2015-2016 Executive Team Application
Please complete this application and return it, along with a resume and current
transcript (unofficial is acceptable), to the OSU Alumni Association front desk no later
than 4:30 p.m. on Friday, April 10, 2015.
Eligibility: Applicants for the SAB Executive Team positions must be or have been SAB
members in good standing for at least one year. Also required are a cumulative GPA of
3.2 or above and enrollment as a full-time student at Oklahoma State University. If you
do not have a 3.2, please submit an additional document explaining your circumstances
in 150 words or less.
Application Requirements:
 All applications must be typed. Any application not typed will be rejected.
 Applicant must include academic transcript (official or unofficial) and resume.
Interviews will be held Sunday, April 19th at the ConocoPhillips OSU Alumni Center.
Interviews will be with a committee consisting of outgoing Executive Team members,
the SAB advisor and/or additional Alumni Association staff members. Questions may be
taken from your application, or may pertain to your understanding of the role SAB plays
not only on campus, but also within the OSU Alumni Association. If you have a conflict
with April 19th, please notify us prior to the application deadline of April 10th.
Contact Kara Laster with any questions: kara.laster@okstate.edu or 405.570.7653
Name _______________________________________ CWID____________________
School address ________________________________
Phone _________________
Expected Graduation Date ____________ College _______________ G.P.A. _______
Email ____________________
____ Cell Phone___________________
Applying for (check all that apply):
Executive Executive Director Either
1. Please state why you desire to serve on the Student Alumni Board Executive
Team.
2. List previous leadership positions that have prepared you for a role on the SAB
Executive Team.
3. Please state what you believe differentiates yourself from other people that may
be applying for the Executive Team.
4. List some ideas or suggestions you have to get the Student Alumni Association
more involved on campus and in the community.
5. What other leadership positions will you hold during the 2015-2016 school year?
6. What impact has your membership in SAB had on you thus far? In what ways
have you benefitted from membership and how do you plan to utilize those in
the future?
Student Alumni Board
Executive Team
*The current executive team structure is subject to change.
*When applying for the executive team, you do not apply for one specific position.
Once selected, the new executive team will determine together who will fulfill each
role.
Executive Director
Requirements: Must have served on Executive Team at least one term
Primary Duties:
 Meet with Advisor weekly to plan executive team meetings and meeting agendas
 Plan & Preside over all executive team and regular meetings
 Arrange guest speakers for general SAB meetings
 Plan and execute the annual SAB Awards Banquet and Initiation using SAB
committee members
o Secure student emcee/speakers
o Issue invitations to Alumni and Campus Dignitaries
o Plan and purchase awards for outgoing executives
o Plan senior tribute
o Secure location
o Plan food
o Obtain decorations
o Update, plan and produce programs
 Participate on Alumni Association Committees and Task Force committees as
requested
 Attend and participate in all SAB activities
 Attend national ASAP (CASE) national conference, if possible
 Represent SAB at campus meetings and advisory boards
 Plan and secure locations for SAB “on the road” meetings.
 Prepare notebook to be passed on to the next Executive Director
 Shall appoint another Executive officer to preside over any meetings he/she is
unable to attend.
 Shall represent this organization to all its external publics and serve as its primary
spokesperson.
Alumni Relations Executive
Primary Duties:
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Attend executive team meetings and participate in executive team retreat
Attend regular meetings and give reports on a regular basis
Recruit and supervise committees to carry out the responsibilities of the office
Plan and Coordinate SAB involvement with Alumni Events (i.e. Cowboys and
Conversation)
Serve as liaison to the OSU President’s office for the President’s Partners
program
o Meet periodically with the President’s wife and/or Partner liaison
o Report at regular meetings
o Recruit President’s Partner’s members for special events as requested
Secure students for all Chapter Events and Honors Banquets when requested
Prepare notebook and pass to new Alumni Relations Executive
Traditions Executive
Primary Duties:
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Attend executive team meetings and participate in executive team retreat
Attend regular meetings and give reports on a regular basis
Establish & Maintain Traditions Keepers Program
Meet with Advisor weekly to plan and evaluate the progress of the Traditions
Keepers Program.
Coordinate all Orange Friday events
Present Tradition of the Meeting at biweekly SAB meetings
Manage in-meeting traditions, such as Brag Bags, Pete’s Penalties, and Pete’s
Pass-Around
Recruit and supervise committees necessary to carry out the responsibilities of the
office
Plan the Senior Farewell Toast
o Order Food and Wine
o Work with Sponsors
o Coordinate all advertising and promotion
o Determine ticket sales
o Secure speaker
Prepare notebook to be passed on to next Traditions executive
Programming Executive
Primary Duties:
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Attend executive team meetings and participate in executive team retreat
Attend regular meetings and give reports on a regular basis
Recruit volunteers to lead Homecoming Parade
Plan for a SAA event each semester as a benefit to SAA members
o One event per semester
o Promotional event for SAA that allows us to sign up students for SAA
memberships and promote becoming a part of the organization
Recruit members to assist with Ring Ceremony
Monitor and promote organization via social media
o Biweekly, if not daily, tweeting from SAB twitter handle to promote
organization
o Monitor and posting on Facebook page about meetings, announcements or
other important info for group members
Help come up with new ways to promote the Ring Ceremony and its tradition
Plan and carry out legacy weekend
o Brochure and letter created and mailed in a timely manner
o Activities for the weekend planned
o Coordinate with Undergraduate Admissions office, scholarships and financial
aid, honors-college, residential life, etc. to insure a fun filled and informative
day.
o Arrange lunch and dinner
o Arrange tour and information panels
Membership Executive
Primary Duties:
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Attend executive team meetings and participate in executive team retreat
Attend regular meetings, call roll, and give reports on a regular basis
Keep minutes of each regular SAB meeting
Maintain membership records to allow easy flow of contact between SAB
members including:
o Names, permanent addresses
o Local addresses, phone numbers, e-mail addresses – updated periodically
Maintain accurate participation records:
o In cooperation with other executives, formulate point awards for the
upcoming year’s events
o Use the online point submission forms for all points
o Keep point totals
o Periodically report point totals to members
o Report delinquent members to executive committee
o With executive director, write and send letters to delinquent members
Create ideas and incentives for participation
Coordinating BEAT Shirt production and distribution
Prepare for selection of new members:
o Coordinate campaign for new members to campus organizations
targeting those not represented on SAB
o Update membership applications and distribute
o Be sure membership notices are in campus newspaper
o Reserve conference room for membership interviews
o Plan SAB interviews by providing sample questions and determine
interview procedure
o Prepare and duplicate new member binders and distribute
Assign initiation roles to executive members
Also have duties pertaining to Student Alumni Association membership sales.
Duties include:
o Overseeing events planned between Student Alumni Board and SAA
Sundaes on Tuesday planning and execution
Prepare notebook and pass to new membership executive
Ambassador Executive
Primary Duties:
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Attend executive team meetings and participate in executive team retreat
Attend regular meetings and give reports on a regular basis
Meet regularly with the advisor to coordinate events and requests for
ambassador services
Prepare ambassador training materials
Update information in notebook before new members are selected
Coordinate tour route information for general alumni tours
Recruit tour guides for tours as the need arises
Coordinate 50 year reunion tour guides during Homecoming with the
Homecoming VIP Executive
Coordinate Philanthropy events (i.e. Bedlam Blood Battle, Kids Against Hunger,
and The Big Event)
Maintain campus partnership with Career Services
Maintain campus partnership with Undergraduate Admissions
Prepare notebook for next Ambassador Executive