESMU notified:
YES / NO
Time ______
Major Activities
Issues
Operational Debriefing Required:
YES / NO
Date/Time: _____
Person Responsible to organise:
Confirmation of Operational Briefing:
Date/Time:
Issues for Follow up action:
Signature
Date
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Sherbrooke Community School – An Innovative Government School
SCS 10: 01 Emergency Management Plan
Version: 5
January 2013
Approved: Anne Broadribb (Principal)
Bomb Threat Checklist
Details of the person who received the call
Name (print):
Signature:
Telephone number called:
Date call received:
Time call received:
General questions to ask the caller
1.
What is it? Is it a bomb?
2.
When will it explode or the substance be released?
3.
Where did you put it?
4.
What does it look like?
5.
When did you put it there?
6.
How will it explode or the substance be released?
7.
Did you put it there?
8.
Why did you put it there?
9.
What is your name?
Bomb threat questions
1.
What type of bomb is it?
2.
What is in the bomb?
3.
What will make the bomb explode?
Chemical/biological threat questions
1.
What kind of substance is in it?
2.
How much of the substance is there?
3.
When will the substance be released?
4.
Is the substance a liquid, powder or gas?
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Sherbrooke Community School – An Innovative Government School
SCS 10: 01 Emergency Management Plan
Version: 5
January 2013
Approved: Anne Broadribb (Principal)
Exact wording of the threat:
Gender of the caller:
Male
Female
Accent of the caller:
Australian
Middle Eastern
British
Asian
American
European
None
TV/Radio
Train
Traffic
Music
Construction
Sirens
Aircraft
Voices
Other (specify)
Background noise:
Other (specify)
Estimated duration of call:
Estimated age of the caller:
Did the caller appear familiar with the area? Yes
No
Other comments:
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SCS 10: 01 Emergency Management Plan
Version: 5
January 2013
Approved: Anne Broadribb (Principal)
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SCS 10: 01 Emergency Management Plan
Version: 5
January 2013
Approved: Anne Broadribb (Principal)
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SCS 10: 01 Emergency Management Plan
Version: 5
January 2013
Approved: Anne Broadribb (Principal)
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Sherbrooke Community School – An Innovative Government School
SCS 10: 01 Emergency Management Plan
Version: 5
January 2013
Approved: Anne Broadribb (Principal)
Emergency Evacuation Procedure Practice Schedule
Sign and date
Term one
Term two
Whole school evacuation to onsite point.
Local CFA (Ferny Creek) to be notified for
supervision if necessary
Whole school lockdown practice
Whole school evacuation practice
Term three
Term four
Whole school evacuation to onsite point.
Local CFA (Ferny Creek) to be notified for
supervision
Distribution List
CFA
Andrew Holden
Lara-Jayne Wilson
Simone Adams
Sue Holmes
Jacqui Wiltshire
Samone Boucher
David Hartney
Alice Woodberry
Tony Brooks (SC Pres)
Dot Koopman
David Bruce
Roderick McLeod
Nick Burke
Paul McIlrath
Aldo Carlino
Luciano Menolascina
Joel Cordwell
Rod Price
Denise Dempsey
Ed Seeto
Adrien Duckworth
Amara Somasundaram
Rhonda Ellis
Leanne Strachan
EMR Region
Mitti Sukirtharatnam
Yasmin Frank (Canteen
Manager)
Gail Walker
Karyn Walker
Aleryk Fricker
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