Current Top Projects Open and Pending
ITS
Accounts Receivable
Fiscal Services
Payroll
Internal Audit
Human Resources
Financial Aid
Distant Education
Last Updated December 17, 2014
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Requested
Sponsor
11/1/2014
1/15/2015
2/1/2015
3/31/2015
12/15/2014
12/15/2014
Chancellor
H/R
Lee Krichmar
Lee Krichmar
Lee Krichmar
Lee Krichmar
Lee Krichmar
Lee Krichmar
Lee Krichmar
Lee Krichmar
Lee Krichmar
Lee Krichmar
Lee Krichmar
Lee Krichmar
Lee Krichmar
Lee Krichmar
Lee Krichmar
Lee Krichmar
Lee Krichmar
Lee Krichmar
ITS
ITS
ITS
ITS
ITS
ITS
ITS
ITS
ITS
ITS
ITS
ITS
ITS
ITS
ITS
ITS
ITS
ITS
ITS
ITS
12/15/2014
Lee Krichmar
ITS
10/27/2014
12/15/2014
12/1/2014
11/7/2014
10/27/2014
2/1/2015
12/1/2014
Subcommittee
Last Updated December 17, 2014
SC
Priority
1
1
2
2
2
2
2
2
2
2
2
2
2
3
3
3
3
3
3
Size
Medium
Medium
Small
Medium
Medium
Small
Small
Large
Small
Medium
Small
Small
Medium
Small
Medium
Medium
Medium
Large
Small
Small
Medium
JC
Priority
Resource
Assigned
Phil/Dave
Stuart/Doug
Anabelle
Stuart/Bay
Phil
Phil
Michael Le
Dave
Phil
Gary
Michael Le
Phil
Ray
Phil/Jason
Stuart/Paul
Dave/Ray
Phil
Phil
Phil/Dave
Alphonso/
Trini
Phil/Lee
ITS
Status
Description
Open
Open
Open
Open
Open
Open
Open
Open
Open
Open
Open
Open
Open
Open
Pend
Open
Pend
Pend
Pend
Done
One Campus (rSmart) – Open LDAP integration
Tighten access, reduce employee records access and photo’s
Account conversion to Single Sign-on
Colleague Mobile (grades, class schedule, announcements)
Construction standards and infrastructure
Infrastructure server support - Intranet, Colleague report repository
ImageNow Server and Client Upgrade v6.7.x
Network switch and router upgrades
Office 365 for Employees
SCC SAN relocation and upgrade
SSL for Tomcat / WebNow
VDI Prototype
Video surveillance storage and expansion
Adobe suite automate software update
CI Track upgrade
Cisco UC phone/vm software update (certificate not right)
Modify AD integration with Colleague & WebNow - potentially add students
Office 365 for Students (email)
Open LDAP upgrade
Foundation Donation Page
Done
Solar Winds Help Desk v12 – open firewall, SSL, I-side, convert tickets, write reports,
FAQ, Survey Instrument, Asset collection pending
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Requested
Sponsor
Subcommittee
7/22/2014
Richard Kudlik
11/8/2013
ACCOUNTS RECEIVABLE
Status
Programmer
Accounts Receivable
SC
Priority
1
Unassigned
Pend
Jennie Adams
Accounts Receivable
1
Unassigned
Pend
11/8/2013
Jennie Adams
Accounts Receivable
2
Unassigned
Pend
11/8/2013
Jennie Adams
Accounts Receivable
3
Unassigned
Pend
11/8/2013
Jennie Adams
Accounts Receivable
4
Unassigned
Pend
11/8/2013
Jennie Adams
Accounts Receivable
5
Unassigned
Pend
11/8/2013
Jennie Adams
Accounts Receivable
6
Unassigned
Pend
4/1/2013
Jennie Adams
Accounts Receivable
7
Unassigned
Pend
Last Updated December 17, 2014
Description
Apply student account credits to charges
The system is capable of applying the credits to charges, but that feature has been turned off.
Auto Drop Process
--Auto Notify – 2 day, Auto Drop – 3 day
Solution coming in student self-service?
Customize ARTB Report to show:
ID – Term - Term Balance – Balance Type – Total Balance – Home Location
Selection criteria changes?
3 Day Hold
– exclude Pending FA, Sponsorship, BOGW, Payment Plan (veteran UDEXC)
-- Place Auto Hold (Debt1 or Debt2 (based on home location))
--Overall Bal > 0 place on hold except if =< census, Except if Balance Type 2 or 4
--Auto Send email
Customize Cash Receipts Subroutine
Auto Hold Recalculation – remove hold if qualified to be removed.
Staff Parking Payment on Web
See what Official Payments front end has to offer
Audits
Billing vs. Credits
Student Hold Verification
Archive AR Transactions
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FISCAL SERVICES
Requested
Sponsor
Subcommittee
Programmer
Status
Description
Fiscal Services
Fiscal Services
Fiscal Services
SC
Priority
1
1
2
10/10/2013
11/1/2012
9/19/2014
Richard Kudlik
Richard Kudlik
Richard Kudlik
Michael Le
Cecilia
Unassigned
Open
Open
Pend
Richard Kudlik
Fiscal Services
3
Unassigned
Pend
2/14/2013
Richard Kudlik
Fiscal Services
4
Michael Le
Open
5/21/2013
5/21/2013
10/15/2014
4/5/2014
Richard Kudlik
Richard Kudlik
Richard Kudlik
Richard Kudlik
Fiscal Services
Fiscal Services
Fiscal Services
Fiscal Services
5
5
6
7
Unassigned
Unassigned
Unassigned
Cecilia
Pend
Pend
5/1/2014
9/17/2014
10/15/2014
10/15/2014
10/15/2014
10/15/2014
10/15/2014
9/17/2014
9/17/2014
9/17/2014
3/5/2014
12/1/2014
Richard Kudlik
Richard Kudlik
Richard Kudlik
Richard Kudlik
Richard Kudlik
Richard Kudlik
Richard Kudlik
Noemi Guzman
Noemi Guzman
Richard Kudlik
Richard Kudlik
Richard Kudlik
Fiscal Services
Fiscal Services
Fiscal Services
Fiscal Services
Fiscal Services
Fiscal Services
Fiscal Services
Fiscal Services
Fiscal Services
Fiscal Services
Fiscal Services
Fiscal Services
8
9
10
11
11
11
11
12
13
14
15
99
Unassigned
Doug
Unassigned
Unassigned
Unassigned
Unassigned
Unassigned
Asha
Asha
Unassigned
Jennie Adams
Unassigned
Pend
Open
Pend
Pend
Pend
Pend
Pend
Pend
Open
Pend
Open
Pend
1/1/2014
4/1/2013
10/22/2014
Laura Bennett
Richard Kudlik
Lynn Nevils
Fiscal Services
Fiscal Services
Fiscal Services
99
99
99
Cecilia
Unassigned
Unassigned
Open
Pend
Pend
10/29/2014
Richard Kudlik
Fiscal Services
99
Unassigned
Pend
10/31/2014
Edward Munoz
Fiscal Services
Cecilia
Pend
Position Budget -- Control/Management Report (PE0040)
1098T process in-house - testing
Preparation for fiscal accountability - print two signatures on check in lower right, remove signature on
lower left
Needed prior to July2015
Purchasing
-- Facilities required approval of fund 41, 42, 43 (note: approvers are by department, not fund - this will
require a process to create the report)
--Add required approval of IT Manager for purchase IT related items. Identity by object code. Route to ITS
for approval prior to going to Purchasing.
Note: approvers are by department, not fund - this will require a process to create the report)
GLBS Detail Report (for Report Repository) (GL Budget Status). Encumbrance table information. Report of
categories that are being encumbered in position control phase 1. 10/15/2014 Wait for - Rose & Tuck to
review
ImageNow for Accounts Payable
ImageNow for Purchasing
ImageNow for Budget Change Form and Transfer of Expenditure (TOE) workflow
Check Print - all itemized lines on upper part of check not used so page over flows to second page. Fill
lines to bottom of page
1042 Procedures
GL00100, GL00110, GL0120 output to spreadsheet
New report: GL quarterly totals by major object code spanning fiscal years
PR0010 Add selection by budget period and accountant name
PR0015 Add selection by budget period and accountant name
PR0020 Add selection by budget period and accountant name
PR0025 Add selection by budget period and accountant name
Facilities Bond Expenditure Report
PU0020 Sort by project code
Thao 311 report to state - need specs
ACCJC Total tuition/fees received Federal Fin Aid as a % - UNFA Automation
POSD - Change authorized FTE to inquiry only for HR and maintenance access for Fiscal Services (other
fields restricted).
Purchase Order printing issues
Automatic Refunds (ACH Project) (Financial Aid)
PU0030: vendor address option to report selection criteria. (Add vendor address check box as done with
‘Include Closed Pos'). Needed to comply with the Dept. of Industrial Relations (DIR) SB 854 requirement.
New audit report: salary string and stipend string. Percentage of salary string to match with stipend
string. Report needed so HR can work with risk management to update their record to correspond to the
salary record in Datatel so that encumbrance and budgeting (PE0040) would be correct
Foundations: Written amount for large checks is not showing properly. E.g., 1,294,992.63 (one million
two hundred ninety four thousand nine hundred ninety-two dollars and sixty-three cents Is too large to
print.
10/25/2013
Last Updated December 17, 2014
Pend
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PAYROLL
Requested
Sponsor
Subcommittee
11/25/2013
11/25/2013
10/15/2014
10/15/2014
1/1/2014
Richard Kudlik
Richard Kudlik
Richard Kudlik
Richard Kudlik
Richard Kudlik
Payroll
Payroll
Payroll
Payroll
Payroll
SC
Priority
1.1
1.2
2
3
4
Programmer
Status
Description
Michael Le
Michael Le
Unassigned
Unassigned
Michael Le
Open
Open
6
Rosa
Open
Payroll
Payroll
7
8
Michael Le
Michael Le
Pend
Pend
Richard Kudlik
Richard Kudlik
Payroll
Payroll
9
10
Michael Le
Michael Le
Pend
Pend
9/1/2014
7/22/2014
Richard Kudlik
Richard Kudlik
Payroll
Payroll
11
12
Michael Le
Rosa
Pend
Pend
7/22/2014
Richard Kudlik
Payroll
13
Rosa
Pend
10/10/2013
5/5/2014
Richard Kudlik
Diane
Kincheloe
John Birk
Payroll
Payroll
HR
99
Unassigned
Rosa
Pend
Open
Time and Attendance entry process and approval routing. Research Colleague and third party solutions
Automated upload to OCDE for this & XPCR output
OCDE-Datatel HR pay data reconciliation - GL account strings PE0040 vs. OCDE
GL Posting individual benefit line items for individual (like salary) rather than aggregate
Security to limit users access to documents/eForm in user department only
--Create roles based on divisions. Example, we can create 5FIS role. All users have access to this role (5FIS)
will have access to all absence form in this division.
Benefits Reconciliations on Ret/LIFE benefit
- Change program to move Ret/LIFE benefit process from Fringe Benefits process to Health & Welfare
benefit process
- Create an PY report for Diane K. to audit (in progress)
Absence Form: Routing for Supervisor’s vacancy position
Absence Form: Routing and notification for those Classified positions (CL) that do not have supervisor input
in POSD by HR.
Absence Form: Batch update of position hierarchy in the case of reorg. (John requests this)
Absence Form: Modify the check to make sure the users are not approving own form. Need to modify the
script to use Colleague ID instead of email for this check.
Absence Form: Modify the program to use XINR for routing instead of CSV file.
13/14 Payroll Accrual Listing
Shows PERS and PARS for CL non instructional accounts (see document)
Benefits Distribution
Shows PERS in faculty distribution
XPEU/XPCR/XCAW Scheduling / Automation
Cash Benefit Stipend Audit Report
Create an audit report that compares a full-time (benefitted) person’s current (active) wage record funding
(account strings and percentages) to the funding of their current (active) cash benefit stipend
I am working on the query from Datatel, will work on report after
9/17/2914
Richard Kudlik
Payroll
9/1/2014
9/1/2014
Richard Kudlik
Richard Kudlik
9/1/2014
9/1/2014
Last Updated December 17, 2014
Open
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INTERNAL AUDIT
Requested
Sponsor
Subcommittee
SC
Priority
Programmer
Status
10/29/2014
Sheena Tran
Internal Audit
2/12/2014
Sheena Tran
11/12/2014
1
Doug
Open
Review approver (APPM) workflow and security
Internal Audit
2
Anabelle
Open
Sheena Tran
Internal Audit
3
11/12/2014
Sheena Tran
Internal Audit
4
Security for Datatel Colleague
--Review and clean up security
--Build new security classes based on user groups
Documents
--Computer acceptable usage
--Data acceptable usage
--Equipment tracking
Cleanup Report Repository security classes
11/12/2014
Sheena Tran
Internal Audit
5
Variance percentages vs Variance amounts
11/12/2014
Sheena Tran
Internal Audit
6
Information Security Policy
11/12/2014
Sheena Tran
Internal Audit
7
Fax number for Internal Audit
11/12/2014
Sheena Tran
Internal Audit
8
WeTip Hotline and Email alerts
Last Updated December 17, 2014
Description
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HUMAN RESOURCES
Requested
Sponsor
Subcommittee
SC
Priority
Programmer
Status
Description
1/12/2012
10/4/2014
John Birk
John Birk
Human Resources
Human Resources
0
1
Michael Le
Open
Pend
ImageNow - Status Change Form -- Supporting Implementation.
Step increase eligibility report, for part-time CEFA and part-time FARSCCD assignments
10/4/2014
John Birk
Human Resources
2
Michael Le
Pend
10/4/2014
10/4/2014
10/4/2014
10/4/2014
10/28/2014
Human Resources
Human Resources
Human Resources
Human Resources
Human Resources
Payroll
Human Resources
Human Resources
Human Resources
3
4
5
6
7
Rosa
Pend
Pend
Pend
Pend
Open
11/1/2012
10/23/2013
5/1/2014
John Birk
John Birk
John Birk
John Birk
Diane
John Birk
HR/FIS
John Birk
John Birk
Status Change Form Enhancement - app to lookup amount budgeted by account when account
number data entry loses focus (after existing account validation is complete)
Audit Report that reconciles Datatel wage records with OCDE pay lines.
Payroll interface from Datatel to OCDE Payroll.
Audit report that compares what is scheduled in ST with what is in entered in HR,
Classified seniority calculation process and report fixes/enhancements.
Synchronize employee Status Code between HR.STATUSES table and R30.EMPLOYMT.STATUSES
8
9
10
Michael Le
Paul
Rosa
Pend
Pend
Open
FI0045 Modification - LHE audit report by subject. (Assignment Contract) Need specifications
PE0100: add option to output to Excel
Cash Benefits Report - Cash Benefit Stipend Audit Report
5/10/2014
John Birk
Human Resources
11
Rosa
Pend
Report active full-time management employees and their Annual Cash Benefit
2/14/2013
1/12/2012
HR
HR
Human Resources
Human Resources
12
13
Michael Le
Unassigned
Pend
Pend
ImageNow for Human Resources -- what is needed? HR to scan history files?
Evals Modify Staff Evaluations for off-campus authentication.
11/15/2012
2/26/2013
11/1/2012
11/15/2013
11/15/2013
HR
HR
HR
HR
John Birk
John Birk
Human Resources
Human Resources
Human Resources
Human Resources
Human Resources
Human Resources
14
15
16
17
18
19
Michael Le
Unassigned
Unassigned
Michael Le
Unassigned
Unassigned
Pend
Pend
Pend
Pend
Pend
Pend
8/5/203
8/5/203
8/8/2013
John Birk
John Birk
John Birk
Human Resources
Human Resources
Human Resources
20
21
22
Unassigned
Unassigned
Michael Le
Pend
Pend
Pend
FI0070 Assignment Contract modification request (Report Repository) - Specifications needed
Add a flag in PPOS resolution screen to indicate the primary position
PERSTAT - Longevity Report
ImageNow Script to update supervisor field (need logic from HR) -- What is required?
FI0050 (LHE Banking Report) and FI0055 (LHE Banking Cost Report), filter out retirees
Please add “HS Health Screening” to the drop-down list in the “Immunizations/Dates” field in
the EMER screen (CORE module).
EHIN - add header block to screen so they can see who the person being worked on is
NAE - add EHIN to additional information so user can link to EHIN from NAE
Test/Evaluate new delivered Salary Table Batch Wage Update
10/24/2013
11/4/2013
John Birk
John Birk
Human Resources
Human Resources
23
24
Unassigned
Michael Le
Pend
Done
11/15/2013
John Birk
Human Resources
25
Unassigned
Pend
6/17/2014
John Birk
Human Resources
26
Unassigned
Open
Last Updated December 17, 2014
Benefits that need to be updated: glitch in benefits accounts errors,
PPOS screen - round daily rates to 2 decimal (currently 3) -- we believe this was done. Please
confirm this.
FI0050 (LHE Banking Report) and FI0055 (LHE Banking Cost Report),
filter out retirees, they should not be on the reports
Modify (PSTD?) IF (PSTP (Reason for Stipend)) = “PRG” THEN (PSTD(Earnings Type)) = “PG”. I’m
saying just plug that field when the person tabs into it.
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FINANCIAL AID
Requested
7/22/2013
Sponsor
Subcommittee
SC
Priority
Programmer
Status
Description
Dream Act - Like FAFSA but from the State, downloaded into an Excel template. Is Datatel working on any way of
importing it? AB130 and AB131.
1. Possibly create a custom table to hold this data so that queries can be run against it.
2. Report that shows if they are eligible for the BOG Fee Waiver, based on a person record.
3. Report for students not found in the person file, to allow for resubmission at a later date. To identify those
found in person file, return colleague id into additional table field, they would be excluded from future runs.
ITS will need file along with data definitions for each field to create table.
FA report to get Reg Cred up to selected date (Report Repository)
Input is past date, output is units as of that date in time and today's current date. Columns to show student id,
name, registration credits for past date, registration credits for this term, current term. Parameters would be a
saved list of student id's, term, and past date.
Financial Aids, Research: Create report generators in the Online Report Repository for the current hard-coded ad
hoc views that are requested for updates on a semester-by-semester basis: Cal Grants or CALWORKS, Phi Theta
Kappa, Honors, NSC flat file, Summer Scholars Transfer Institute (SSTI) report. Albert's ad-hoc queries that needs
to be available via Report Repository. Many of these reports are not Fin Aid focused, need to re-evaluate
Creation of WebAdvisor based BOG Waiver that actually loads the data onto BOGW directly with some
functionality and validation with fields in place for parental signature just like the current BOG Waiver via XAP.
Pending review of completed Open CCCApply BOG Waiver creation. On hold until State makes final decision
Update Award Letter computed columns to exclude BOG dollar amount
Robert
Manson
Syed Rizvi
Financial Aid
2
Unassigned
Pend
Robert
Manson
Syed Rizvi
Financial Aid
3
Unassigned
Pend
Robert
Manson
Syed Rizvi
Financial Aid
4
Unassigned
Pend
Robert
Manson
Syed Rizvi
Robert
Manson
Syed Rizvi
Robert
Manson
Syed Rizvi
Robert
Manson
Syed Rizvi
Robert
Manson
Syed Rizvi
Robert
Manson
Financial Aid
99
Financial Aid
99
Unassigned
Pend
Financial Aid
99
Unassigned
Pend
Look into SHAP (Move to Student Process) to auto update when a student applies via CCCApply to either SAC or
SCC, if their current home location is blank or CEC/OEC
Financial Aid
99
Unassigned
Pend
Financial Aid
99
Unassigned
Pend
Interest in moving to more ImageNow EForm and move away from the online PDF forms they use currently.
There may also be a way to use fillable pdf forms via WA. SAC has 41 forms, SCC has 34. May not all be
applicable to conversion
SAP Calculations are including external transcripts in the term calculation, should not be used here only in the
total calculation. Should be included in cumulative calculation though. May have been done by Michael Le
Financial Aid
99
Michael Le
Pend
Last Updated December 17, 2014
Hold
Stored procedure to get list of student IDs from ImageNow to be used to generate report for FA
Return to top
Programmer
DISTANT EDUCATION
Status
Distant Education
Distant Education
SC
Priority
1
2
Michael Ward
Michael Ward
Pend
Pend
Distant Education
Distant Education
Distant Education
Distant Education
Distant Education
Distant Education
Distant Education
3
4
5
6
7
8
9
Unassigned
Unassigned
Unassigned
Michael Ward
Unassigned
Doug
Michael Ward
Pend
Pend
Pend
Pend
Pend
Pend
Pend
Requested
Sponsor
Subcommittee
1/13/2014
1/13/2014
Tammy Cottrell
Tammy Cottrell
1/27/2014
9/8/2014
9/8/2014
1/13/2014
9/8/2014
9/17/2014
7/16/2014
SCC/SAC
Tammy Cottrell
Tammy Cottrell
Tammy Cottrell
Tammy Cottrell
Michael Ward
Jason Ta
Last Updated December 17, 2014
Description
Automate Bb Imports
BlackBoard Archiving
Ongoing - schedule annual archive cycle
BlackBoard version upgrade. Evaluate, determine when to upgrade.
Direct link from DE to WebAdvisor search for sections
ImageNow for DE to attache Ed Plan for students
Customize/brand Bb log in page for campus
Track Pathway Students progress in Datatel
User account for LDAP check for Blackboard administration
Import student information into SARS