Health and Safety Committee Minutes
October 29, 2013
2:00 pm – 2014 MC
In Attendance:
Civil & Environmental Engineering
Civil & Environmental Engineering
Electronics
Mechanical & Aerospace Engineering
Mechanical & Aerospace Engineering
Systems & Computer Engineering
School of Industrial Design
Azrieli School of Architecture &
Urbanism
Azrieli School of Architecture &
Urbanism
Office of the Dean
Office of the Dean
Observers:
Environmental Health and Safety
Environmental Health and Safety
Regrets:
Electronics
School of Information Technology
School of Industrial Design
Absent:
Mechanical & Aerospace Engineering
Systems & Computer Engineering
School of Information Technology
1.
Mgr., Civil & Environmental Labs
Environmental Labs Technician
Professor
Assistant Professor
Professor
Associate Professor
Departmental Administrator
Stanley Conley
Marie Tudoret Chow
Jacques Albert
Cynthia Cruickshank
John Hayes
Samuel Ajila
Diane Smyth
Assistant Professor
Johan Voordouw
Shop Technician
Robert Wood
Senior Computer Consultant
Administrative Officer
Warren Hik
Susan Murat
Manager, University Operations Safety
Manager, Laboratory and Academic
Program Safety
David Hunt
Technical Officer
Assistant Professor
Chief Technician
Rob van Dusen
Christopher Smelser
Walter Zanetti
Mechanical Workshop Technologist
Lab Support Manager
Network Administrator
Alex Procter
Danny Lemay
Christopher Clarke
Tina Preseau
Agenda and Minutes
1.1 Call for Agenda items:
i. Two items added:
6.1 Laser Safety Training
6.2 Suitability of lab inspection checklist for workshops
1.2 Approval of Agenda – Approved
1.3 Approval of 21-March-2013 Minutes – Approved with heading date correction.
Health and Safety Committee Minutes
October 29, 2013
2:00 p.m. – 2014 MC
2.
Building inspections:
2.1 2013-14 Building Inspection Schedule was distributed. New committee members have been
partnered with more experienced committee members and Tina Preseau of EHS volunteered to
join committee members in the building lab inspections as an EHS resource.
2.2 Completed inspections are to be submitted to Susan Murat who will forward to Environmental
Health and Safety as a resource for future Joint Health and Safety Committee building
inspections.
2.3 Susan Murat to distribute inspection templates to new committee members.
3. EHS Fire Warden / Building Evacuations
3.1 No FED evacuation drills or fire drills have occurred to date this academic year. Susan Murat to
distribute updated Safe Destination Sites per Fire Safety that include the Fire Dep’t Response
sites to committee and FED fire wardens to ensure faculty-wide awareness of where to go in the
event of an evacuation.
4. Upcoming EHS training:
Tina Preseau noted that in addition to the upcoming training identified in Carleton Central, two
additional courses are being scheduled:
Biosafety on November 13, 2013 and Lab Safety in
December 2013. Please watch Carleton Central’s listings or contact Tina directly regarding these
last two training courses.
Considerable discussion took place regarding appropriate training for lab personnel, graduate
students and undergraduate students that is mandatory and/or recommended prior to working in
our labs. Descriptions follow of the individual training courses (as per EHS’s website) but all FED
faculty, staff and students should at a minimum undergo the Laboratory Safety Training.
The training for supervisors is for those employees who have charge of a workplace or authority
over a worker. Individual laboratory practices will determine if a graduate student operating as a
teaching assistant/research assistant is in fact, in charge of the labs and has authority over a
worker. An undergraduate student does not meet the definition of a worker for the purposes of
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Health and Safety Committee Minutes
October 29, 2013
2:00 p.m. – 2014 MC
Occupational Health and Safety Legislation. All training is encouraged but all faculty and staff are
advised to contact EHS for clarification on training requirements.
Laboratory Safety Training
This 3 hour training course will provide general information regarding the health and safety
practices and considerations required for working in a laboratory environment. Topics covered
include worker and supervisor responsibilities, control measures to avoid exposures to chemical
and physical hazards, procedures and personal protective equipment.
Who should attend?
This course is mandatory for all persons working in a laboratory environment.
Health and Safety for Laboratory Supervisors Training
Supervisors have certain responsibilities regarding health and safety in the workplace. A supervisor,
as defined by the Occupational Health and Safety Act, is a person who has charge of a workplace
or authority over a worker. In a laboratory environment, supervision is critical due to the increased
risks caused by physical, biological and chemical hazards.
This 3 hour training course will provide laboratory supervisors with information about their
responsibilities under the Occupational Health and Safety Act of Ontario and the University’s
Occupational Health and Safety Management System. It will also provide general information
regarding the health and safety practices and considerations required for working in a laboratory
environment.
Who should attend?
This training course is mandatory for all supervisors in a laboratory environment at Carleton
University.
Health and Safety for Supervisors Training
Supervisors have certain responsibilities regarding health and safety in the workplace. A supervisor,
as defined by the Occupational Health and Safety Act, is a person who has charge of a workplace
or authority over a worker.
This training course will provide supervisors with information about their responsibilities under the
Occupational Health and Safety Act of Ontario and the University’s Health and Safety Management
System. It will also provide general information regarding the health and safety practices and
considerations required for working in a laboratory environment.
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Health and Safety Committee Minutes
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2:00 p.m. – 2014 MC
Who should attend?
This training course is mandatory for all supervisors at Carleton University.
4.2 Susan Murat to contact Faculty Associate Chairs – Graduate Studies as a reminder of required
training for graduate students working in Faculty labs and for feedback on status of completed
training. If required, Faculty-specific training will be scheduled with EHS.
4.3 David Hunt noted recently introduced and upcoming training requirements for FED committee
members to complete as directed by the Ministry of Labour’s Occupational Health and Safety
Act: provincial legislation:
i.
The Harassment and Workplace Violence Training - online training available via
Carleton Central.
ii.
Health and Safety Training/Occupational health and safety awareness for workers and
supervisors. This requirement is expected to become mandatory effective 01-Jan-2014.
Details regarding compliance will follow in the new year.
4.4 David Hunt solicited participation from FED faculty and staff in the development of a
comprehensive workshop training module (and program) that will be of value to FED, STC, FMP
and the theatre that accurately addresses the hazards in these units’ spaces. This workshop
will be similar to lab safety training module but will be more applicable to workers and students
in workshops. The workshop will include some overlap with the lab training aqs it pertains to
chemical labeling, segregation and storage, injury reporting mechanism etc., but it will also
include topics such as lifting devices, slings and chain falls, welding operations, machining,
power tools (such as table saws, jointers, etc.,) hand tools, pneumatic tools, manlifts. All topics
that are specific to the shops that we have on campus will be addressed and therefore the need
exists o provided input on specific operations. Susan Murat to forward names to David Hunt for
his consideration.
5. Business arising from minutes of previous meetings:
5.1 Chemical Inventory (HECHMET) Project Plan: The expected implementation date for FED is
sometime in 2014 as EHS plans to complete Chemistry, Biology and Earth Sciences and other
units within the Steacie Building prior to FED being brought online.
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Health and Safety Committee Minutes
October 29, 2013
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6. New business/Agenda items:
6.1 Laser Safety Training: Prof. Albert requested an update on past requests for EHS-provided
Laser Safety Training.
Tina Preseau advised that a draft requirements document has been prepared and the definition
of requirements and the development of training documentation is underway.
The rapidly increasing need for this training on Campus signals the existing method of delivery
is no longer adequate. Historically, Laser Safety Training is the responsibility of the Campus
unit that operates the lasers as no Campus personnel was qualified or available to provide
training. As a stop-gap solution some years ago, EHS subsidized the laser safety training of a
FED grant-funded employee with the understanding that this individual would train other
Campus staff as required.
The Campus requirement has now exceeded this individual’s
capacity.
Prof. Albert noted that Prof. Murugkar (Physics) has an immediate need for training for several
people and that he and Prof. Smelser (BIT – Photonics) also required training; Tina Preseau
agreed to follow up directly with Prof. Murugkar and to advise committee on how this need will
be addressed on a go-forward basis.
6.2 Workshop Safety / Workshop Inspections: Prof. Hayes noted that the lab safety inspection
templates are not entirely suitable for workshop inspections and volunteered to modify existing
lab safety inspection template to include items more relevant to workshops for circulation to
FED Health and Safety committee for feedback.
This feedback will also be provided to David
Hunt for his consideration in the JHSC’s workshop inspection template as discussed in agenda
item 4.4.
Meeting adjourned at 3:00 p.m.
Next meeting: Thursday, January 23, 2014; 2:00 p.m.; 2014 MC.
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