Kentucky Department of Education
Emergency Management Plan
Mason County High School
2013-2014
Emergency Action Plan
Index
Section
Desk Guide-Telephone Numbers
Mitigation and Prevention
Preparedness
Emergency Responsibilities
Principal
Teachers
Students
Universal Emergency Procedures
Evacuation
Reverse Evacuation
Severe Weather Safety Area
Shelter In Place
Lockdown
Drop, Cover, and Hold
Area of Rescue Assistance
Specific Emergency Actions
Accidents at Work
AIDS/HIV Infection
Aircraft Crash-Near Building, but no Damage to ATC
Allergic Reaction
Assault
Bio-Hazard Clean-up (Non-Occupational Exposure)
Bomb Threat
Bomb Threat Report
Chemical/Hazardous Material Spill
Death or Serious Illness (away from ATC)
Earthquake
Fire
Gas Leak
Hostage Situation
Kidnapping
Poisoning
Rape/Sexual Abuse
Suicide
Dos and Don’ts Regarding Suicidal Ideation
Suicidal Threat or Ideation
Suicide Attempt
Suicide Completed (Off Work Site)
Threat of Harm
Trespasser/Intruder
Warning System Requirements (OSHA)
EAP-2
Warning System in ATC
Weapons
Weather Emergencies
EAP-3
DESK GUIDE-EMERGENCY TELEPHONE NUMBERS
This page may be removed from the EAP and placed adjacent to the
telephone.
POLICE
Contact:
Ron Rice
Phone
Number
564-9411
Phone
Number
564-9411
FIRE
Contact:
EMERGENCY MEDICAL SERVICES/AMBULANCE
Contact:
Phone
Number
564-9411
Phone
Number
564-3309
SHERIFF
Contact:
Patrick Boggs
STATE POLICE
Contact:
Phone
Number
1-800-222-5555
KENTUCKY REGIONAL POISON CONTROL CENTER
Contact:
Phone
Number
1-800-222-1222
911
FBI – 1-859-341-3901
U.S. Marshalls – 1-859-233-2513
Central Office – 564-5563
EAP-4
Mitigation and Prevention
Kentucky Revised Statute 158.163 defines mitigation as the capabilities necessary to eliminate
or reduce the loss of life and property damage by lessening the impact of an event or
emergency. In this Emergency Action Plan, mitigation is those actions the Area Technology
Center and school district have taken to eliminate or reduce the loss of life and property
damage related to an event that cannot be prevented.
This same KRS defines prevention as the capabilities necessary to avoid, deter or stop an
imminent crime or threatened or actual incident. In this Emergency Action Plan, prevention is
those actions taken by an Area Technology Center and school district to decrease the
likelihood that an event or crisis will occur.
Mitigation and Prevention Checklist
o Coordinate with local first responders (city, county, and state) to specifically identify
hazards to the Area Technology Center.
o Review safety reports and assessments from all sources to identify critical areas of
infrastructure.
o Review Accident and Incident Reports for trends.
o Review insurance claims against the Area Technology Center to determine types,
locations, and severity.
o Using the above statistics, develop a Hazard Analysis for the Area Technology Center.
o Encourage staff to provide input and feedback in to the Emergency Action Plan
development process.
o Communicate the Hazard Analysis with all center staff.
EAP-5
Examples of Mitigation and Prevention Actions

Anti-bullying and anti-violence programs.
 Applying Crime Prevention through Environmental Design principles to ATC grounds and
facility.
 Bolting bookshelves to the wall.
 Building access control policies and procedures.
 Conducting walk through safety inspections of building and grounds.
 Fencing hazardous areas.
 Mail handling policies and procedures.
 Pandemic Flu preparations.
 Reviewing discipline and accident data for trends.
 Student accounting policies and procedures.
 Student supervision protocols.
NOTE: Only those policies that have been validated or proven to be effective should be
utilized.
EAP-6
Preparedness
Preparedness Checklist
o Coordinate the emergency management planning process with city, county, and state
first responders.
o Develop procedures for communicating with staff, students, families, and news media.
o Establish procedures to account for students during an emergency.
o Prepare and maintain information about the ATC’s infrastructure, to include location of
shutoffs.
o Identify and assemble the necessary emergency equipment that shall be required in an
emergency.
Examples of Preparedness Actions

Identify and incorporate into emergency procedures for individuals with special needs.
 Identify and assemble the necessary emergency equipment that shall be required in an
emergency.
 Identify and correct any weakness in the Area Technology Center’s emergency
management program.
 Review the Area Technology Center’s Hazard Analysis developed during the Mitigation and
Prevention Actions.
 Create and maintain working and planning relationships with city, county, and state first
responders.
 Conduct emergency drills (fire, tornado, lockdown, earthquake, etc.) for staff and students
with first responders.
EAP-7
Emergency Responsibilities
Principal
 Take steps deemed necessary to ensure the safety of employees, visitors, and other
individuals in the implementation of the Emergency Action Plan.
 Direct employees, visitors, and other individuals under their supervision according to
established Universal Emergency Procedures.
 Render first aid and CPR if necessary. Selected staff should be trained and certified in first
aid and CPR. If the ATC has an Automated Electronic Defibrillator, at least one staff
member must be trained in its utilization.
 Ensure that all individuals reach the designated assembly area and take a count of all
individuals to ensure complete evacuation.
 Report missing individuals to emergency response personnel.
 Assist emergency response personnel as necessary.
 Communicate first aid and emergency treatment needs to emergency response personnel.
 Make use that all emergency equipment (first aid kits, fire extinguishers, flashlights, etc.)
are in the proper place and ready for immediate use.
Teachers
 Take steps deemed necessary to ensure the safety of employees, visitors, and individuals
under their supervision.
 Direct employees, visitors, and individuals under their supervision according to established
Universal Emergency Procedures.
 Render first aid and CPR if necessary:
 Maintain a line of communication with the Principal.
 Assist as directed by the Principal and/or emergency response personnel as necessary.
Students
 Follow instructions from the Principal and teachers in the implementation of Universal
Emergency Procedures and assist other individuals in the school.
 Know the emergency alarm system in use at the ATC.

Know the location of all exits and in-place shelters.

Assist as directed by the Principal, teachers, and/or emergency response personnel.
EAP-8
Universal Emergency Procedures
Universal Emergency Procedures are a set of standard, clear directives that may be
implemented across a variety of emergency situations. When an emergency begins, the
Principal, or designee, will decide which Universal Emergency Procedures to implement based
on the situation.
There are six basic procedures which can be utilized in responding to various emergencies:
1.
2.
3.
4.
5.
6.
Evacuation,
Reverse Evacuation,
Severe Weather Safe Area,
Shelter in Place,
Lockdown,
Drop, Cover, and Hold.
Evacuation
For use when conditions outside are safer than inside.
One staff member should be assigned the responsibility to bring a first aid kit, flash light, and
cellular phone.
When the announcement is made or alarm sounded:
 Take the closet and safest way out as posted on the Emergency Floor Plan. Use secondary
route if primary route is blocked or hazardous.
 Assist those needing special assistance.
 Do not stop for belongings.
 Go to designated Assembly Area.
 Take a count of all individuals to ensure complete evacuation.
 Check for injuries and provided first aid as necessary.
 Report missing individuals to emergency response personnel.
 Assist emergency response personnel as necessary.
 Communicate first aid and emergency treatment needs to emergency response personnel.
 Wait for further instructions.
Reverse Evacuation
For use when conditions inside are safer than outside.
One staff member should be assigned the responsibility to bring a first aid kit, flash light, and
cellular phone.
When the announcement is made:
 Move staff, students, visitors, and other individuals inside as quick as possible.
 Assist those needing special assistance.
 Report to the severe weather shelter or to a location as directed by the Principal.
EAP-9
 Check for injuries and provide first aid as necessary.
 Take a count of all individuals to ensure complete reverse evacuation.

Wait for further instructions.
SEVERE WEATHER SAFE AREA
One staff member should be assigned the responsibility to bring a first aid kit, flash light, and
cellular phone.
When the announcement is made or alarm sounded:
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Take the closet and safest way out as posted on the Emergency Floor Plan. Use
secondary route if primary route is blocked or hazardous.
Assist those needing special assistance.
Do not stop for belongings.
Close all doors
Go to designated Severe Weather Safe Area.
Take a count of all individuals to ensure complete evacuation.
Check for injuries and provided first aid as necessary.
Wait for further instructions.
Remain in the safe area until the All Clear is given.
SHELTER IN PLACE
When the announcement is made:
 Staff, students, visitors, and individuals are to be cleared from all halls and common
areas and to report to the nearest office or enclosed area or other designated location.

Assist those needing special assistance.
 Close and tape all windows and doors and seal the gap between the bottom of the door
and the floor (external gas/chemical release.)

Take a count of all individuals to ensure complete evacuation.

Check for injuries and provided first aid as necessary.
 Do not allow anyone to leave the safe area.
 Stay away from all doors and windows
 Wait for further instructions.
 Remain in the safe area until the All Clear is given.
EAP-10
LOCKDOWN
When the announcement is made:
 Staff, students, visitors, and individuals are to be cleared from all halls and common areas
and to report to the nearest office or enclosed area.
 Assist those needing special assistance.
 Close and lock all windows and doors.
 Cover doors and windows with available materials.
 Stay away from all doors and windows and move individuals to interior walls and drop,
cover and hold.
 Shut off lights and be quiet.
 Wait for further instructions.
DROP, COVER, AND HOLD
When the command “DROP” is made:
 DROP-to the floor, take cover under a nearby desk or table and face away from the
windows.
 COVER-your eyes by leaning your face against your arms.
 HOLD-on to the table or desk legs, and maintain present location and position.
 Assist those needing assistance.
 Wait for further instructions.
AREA OF RESCUE ASSISTANCE
This is an area which has direct access to an exit where employees and customers, who are
unable to evacuate the building, may remain temporarily in safety to await instructions or
assistance during an emergency evacuation. The Emergency Action Plan is to outline
assistance that is to be provided by other employees to those using the Area of Rescue
Assistance. Also, the appropriate fire department should be notified of the location of each
area.
Location of Area of Rescue Assistance:
Main Office
EAP-11
Specific Emergency Actions
Accidents at Work
Staff and students should provide the Principal and teachers information on special medical or
physical needs such as: allergies, fainting, seizures or diabetes. Include procedures that may
be followed in these specific emergencies.
Teacher’s Actions:
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Report accident to Principal and appropriate teacher.
Provide for immediate medical attention including first aid, CPR, and AED.
Call 911 for Emergency Medical Services.
For minor events, provide first aid.
Principal’s Actions:
 Provide for immediate medical attention including first aid, CPR, and AED.
 Complete and submit Workers Compensation and Education Cabinet Accident Reports.
 If necessary, contact family to seek appropriate follow-up services if needed.
AIDS/HIV Infection
 Exercise appropriate caution when informing others about an individual with AIDs or HIV
infection; do not panic and spread work indiscriminately to everyone that an individual has
AIDS or HIV infection
 Make certain that those individuals who contact the individual on a regular basis know, and
insist they maintain confidentiality.
 Unless directed by a physical otherwise, allow the individual unrestricted work access and
activities.
First Aid Actions:
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
Put on clean latex gloves.
Clean the wound with antiseptic cleaner.
Bandage the wound securely.
Dispose of any blood contaminated items by placing them securely in two plastic bags and
disposing of them.
 Clean any blood spills with appropriate cleaning solution.
Aircraft Crash-Near building, but no damage to ATC
 Notify Principal, staff and call 911.
 Move all individuals away from the immediate vicinity of the crash.
 Initiate Shelter in Place if warranted.
EAP-12
 All individuals should remain in the building; any individuals outside should initiate Reverse
Evacuation or go to shelter in another building.
 No evacuations should occur unless subsequent explosions or fire endanger the ATC.
Allergic Reaction
Encourage students and staff with special health considerations to alert Principal and teachers
of any difficulties and possible remedial actions.
Possible Symptoms:

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Skin irritation or itching, rash, hives, nasal itching or sneezing, localized swelling, swollen
tongue.
Restlessness, sweating, fright, shock.
Shortness of breath, vomiting, cough, hoarseness.
First Aid Actions:
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If imminent risk---CALL 911.
Notify Principal and teachers.
Send for immediate help and medication kit for known allergies.
Assist in getting “Epi Pen” (Epinephrine) for individuals who for individuals who carry them
and prescription medications.
Keep individual comfortable and move only for safety reasons.
Principal’s/Teacher’s Actions:
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Call 911, depending on the circumstances.
Call family member or emergency contact, depending on the circumstances.
Administer medication, “Epi Pen” if appropriate.
Keep individual warm or take emergency actions as indicated.
Observe for respiratory difficulty.
Record time and site of insect sting or food ingested, name of medicine with dosage and
time administered.
Assault
Staff Observing the Incident:
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Report to the Principal and teachers the type and number of injuries and if the assailant is
still in area.
Give a good description of the assailant (clothing, height, etc.)
Give the location of the assault.
If assailant has left the building on foot, give the direction of travel.
If assailant leaves in a vehicle, give description of the vehicle, license number and
direction of travel.
Administer first aid and get medical attention if needed.
EAP-13
Principal’s/Teacher’s Actions:
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Call 911 if warranted.
Give type and number of injuries.
Advise if assailant is still in the building or on the property.
Give description of the assailant.
Give direction of travel and type of vehicle.
If threat still persists determine whether to initiate Lockdown.
Document actions for law enforcement.
Bio-Hazard Clean-up (non-occupational exposure)
Each Area Technology Center shall have a Bio-Hazard Kit. The kit is to provide for the safe
and effective containment, handling, disinfection, and disposal of bio-waste. At a minimum a
Bio-Hazard Kit is to contain the following:
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Cap and gown,
Eye Shield, mask, and gloves,
Absorbent powder,
Scoop and scoop bag,
Disinfectant,
Paper towels,
Red bio-hazard bag.
Bio-Hazard Kit Procedures
If a Bio-Hazard Kit is not available, use Clean-up Procedures Using Bleach Solution.
1.
2.
3.
4.
Block off the area of the hazard until clean-up and disinfection is complete.
Put on the cap and gown.
Put on the eye shield, mask, and gloves.
Spread absorbent powder evenly over the spill, wait 1 minute, and scoop with scraper
and place materials into scooper bag.
5. Clean and dry the area with disinfectant and allow to air dry.
6. Remove gloves, gown, eye shield, mask, and cap.
7. Place all items, including the scoop and scoop bag, into the red bio-hazard bag.
8. Thoroughly wash hands with soap and water.
9. Contact the local waste hauler to advise when the bio-hazard bag will be in the trash.
10. Place the bio-hazard bag in the trash on the day of pickup.
11. Set the bio-hazard bag on top of the bagged garbage.
12. Place a lid on the garbage container to prevent tampering.
EAP-14
Specific Sharp Disposal Procedures
1. Place the contaminated items in a specifically designed sharps container or in a hard
plastic container such as an empty laundry detergent bottle.
2. Label the bottle as a sharps container.
3. Contact the local hauler to advise when the sharps container will be set out.
4. Set the sharps container on top of the bagged garbage.
5. Place a lid on the garbage can to prevent tampering.
Clean-up Procedures Using Bleach Solution (source: Center for Disease Control)
1. Block off the area hazard from traffic until clean-up and disinfection is complete.
2. Put on disposable gloves, eye protection, mask, and some type of clothing protection.
3. Wipe up the spill using paper towels or absorbent material and place in a thick plastic
bag.
4. Gently pour a solution of one part household bleach to ten parts water (1:10) or other
EPA approved disinfectant.
5. Let the bleach solution remain on the contaminated area for 20 minutes.
6. Wipe the remaining bleach solution.
7. Remove gloves, gown, eye shield, mask, and cap.
8. Place all items, including the scoop and scoop bag, into a red bio-hazard bag or some
type of leak proof container.
9. All non-disposable cleaning materials such as mops and scrub brushes shall be
disinfected by drenching with bleach solution and air dried.
10. Thoroughly wash hands with soap and water.
11. Contact the local waste hauler to advise when the bio-hazard bag will be in the trash.
12. Place the bio-hazard bag in the trash on the day of pickup.
13. Set the bio-hazard bag on top of the bagged garbage.
14. Place a lid on the garbage container to prevent tampering.
EAP-15
Bomb Threat
Staff’s Actions:
The person receiving the call should make every attempt to:
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Prolong the conversation as much as possible,
Identify background noises and voice characteristics,
Engage the caller to give description of bomb, where it is, and when it is due to explode,
Determine the caller’s knowledge of the facility,
AVOID HANGING UP THE PHONE-Use another pone to call 9-1-1,
Complete the Bomb Threat Report following this section,
Alert the Principal without handing up.
Principal’s Actions:
 Call 9-1-1,
 Make decision on whether to evacuate the building or to stay in inside. NOTE-If an
evacuation response is initiated, modify evacuation routes if necessary based on the
possible location of the bomb.
 If what appears to be a bomb is found-DO NOT TOUCH IT-the police will take charge,
 Turn off cell phone and DO NOT transmit with radios,
 Leave the immediate environment as it is;
 Avoid opening and closing doors,
 Evacuate personnel at least 300 feet from the building. During inclement weather and a
possible prolonged search, move occupants to an alternate location.
 Take a count of all individuals to ensure complete evacuation.
 Check for injuries and provided first aid as necessary.
 Report missing individuals to emergency response personnel.
 Assist emergency response personnel as necessary.
 After an “ALL CLEAR” is given, return to the building.
EAP-16
Bomb Threat Report
Fill out completely, immediately after the bomb threat.
Date: ________________________________
Name: _______________________________
Position: _____________________________
Phone ______________________________
Questions to Ask:
1. Where is the bomb going to explode?
______________________________________________________________________
2. Where is it right now?
______________________________________________________________________
3. What does it look like?
______________________________________________________________________
4. What kind of bomb is it?
______________________________________________________________________
5. What will cause it to explode?
______________________________________________________________________
6. Did you place the bomb?
______________________________________________________________________
7. Why?
______________________________________________________________________
8. What is your address?
______________________________________________________________________
9. What is your name?
______________________________________________________________________
Descriptive Information:
Sex of caller:__________ Age:__________ Race:__________ Length of call: __________
Caller’s Voice: _____________________________________________________________
Calm Laughing Lisp Distinguished _____________________________________________
Angry, Crying, Raspy, Accent: ________________________________________________
Excited, Normal, Deep, Slow: _________________________________________________
Distinct, Ragged, Rapid, Slurred: ______________________________________________
Soft Nasal, Loud Stutter: _____________________________________________________
EAP-17
Threat Language: Well Spoken Foul Incoherent: _________________________________
Cracking Voice Clearing Throat Deep Breathing: __________________________________
Familiar Voice: ____________________________________________________________
If Familiar, Whom Did It Sound Like: ___________________________________________
Background Sounds: ________________________________________________________
Street/House Noises: _______________________________________________________
Motors: __________________________________________________________________
Office machines, Factory Noises: ______________________________________________
Long Distance Call: _________________________________________________________
Music and/or Animal Noises: _________________________________________________
Educated: ________________________________________________________________
Remarks: _________________________________________________________________
EAP-18
Chemical/Hazardous Material Spill
Chemical accidents may originate inside or outside building: Examples include: toxic
leaks or spills caused by tank, truck or railroad accident; water treatment/waste treatment
plants; industry or laboratory spills, etc.
Accidents originating OUTSIDE the building:
Staff’s Actions:
 Notify Principal and teachers.
 Move all individuals from immediate vicinity of danger—If outside, use reverse evacuation.
 Observe wind direction by observing flags or leaves and move individuals appropriately.
Principal’s Actions:
 Initiate Shelter in Place, shut off HVAC units.
 Call 9-1-1.
 Do not leave the building unless instructed to do so. If the building occupants must evacuate
the building, take care to avoid fumes.
Accidents originating INSIDE the building:
Staff’s Actions:
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
Notify Principal and teachers.
Move all individuals from immediate vicinity of danger.
Principal’s Actions:
 Check the Safety Data Sheets (SDS) to determine the urgency of the situation.
 Call 9-1-1 if warranted.
 Initiate Evacuation Plan. Avoid the area where the chemical accident occurred and any
fumes which are present.
 Take a count of all individuals to ensure complete evacuation. Modify Assembly Area if
needed to be up wind, up hill, and/or up stream from the location of the spill.
 Check for injuries and provided first aid as necessary.
 Report missing individuals to emergency response personnel.
 Assist emergency response personnel as necessary.
 After an “ALL CLEAR” is given, return to the building.
 Refrain from lighting matches, candles or other fires which could cause an explosion or
ignite volatile fumes.
EAP-19
Death or Serious Illness (away from ATC)
Staff’s Actions:
 Notify the Principal and teachers.
Principal’s Actions:
 Protect the privacy of the family, the ATC Staff neither gives nor confirms information to the
media or other without the consent of the family.
 Notify the teachers prior to the start of the business day by using a phone tree or prior to the
notification of employees.
 Schedule a staff meeting as soon as possible to:
1. Share the details that are known,
2. Review the procedures for the day,
3. Discuss the notification of other employees in KDE,
4. Availability of support services and the referral process for students needing
assistance.
 Contact the family or visit the home to offer help, condolences, and support.
 Staff should be encouraged to report any other staff member or student who might need
assistance.
 If deemed necessary by the Principal, at the end of the day, a staff meeting may be called to
disseminate additional information.
Earthquake
Because earthquakes can strike without warning, the immediate need is to protect lives by
taking the best available cover. All other actions must wait until the tremor subsides. If persons
are protected from falling objects, the rolling motion of the earth may be frightening, but may
not be dangerous.
If inside:
 Initiate DROP, COVER, AND HOLD.
 If no cover is available, get against an inside doorway or crouch against an inside wall and
cover head. STAY AWAY FROM outside walls, windows or other expanses of glass and
potential falling objects.
 Leave doors open to minimize jamming if the building shifts.
 Do not attempt to run through the building or outside due to the risk of falling objects.
 If in a room with no furniture, get against an inside wall or inside a doorway and crouch.
 After initial tremor, initiate Evacuation and take a count of all individuals to ensure complete
evacuation.
 Modify Assembly Area if needed.
EAP-20
If outside:
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Move quickly away from the building and overhead electrical wires.
Lie flat, face down, and wait for the shocks to subside.
Do not attempt to enter the building until authorized to do so.
Do not light fires or touch fallen wires.
Take a count of all individuals to ensure complete evacuation.
Check for injuries and provided first aid as necessary.
Report missing individuals to emergency response personnel.
Assist emergency response personnel as necessary.
Assembly Area:
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Earthquake safe areas will be away from the building and overhead power lines.
Keep everyone away from underground utilities.
Call 9-1-1.
In the event of aftershocks, remain calm and stay sitting close to the ground.
Administer first aid as required.
Do not re-enter the building until given an “ALL CLEAR” by the appropriate emergency
management personnel.
Fire
In the event of a fire:

Sound the alarm.
 If the fire is in the beginning stage, and a fire extinguisher is available, attempt to extinguish
the fire. DO NOT ATTEMPT THIS IF THE FIRE IS BEYOND THE BEGINNING STAGE
AND/OR THE EMPLOYEE WILL BE IN DANGER.
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Implement Evacuation Plan to the outside Assembly Area.
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Take a count of all individuals to ensure complete evacuation.
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Check for injuries and provided first aid as necessary.
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Report missing individuals to emergency response personnel.
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Assist emergency response personnel as necessary.
 Do not re-enter the building until given an “ALL CLEAR” by the appropriate emergency
management personnel.
Gas Leak
All personnel shall immediately report any suspected gas leak to the Principal.
Staff’s Actions:
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Notify Principal and teachers.
Move all staff, students, and visitors, from the immediate vicinity of danger.
EAP-21
Principal’s Actions:
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If the gas leak is in the building, implement the Evacuation Plan to the Assembly Area.

Call 9-1-1.
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Notify the gas utility company.
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Take a count of all individuals to ensure complete evacuation.
 Do not re-enter the building until given an “ALL CLEAR” by the appropriate emergency
management personnel.
Hostage Situation
Staff’s Actions:
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Notify the Principal and teachers.
Keep all individuals in offices until further notice.
Principal’s Actions:
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Initiate LOCKDOWN PROCEDURES.
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Call 9-1-1.

Notify all individuals outside of offices to report to the nearest safe area.
 If the hostage taker or armed person can be contained in one section of the building,
individuals should be moved from exposed areas or offices to a safer part of the building.
 As soon as possible, and only if it can be accomplished safely, a staff member should be
directed outside the building to warn approaching visitors of the danger.
Kidnapping
Staff’s Actions:
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Notify the Principal and teachers of suspect and missing individuals.
Move other individuals (if present) away from the area of abduction.
Principal’s Actions:
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Call 9-1-1.
Obtain a description of the suspect from witnesses.
If appropriate, arrange for counseling assistance for employees.
Poisoning
Immediate Actions:

Call 9-1-1 and seek medical attention.
 Call the Poison Center Hotline 1-800-222-1222. Material Data Safety Sheets should be
used to identify first aid actions.

Administer first aid as directed by the Poison Center Hotline.
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Notify Principal and teachers.
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Utilize building personnel with knowledge of poisonous materials, first aid training.
EAP-22
 In the event an employee has been poisoned, Principal should notify spouse or next of kin.
Preventive Measures:
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Keep poisonous materials in a locked and secure location.
Post the Poison Center Hotline emergency in a conspicuous location.
Provide staff with information on possible poisonous materials in the building.
Make sure that Material Safety Sheets are present and readily accessible.
Rape/Sexual Abuse
When an ATC Principal or staff member is notified that a rape or other sexual abuse may have
occurred, they must protect the identity and right to privacy of the alleged victim and the
alleged perpetrator. News of the incident should be contained as much as possible. The
services provided to the victim and her/his family must be kept confidential and should be
coordinated with outside providers, such as a rape crisis center or hospital emergency room.
Rape/Sexual becomes a crisis to be managed by ATC staff only when one of more of the
following conditions is present:
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A rape of other sexual abuse occurs in the building or surrounding property.
Rumors of the allege incident are widespread and damaging.
Staff and students witness police action or emergency services response.
When one or more of the above conditions exists, the following should be implemented:
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Confidentiality should be maintained during the investigation---by all staff and students.
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Ensure the physical safety of the assaulted/abused individual.
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Notify appropriate law enforcement and rape crisis center.
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Determine which peers of the victim may need support.
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Take actions to control rumors.
 Store all records related to rape or other sexual abuse incident and services provided in a
confidential fire not available to any and/or all staff.
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Suicide
Hinting, writing or talking about suicide is a call for help and must be taken seriously. When
confronted with a situation in which life threatening behavior is present, immediate mobilization
of all appropriate resources is paramount. Under such conditions, commitment to staff and
student confidentiality is superseded by the need to initiate life saving intervention.
The following classifications offer three (3) levels of suicide risk:
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Suicidal Threat or Ideation,
Suicide Attempt,
Suicide Completed.
Do’s and Don’ts Regarding Suicidal Ideation
 DO LISTEN to what the employee is saying and take the suicidal threat seriously.
 DO GET HELP by contacting an employee counselor, psychologist, Supervisor or other
appropriate resource. Never attempt to handle a potential suicide by yourself.
 DO OBSERVE the employee’s nonverbal behavior. Facial expressions, body language,
and other overt signs often are more telling than what the employee says.
 DO ASK whether the employee is thinking about suicide. If the indication is “yes,” ask
how she/he plans to do it and what steps have already been taken.
 DO ASSURE the person that you care and you will find help will keep her/him safe.
 DO STAY with the employee, and if possible, assist with transfer to appropriate mental
health professional. The employee has placed trust in you, so you must help transfer
that trust to another person.
 DO NOT LEAVE the employee alone for even a minute.
 DO NOT ACT shocked; do not allow you to be sworn secrecy by the individual.
 DO NOT ignore any threat no matter how small.
 DO NOT LET the employee convince you that the crisis is over. Often the most
dangerous time is precisely when the person seems to be felling better. Sometimes the
employee may appear happy and relaxed simply because they have come to a decision
(even if the decision is suicide.)
 DO NOT TAKE too much upon yourself. Your responsibility to the employee in this
situation is limited to listening, being supportive, and getting her/him to a trained mental
health professional immediately.
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Suicidal Threat or Ideation
Suicidal Ideation is a common medical term for the thoughts about suicide, which may be as
detailed as a formulated plan, without the suicidal act itself. Although most people who
undergo suicidal ideation do not commit suicide, some go on to make suicide attempts.
In the event a staff member has reason to believe that another employee is a suicide risk or
has made a suicidal threat they should:
Staff’s Actions:
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Keep the employee under continuous supervision.
Notify emergency personnel, but do not leave the employee alone.
Notify Principal and teachers.
Follow the Do’s and Don’ts Regarding Suicidal Ideation.
Suicide Attempt
Staff’s Actions:
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Notify Principal and teachers.
Ensure the short term physical safety of employees.
Principal’s Actions:
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Call 9-1-1.
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Administer first aid until emergency assistance arrives.
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Keep the employee under observation at all times.
 Document all actions taken on behalf of the employee (e.g. referrals, phone contacts, followup activities, etc.)
Suicide Completed (away from ATC)
Staff and students should exercise caution when discussing an “apparent suicide”. Often there
will be ongoing investigations by the police and family members may be reluctant to accept the
terrible nature of the death. When the cause of death is clear, it is best to request permission
from the family to talk about the suicide with other individuals. If news of the suicide is
received, the Principal or designee shall initiate efforts to address emotional reactions within
the staff and student body. Suicide should not be ignored nor should it be romanticized or
sensationalized; it should be dealt with thoughtfully, carefully and compassionately.
Staff’s Actions:
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Notify the Principal and teachers.
Avoid spreading rumors.
Watch for warning signs in other employees (such as “copy cat” actions).
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Principal’s Actions:
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Once the death has been confirmed notify the staff.
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Do not release the names of family members.
 If the media requests information, refrain from discussing any details relating to the
deceased employee.
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Some staff may be particularly upset and may request and/or require support.
 Compile a list of other employees deemed to be at risk, consider immediate counseling
opportunities as part of the Cabinet’s commitment to responsible follow-up and recovery.
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Consider an afterhours staff meeting; the following points may be covered:
1.
Debrief the events of the day;
2.
Provide emotional support for all staff;
3.
Announce the plans made by the family for services;
4.
To the extent possible, make efforts to ensure that regular routine is followed;
5.
In general, recognize a tragic loss of life, without emphasizing the means of
death.
Threat of Harm
These procedures offer a starting point when addressing possible workplace violence, but are
not intended to be a script or to be implemented without thought on the part of staff. At all
times it is expected that personnel will use professional judgment in assessing and addressing
potential threats to safety. It is essential to use “warning signs” and other materials
responsibility. This processes described below offers an opportunity to help maintain Area
Technology Center safety by identifying and referring individuals who need help. They are not
intended to encourage profiling, labeling or stigmatizing of individuals.
In the event of an IMMEDIATE danger:
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Call 9-1-1.
 Take immediate action to secure or isolate the individual posing a threat and prevent access
to potential weapons (if known).
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Take immediate action to move others from harm’s way (in immediate vicinity of event).
If Warning Signs are observed, but there is not an imminent risk:
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Have individual observing Warning Signs.
Interview the individual of concern (consider using a trained counselor).
Call 9-1-1 if necessary.
Develop an Action Plan according to the determined level of risk.
Document referrals, actions taken, follow-up plans, etc.
Trespasser/Intruder
Staff’s Actions:
 Notify the Principal and teachers giving a description and location of the subject.
 If possibly, keep staff, students, and visitors away from the subject.
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Principal’s Actions:
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Call 9-1-1 with description and location of subject.
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Determine whether to initiate lockdown procedures.
 Attempt to keep the subject in full view until the police arrive while maintaining a safe
distance.
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If possible, take measures to keep subject away from staff, students, and visitors.
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Advise subject that they are trespassing and need to leave the building and property.
Weapons
Staff’s Actions:
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If danger exists, employees, vendors, and visitors should seek immediate shelter.
Notify Principal and teachers.
Principal’s Actions:
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Call 9-1-1.
Give location, identify, and description of the individual.
Give description and location of weapons.
If weapon is on an individual (but not displayed) isolate the individual.
If weapon is in a container of some type, prevent access to that area.
If the individual is displaying the weapon:
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Remain calm, avoid sudden moves or gestures.
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Do not attempt to take the weapon from the individual.
 Using a calm and clear voice instruct the individual that they need to place the weapon
down.
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Use the individual’s name while talking to them.
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Try not to raise your voice-but, it this becomes necessary, do so decisively and with
clarity.
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Determine whether to implement Lockdown, Evacuation or other Procedure.
Weather Emergencies
WATCHES-conditions are right for development of a weather hazard. Watches cover a larger
area than Warnings. Watches usually have lead times of approximately 1-2 hours (tornado or
thunderstorm), 3-12 hours (flash flood), and 1`2-36 hours (river flood or winter storm).
WARNINGS-a hazard is imminent and the probability of occurrence is extremely high.
Warnings are issued based on eyewitness reports or clear signatures from remote sensing
devices (radar, satellite). Warnings usually have lead times of approximately 30 minutes or
less (for thunderstorm type events) and 6-18 hours for (river floods and winter storms).
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ADVISORIES-Issued when weather is expected to disrupt normal routines, but is not expected
to be life threatening. Advisory lead times are the same as Warnings.
Upon Issuance of a Watch or Advisory
Principal’s Actions:
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Monitor weather reports for change in condition.
Be alert for possible change in weather status.
Upon Issuance of a Warning
Principal’s Actions:
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Implement Severe Weather Safe Area procedure.
All employees, visitors, and customers shall proceed to the designated safe areas.
Remain quiet to hear further instructions.
Take a count of all individuals to ensure complete evacuation.
In the event of building damage, individuals shall be evacuated to safer areas of the
building or from the building.
 If evacuation occurs, do not reenter the building until given the “All Clear.”
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