SUBMISSION GUIDELINES
1.
HOW TO SUBMIT PROPOSALS TO THE SABC TV DIVISION
1.1.
The guiding principles for all programmes commissioned by SABC TV are shaped by the
SABC’S various Broadcasting Policies and SABC Board policy, goals and objectives and
the respective positioning of the Channels.
2.
COSTS/RIGHTS
2.1.
Please submit a budget with each proposal. The SABC is open to negotiation around
co-productions and the licensing of local content. The budget that you submit should be
in line with your proposed concept, but should also take into consideration the brackets
in which the broadcaster generally operates within a particular genre and format.
3.
HOW WE ASSESS PROPOSALS
3.1.
In addition to the SABC’s policies for procurement, we use the following criteria below in
assessing proposals. Please also read the Channels’ and genres’ specific criteria.
a) FIT TO CHANNEL
Does the concept and idea fit with channel strategy and positioning? Will this idea be effective in
achieving the channel's targets?
b) AUDIENCE APPEAL
Will this idea work for our audiences in this slot? Will it strengthen the channel's relationship to
viewers? Does the concept allow content to live across different platforms beyond television?
c) UNIQUE VALUE
What is the quality and value of the content being offered? Is it mandate, branding, financial or
competitive value?
d) CAPACITY
Is there capacity to execute the idea? What is the company profile and does it demonstrate a
commitment to equity and affirmative action?
e) FINANCIAL FEASIBILITY
Is the budget aligned to the idea? Is it affordable? Is there value for money? Is this the most
efficient idea? Are there exploitation opportunities by licensing it to other broadcasters and other
multi-media platforms?
TERMS AND CONDITIONS FOR SUBMITTING PROGRAMME PROPOSALS
1. FIVE COPIES of the typed proposal (in English) must be submitted.
(Handwritten submissions will not be accepted)
2. EACH COPY OF THE PROPOSAL MUST CONTAIN THE FOLLOWING:
Submission Form:

ALL details must be completed on the Submission Form

Please note that the synopses of your Proposal and Company
Profile do not replace a fuller treatment within the body of the
Proposal.

The Submission Form must be attached at the front of each copy
of the Proposal.
Concept and Treatment

The rationale and a statement of goals that may be achieved with the
programme/series

An
outline
of
the
creative
elements
and
treatment
including
talent/presenters

Evidence that the programme subject has been well researched
Company Profile
The Company Profile should include ownership, all stakeholders, BBBEE
profile and policy as well as CVs of team members who will work operationally
on the project.
Full Production Budget

For the full budget pack template visit www.sabc.co.za/commissioning or
email: commissioning@sabc.co.za

A FULL production budget must be submitted

The price given for each programme in the RFP is a guide only and may
change once SABC production budgets have been confirmed for the
period.

All programme budgets are subject to evaluation by SABC Production
Management Department.

Producers who are offered contracts will be obliged to present
comparative quotations for facilities including SABC Henley Studios.
Proposal Submission Agreement Form
The Submission Agreement Form should be read, understood and signed.
3.
USE OF CONTENT ON OTHER PLATFORMS
The trend internationally is to commission content that has the rights cleared
and is best suited for a variety of the new digital platforms such as Radio,
DTT, DTH, WebTV, IPTV, HbbTV, OTT and any other platforms. The SABC
wishes to see, from the proposal, an understanding of the unique
requirements of these platforms. Also demonstrate how the opportunities
offered by these digital media platforms are being exploited to:

Generate additional income

Create compelling content

Increase interaction with its audiences (typically using 2nd screen
applications and functionality) while increasing the competitiveness
and financial viability of the commissioned property.
4.
PROPOSAL FORMAT

Proposals must be presented on A4 paper in Portrait format, stapled in the top lefthand corner.

Do not waste your money on expensive bindings, cardboard backings and plastic
covers! These are simply removed as the Proposals are collated by genre,
photocopied and bound into book format for the short listing process.

FIVE copies of each proposal must be sealed securely in one envelope, with the
identification label attached to the outside of the envelope
All proposals should be delivered to:

Gauteng:
Commissioning Unit
SABC Television Park
Entrance 7
Artillery Rd
Auckland Park
2006
5.
Proposals may NOT be faxed or emailed
6.
CONFIRMATION OF RECEIPT

All submissions will receive acknowledgement of receipt. The receipt
number on the acknowledgement must be quoted at all times in future
communications pertaining to the Unsolicited between the SABC and the
Producer.
7.
HOW TO SUBMIT PROPOSALS TO THE SABC TV DIVISION

The guiding principles for all programmes commissioned by SABC TV
are shaped by the SABC’s various Broadcasting Policies and SABC
Board policy, goals and objectives and the respective positioning of the
Channels.
8.
RIGHTS

Please submit a budget with each proposal. The SABC is open to
negotiation around co-productions and the licensing of local content. The
budget that you submit should be in line with your proposed concept, but
should also take into consideration the brackets in which the broadcaster
generally operates within a particular genre and format.
TV DIVISION PROPOSAL SUBMISSION FORM
BRIEF NO.:
Genre:
Channel:
Working Title:
Company Name:
Contact Name:
Position:
Telephone :
Cell:
e-mail:
Postal Address:
Fax:
Street Address:
PROPOSAL SYNOPSIS:
No. of Episodes:
Cost per Episode:
Minutes per Episode:
Total Minutes:
Total Budget:
Cost per Minute:
SYNOPSIS OF COMPANY PROFILE:
(A) Number of Permanent Employees
(B) Number of Permanent Black (African, Indian, Coloured) Male Employees
(C) Number of Permanent Black (African, Indian, Coloured) Female Employees
(D) % of Shareholders Equity owned by Black Males (African, Indian, Coloured)
(E) % of Shareholders Equity owned by Black Females (African, Indian, Coloured)
(F) % of Shareholders Equity owned by White Male
(G) % of Shareholders Equity owned by White Female
(H) Number of Black Creatives (African, Indian, Coloured)
(I) Number of disabled employees
Company Registration Number:
VAT Registration Number:
Name:
Date:
Signature:
Receipt Number:
PROPOSAL SUBMISSION AGREEMENT
1.
OWNER OF NEW IDEA
SABC will receive only submitted material that is embodied in written form in hard copy.
Facsimiles and e-mail submissions will not be considered. SABC will consider your
submission only at your request and only with your assurance that to the best of your
knowledge you are the sole originator of the idea and that you have the legal right to
submit it to SABC for evaluation.
2.
CONCEPTION BY SABC
SABC and its employees have many ideas of their own for the development of
programs, some of which may be similar to yours. An idea that is new to you may be old
to SABC, or similar, or identical ideas may be conceived independently. Accordingly, you
hereby waive any claim that SABC misappropriated any ideas or portions of your
submission in any activities in which SABC may engage in the future.
3.
DISCLOSURE NOT CONFIDENTIAL
You acknowledge that SABC may disclose the idea to its employees, including freelance
readers, to determine the value of the idea to the channel. It is understood that no
confidential relationship is entered into by any reason of the consideration of your
submission to SABC or by reason of any oral discussions between the SABC and
yourself. The SABC however undertakes not to share your proposals with other
independent producers.
4.
MODIFICATION
The foregoing conditions may not be modified or waived except in writing signed by an
officer of SABC.
5.
LITIGATION
The SABC will not consider proposals from companies or individuals who are litigants
against the corporation until those matters are finalized. It will still remain the SABC’s
right to determine whether or not to do business with such entities in future.
6.
TERM
This Release shall be valid for a period of five (5) years from the date of signature and
shall apply to any further ideas submitted by you to SABC during such Term.
I HAVE READ THE SUBMISSION AGREEMENT, AND I AGREE TO THE CONDITIONS
CONTAINED THEREIN:
_________________________
Print Name
_________________________
Date:
___________________________
Signature
IDENTIFICATION LABEL
(TO BE STUCK ON OUTSIDE OF ENVELOPE)
BRIEF NO.:
Genre:
Channel:
Receipt no:
Working
title:
Company
name:
Coproduction
company
(if applicable)
Contact
name:
Position:
Telephone:
Cell:
e-mail:
Fax:
Postal
address:
DOCUMENT C
QUESTIONNAIRE TO BE COMPLETED WHEN SUBMITTING A PROPOSAL
If the information required in respect of each item cannot be inserted in the space provided,
additional information may be provided on a separate sheet of paper with a suitable reference to
the questionnaire number concerned.
1. What is the brief number?
2. What is your company’s TV Licence
Number? (Also attach copies of all
directors’ TV Licences and certified ID
Copies of the Directors)
3. Are you registered in terms of
section 23 (1) or 23(3) of the Valueadded Tax Act, 1991 (Act 89 of
1991)?
4. If so, state your VAT registration
number and original valid Tax
Clearance
Certificate
to
be
submitted
5. Will your company be subcontracting to other service
providers for this project? If yes,
state percentage of contract value to
be subcontracted.
6. Turnover (R): Kindly indicate your
company’s annual turnover for the
past three years? (Rands)
Attach Last three years audited and
signed financial statements or an
Auditor’s/Accountant’s Letter if your
Annual Total Revenue is R5 million or
less
* ALSO INDICATE WHICHEVER IS NOT APPLICABLE
DOCUMENT D
PRODUCTION COMPANY DECLARATION OF INTEREST
1.
Any legal or natural person, excluding any permanent employee of SABC, may make an
offer or offers in terms of this Bid invitation. In view of possible allegations of favouritism,
should the resulting Bid or part thereof be awarded to;
(a)
any person employed by the SABC in the capacity of Bidder, consultant
or service provider; or
(b)
any person who acts on behalf of SABC; or
(c)
any person having kinship, including a blood relationship, with a person
employed by, or who acts on behalf of SABC; or
(d)
any legal person which is in any way connected to any person
contemplated in paragraph (a), (b) or (c), it is required that:
The Bidder or his/her authorised representative shall declare his/her position vis-à-vis
SABC and/or take an oath declaring his/her interest, where it is known that any such
relationship exists between the Bidder and a person employed by SABC in any capacity.
Does such a relationship exist? [YES/NO]
If YES, state particulars of all such relationships (if necessary, please add additional
pages containing the required information):
NAME
:……………………………………………………..……..……..
POSITION
:…………………………………………………….……..……..
OFFICE WHERE EMPLOYED :……………………………………………………..……..…
TELEPHONE NUMBER
:……………………………………………………..……..……..
RELATIONSHIP
:……………………………………………………..……..……..
2.
Failure on the part of a Bidder to fill in and/or sign this certificate may be interpreted to
mean that an association as stipulated in paragraph 1, supra, exists.
3.
In the event of a contract being awarded to a Bidder with an association as stipulated in
paragraph 1, supra, and it subsequently becomes known that false information was
provided in response to the above question, SABC may, in addition to any other remedy
it may have:
-
recover from the Bidder all costs, losses or damages incurred or
sustained by SABC as a result of the award of the contract; and/or
-
cancel the contract and claim any damages, which SABC may suffer by
having to make less favourable arrangements after such cancellation.
_________________________
_________________
___________________
SIGNATURE OF DECLARANT
BRIEF NUMBER
DATE
_______________________
_______________________________
POSITION OF DECLARANT
COMPANY NAME