Department of Finance Heritage
Strategy
Delivering sustainable heritage outcomes for Commonwealth property
managed by Finance on behalf of current and future generations
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Property and Construction Division
Department of Finance
Treasury Building, 8 Parkes Place West, Parkes, ACT 2600
Telephone: (02) 6215 3486
Email: environment&heritage@finance.gov.au
Internet: www.finance.gov.au
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Finance Heritage Strategy |
3
Department of Finance Heritage Strategy
Delivering sustainable heritage outcomes for Commonwealth property managed by
Finance on behalf of current and future generations
'Djakaldjirrparr' mural by Johnny Bulun Bulun, located in the Communications Centre, John Gorton
Building, King Edward Terrace, Parkes, ACT. Source: Department of the Environment, 2012.
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Glossary
AM Asset Management
CEH Compliance, Environment and Heritage
CHL Commonwealth Heritage List
EPBC Act Environment Protection and Biodiversity Conservation Act 1999
HESS Heritage, Environment and Sustainability Services
HMP Heritage Management Plan
ICRMF Integrated Compliance and Risk Management Framework
PCD Property and Construction Division
PDB Project Delivery Branch
POB Property Operations Branch
PPB Portfolio Planning Branch
WOAG Whole-of-Australian-Government
OPENING OF THE ROYAL AUSTRALIAN MINT BY HIS ROYAL HIGHNESS THE DUKE OF
EDINBURGH
22 February 1965. Denison Street, Deakin ACT Source: The Mint Collection, 1965.
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Contents
Glossary
4
Foreword
7
1. Executive summary
8
2. Heritage in the Finance context: setting the scene
11
2.1
Legislative context
11
2.2
Whole-of-Australian-Government role
11
2.3
Finance-managed and controlled portfolio
11
3. Finance heritage aspects of the ICRMF
16
3.1
Integrating heritage across the Portfolio
16
3.2
Framework
16
4. Finance Heritage Policy
24
4.1
Asset Management Policy
24
4.2
Compliance
26
4.3
Due diligence and consistency with recognised industry practices
21
4.4
Full integration of heritage into business processes
22
4.5
Reputation
22
5. Finance Heritage Programme
30
5.1
Heritage training and awareness
31
5.2
Identification and assessment of heritage values
32
5.3
Heritage Register
35
5.4
Heritage impact assessment and management planning
36
5.5
Heritage interpretation and communication
46
5.6
Condition reporting and monitoring of heritage values
48
6. Implementation and compliance checklists
50
6.1
Implementation
50
6.2
Heritage Strategy commitments summary
52
6.3
Compliance checklist for heritage strategies
60
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COMMONWEALTH OFFICES BUILDING
4 Treasury Place, East Melbourne, Victoria.
Source: GML Heritage, 2014
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Foreword
I am pleased to endorse the Department of Finance Heritage Strategy, which
outlines how the Department of Finance will manage its heritage obligations under
the Environment Protection and Biodiversity Conservation Act 1999.
As a central agency of the Australian Government, the Department of Finance plays a
key role in supporting the Government across a wide range of policy areas, including
strategically managing Commonwealth property. The Department of Finance is also
responsible for the project management of major, high-risk or complex capital
works as determined by the Australian Government, and manages a portfolio of
properties to support Government objectives.
The Finance-managed property portfolio is diverse and includes many places that
are significant for their Indigenous, historic, natural or social heritage values. These
places are not only important to the Australian Government, but are valued by the
Australian community for their role in continuing to tell the stories that have shaped
our nation.
Each heritage place is unique and connects us to our shared national history of past
land uses and cultural practices, remarkable natural landscape features, technical
advancements, and the role of Government in the administration of a nation. The
Department of Finance recognises its responsibility as the custodian of these
heritage values.
This Heritage Strategy promotes a practical approach to managing heritage through
considering heritage values in all relevant aspects of the property life cycle,
including acquisition, asset planning, contract management, property maintenance,
works projects and divestment. This Heritage Strategy will be integrated into
Finance’s core management frameworks and business processes for property and
construction activities.
The Department of Finance is committed to delivering sustainable heritage
outcomes for Commonwealth property on behalf of current and future generations,
and I am confident that we are well placed to achieve these outcomes.
<<Insert signature>>
Professor Jane Halton PSM
Secretary
Department of Finance
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1. Executive summary
The Department of Finance (Finance) is responsible for many aspects of Australian
Government property. At a Whole-of-Australian-Government (WOAG) level, Finance
provides advice on property policy and administers several key pieces of legislation.
As well as managing the Finance-owned and controlled property portfolio (the
Portfolio), Finance also manages construction projects on behalf of other Australian
Government departments and agencies as required. These activities are managed in
accordance with the Environment Protection and Biodiversity Conservation Act 1999
(EPBC Act).
The EPBC Act requires each Australian Government department and agency to
prepare and implement a Heritage Strategy and to review and regularly report on its
progress.
Finance prepared and implemented its first Heritage Strategy in 2005 in accordance
with the requirements of the EPBC Act. Finance has reviewed its Heritage Strategy
and has made steady progress on several commitments.
Finance’s revised Heritage Strategy builds upon the work commenced in 2005, and
seeks to achieve a sustainable and integrated approach to heritage management.
Going forward, Finance will focus on achieving full heritage compliance across the
Portfolio, with particular emphasis on integrating heritage considerations into the
relevant aspects of portfolio management, contract management, planned works
and the project life cycle.
This revised Heritage Strategy outlines the approach to integrated compliance,
continued development of Heritage Assessments and Heritage Management Plans
(HMPs), and a robust approach to evaluate compliance with our heritage
commitments. A range of tools and procedures, established under Property and
Construction Division’s (PCD) Integrated Compliance and Risk Management
Framework (ICRMF), have been developed to support the Heritage Strategy.
The ICRMF focuses on effectively managing risk to comply with Finance’s legislative
obligations, including its heritage responsibilities under the EPBC Act. Through
implementing the ICRMF and the Heritage Strategy, Finance will seek to exemplify
leadership in managing the heritage values of the Commonwealth properties it
manages. Finance will build on the practical measures and procedures already
established to manage heritage matters across the Portfolio, to ensure compliance,
consistency and an integrated business approach.
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1.1
How to use this Heritage Strategy
Table 1.1 provides a summary of sections within the Strategy
Section 1
Executive summary
Section 2
Legislative context, Finance’s roles and responsibilities and
the Finance Portfolio
Section 3
Heritage aspects of the ICRMF including the Heritage
Strategy's vision and objectives
Section 4
Finance’s heritage policies
Section 5
Finance’s Heritage Programme and commitments including
training, heritage assessments, heritage register and
management planning
Section 6
Implementation, EPBC Act compliance checklists and a
summary of the Heritage Strategy commitments
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2. Heritage in the Finance context:
setting the scene
2.1
Legislative context
Finance supports the Minister for Finance with administering several pieces of
Commonwealth legislation. Legislation pertinent to implementing the Heritage
Strategy and for which Finance has administrative responsibility includes:







Australian Capital Territory (Planning and Land Management) Act 1988
Lands Acquisition Act 1989
Lands Acquisition (Northern Territory Pastoral Leases) Act 1981
Lands Acquisition (Repeal and Consequential Provisions) Act 1989
National Land Ordinance 1989
Public Works Committee Act 1969
Public Governance, Performance and Accountability Act 2013
In addition to the EPBC Act, the Northern Territory (Commonwealth Lands) Act 1980
is also relevant to the Heritage Strategy, but is not administered by Finance.
2.2
Whole-of-Australian-Government role
As a central agency of the Australian Government, Finance plays a key role in
assisting government across a wide range of policy areas to ensure its outcomes are
met, particularly regarding expenditure, financial management, and the operations
of Government.
Finance supports the government to achieve its policy objectives by contributing to
three key outcomes:
 Informed decisions on government finances through: policy advice;
implementing frameworks; and providing financial advice, guidance and
assurance
 Effective government policy advice, administration and operations through:
oversight of Government Business Enterprises; Commonwealth property
management and construction; risk management; and providing ICT services
 Support for parliamentarians, others with entitlements and organisations as
approved by government through the delivery of entitlement and targeted
1
assistance.
When providing property advice to other Australian Government departments and
agencies, Finance may point out obligations under the EPBC Act; however,
departments and agencies remain responsible for their own compliance, including
undertaking their own due diligence and obtaining relevant specialist heritage
advice.
1
Finance Annual Report 2012-13: iii
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2.3
Finance-managed and controlled property portfolio
In addition to Finance’s WOAG role, Finance manages a portfolio of approximately
104 properties across Australia. The number of Finance owned and controlled
properties changes each year through divestment and acquisition activities. The
Portfolio comprises a diverse range of properties including office buildings, special
purpose facilities, heritage assets, vacant land and contaminated sites.
The heritage values currently identified across the Portfolio include natural heritage
areas, Indigenous heritage sites and artefacts, historic buildings and landscapes. The
diversity of heritage values and issues to be managed across the Portfolio present
many opportunities and challenges, and Finance continues to demonstrate strong
leadership for the Australian Government in its proactive and due diligence
approach.
2.3.1 Asset Management Policy
Finance’s Asset Management Policy (AM Policy), drives effective, efficient and
sustainable property outcomes for Finance. The AM Policy outlines Finance’s
commitment to improving its asset management practices, and aligns Finance
business with relevant legislation and government policies.
Under the AM Policy, Finance is committed to:
 continuously improving asset management capability by establishing and
adhering to effective and efficient asset management processes and practices
 ensuring that operational activities are aligned with asset management
strategies
 ensuring that workforce planning is aligned to asset management objectives.
Implementing the Heritage Strategy is a key output of the AM Policy.
2.3.2 Property management
Finance provides a variety of property management services to the Australian
Government. These range from developing and implementing WOAG policies and
frameworks to assisting other departments and agencies with their asset and
property management requirements, and managing a portfolio of real property
assets. Finance also provides advice and assistance to relevant departments and
agencies undertaking whole-of-life cost-benefit-analysis under the Commonwealth
Property Management Framework.
Finance’s responsibilities include:
 administering the Commonwealth Property Policy Framework for managing
Commonwealth owned or leased property. This includes administering
legislation and policy for acquiring, disposing of and managing property
interests
 managing the Portfolio, including construction, major refurbishment,
sustainability, acquisition, ownership and disposal of real property
 owning and managing the special purpose properties
 owning and managing the Prime Minister’s official establishments.
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Finance’s is required to:
 provide property services to departments and agencies on a WOAG basis
 increase the level of ownership where supported by sound cost-benefit analysis
and value for money decisions
 manage legislative compliance, contractual, financial, security, social, heritage,
environmental and post-divestment liability risks in accordance with the ICRMF
 minimise costs commensurate with the established level of service
 enhance asset value and leverage property opportunities (including treating
planning irregularities)
 generate revenue to support Finance’s objectives for the Portfolio.
Outsourced property service provider
The Australian Government, represented by Finance, has a contract with an
outsourced property service provider for a range of management services across the
Portfolio. The current contract with Five D Holdings Pty Ltd (Five D) commenced on
1 July 2013 with an initial term of four years and a two-year option to extend. Under
the contract, Five D manages estates, facilities, capital works programmes, and
provides valuation services for Finance.
KIRRIBILLI HOUSE
111 Kirribilli Avenue, Kirribilli, Sydney, NSW
Source: Department of Finance, 2012.
Official establishments
Ownership and responsibility for managing the Prime Minister’s official residences
was transferred from the Department of the Prime Minister and Cabinet to Finance
in September 2010.
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Portfolio planning
Finance is responsible for strategic property planning and implementing the ICRMF.
This function within Finance also develops the AMPs and the 10 year planned works
programme for the Portfolio.
Finance heritage managers and coordinators
Finance has a dedicated Compliance, Environment and Heritage (CEH) team,
comprising of members with specialist tertiary qualifications and industry
experience in managing heritage places. The CEH team works closely with Finance
managers, property managers, tenants and Five D for assessment planning,
maintenance and major project delivery to ensure that heritage values are
addressed appropriately in all decision-making processes.
The CEH team also delivers the Environment and Heritage Assessment and Planning
Programme, which includes prioritised Heritage Assessments and HMPs for the
Portfolio.
2.3.3 Divestment, acquisitions and leasing
Finance implements government policy to sell or transfer surplus properties where
there are no public interest reasons to retain them. The Special Minister of State is
responsible for approving disposals under the Commonwealth Property Disposals
Policy. Finance is responsible for identifying and addressing any heritage or
environmental concerns to ensure that property sales comply with the
requirements of the EPBC Act.
Finance provides leasing and property-related advice to departments and agencies
undertaking leasing negotiations and market testing. Finance also assists with
property acquisition and, in some instances, does so on behalf of other departments
and agencies. Under the Commonwealth Property Management Framework,
departments and agencies must seek endorsement from the Secretary of Finance
prior to entering into certain property lease arrangements.
When acquiring property on behalf of the Government, Finance ensures compliance
and oversees the due diligence process for identifying key issues and constraints.
This includes managing compensation issues arising from acquisitions and
overseeing post-acquisition licensing arrangements where necessary.
Finance is responsible for administering Crown Leases, where the underlying land
remains in Commonwealth ownership post-sale. Finance reviews lessee
development proposals to ensure compliance with the terms of the Crown Lease.
Where appropriate, and consistent with the terms of the Crown Lease for a
Commonwealth Heritage place, Finance will ask a lessee to demonstrate that it has
considered its compliance obligations under the EPBC Act to ensure heritage values
are protected.
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2.3.4 Major projects
Finance manages major capital works projects on behalf of the Australian
Government and some departments and agencies. Finance oversees the two-stage
approval process for capital works and is responsible for the construction and
delivery of domestic non-Defence major capital works projects following completion
of the Public Works Committee process. Finance is also responsible for sustainable
improvement in the construction of major, high-risk or complex capital works
projects as determined by the Australian Government. It delivers allocated projects
and provides advice to some departments and agencies on construction and related
matters.
FACADE CONSERVATION WORKS
John Gorton Building, King Edward Terrace, Parkes, ACT
Source: Department of Finance, 2014.
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3. Finance heritage aspects of the
ICRMF
3.1
Integrating heritage across the Portfolio
Clear expectations, strategic direction and practical implementation tools are
required to ensure best practice heritage management is integrated across the
Portfolio. This section of the Heritage Strategy provides a specific heritage
framework that is part of the ICRMF. The ICRMF and its heritage aspects formalise
several existing administrative arrangements, supplemented with additional tools
and guidance where necessary, to ensure best practice and compliance.
3.2
Framework
3.2.1 ICRMF
Finance is proactively managing compliance across the Portfolio. The ICRMF aims to
integrate compliance requirements, including heritage requirements, into the dayto-day business of PCD.
3.2.2 Framework overview
The ICRMF includes heritage aspects that comprise this Heritage Strategy and
implementation tools. The heritage aspects are integrated into the ICRMF, but are
documented and highlighted here to meet the requirements of Section 341ZA of the
EPBC Act. The structure of the ICRMF is shown in Figure 3.1 and Table 3.1
respectively.
3.2.3 Heritage vision statement
To deliver sustainable heritage outcomes for Commonwealth property
managed by Finance on behalf of current and future generations
3.2.4 Objectives
The objectives of the Heritage Strategy and framework are to:
 ensure compliance with the heritage requirements of the EPBC Act
 ensure sustainable heritage outcomes are aligned with the Finance Asset
Management Policy, including its outputs such as AM Plans and the Planned
Works Programme
 apply due diligence and effectively manage risk regarding heritage values of
the Portfolio
 fully integrate heritage considerations into portfolio management
 establish and maintain relationships with departments, agencies, state
government and non-government entities with heritage responsibilities
 build upon Finance’s reputation as a leader in managing the heritage aspects
of Commonwealth property.
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Legislation,
Regulations,
policies,
codes and
standards
ICRMF diagram
Site values,
characteristics
and condition
Site
planning
Property
management
activities
Projects
Organisations
Identifying the hazards
Assessing the risks
Controlling the risks
Emergency Preparedness
Compliance monitoring, reporting and review
PCD Internal Committee - compliance auditing and corrective actions
Tasks
Individuals
Responsibility, Accountability, Training, Awareness
Figure 3.1
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Table 3.1: Finance heritage aspects of the ICRMF
Policies and Legislation
Programme strategic direction
EPBC Act
Heritage training and awareness
programme
Commonwealth Heritage
Management Principles
Burra Charter
Department of the Environment
guidelines: - 2010 Guide for
assessing significance - Ask First Natural Heritage Charter
Asset Management Policy
Department of Finance Heritage
Strategy
ICRMF
Due diligence and best practice
protocols
Identification and assessment of
heritage values programmes
Heritage Register
Heritage management planning
Heritage impact assessment
planning
Heritage interpretation and
communication programmes
Condition reporting and
monitoring on heritage values
Compliance reporting and review
Other relevant Australian
International Council on
Monuments and Sites guidelines
LONDON BRIDGE NATURAL ARCH
London Bridge Road, Googong Foreshore, NSW
Source: Department of the Environment, 2010.
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Implementation tools
procedures
Implementation tools
information solutions
Property management
Property Management
Information System
Training and awareness checklists
Identification and assessment
checklist, heritage assessment
format guideline, significance
ranking guideline
Conflict resolution process
Heritage Register Reporting
checklist
Training induction records
Heritage Register
HMP upload
Risk register by property
Incident register
Property contributory elements
HMP format guideline
Work order special instructions
HMP review checklist
Property works record
HMP public comment and
notification procedure
Inspection condition reports
Minimum standards of
maintenance and repairs
Building owner approval process
Asset management plans – checklist
Condition reporting procedure
Works request proforma
Consultation procedure including
Indigenous consultation
Archival recording guidelines
Divestment Acquisitions
Checklists
Major Projects
Self-assessment procedure
EPBC referral instructions
Commitments checklist
Project control group agenda items
Project close out checklist
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4. Finance Heritage Policy
4.1
Asset Management Policy
The AM Policy outlines Finance’s commitment to improving its asset management
practices and capabilities, and aligns Finance business with relevant legislation and
government policies. Implementing the Heritage Strategy is a key output of the AM
Policy. The AM Policy is therefore the overarching policy for managing heritage
across the Finance Portfolio.
THE LODGE
5 Adelaide Avenue, Deakin, ACT.
Source: Department of the Environment, date unknown.
The guiding principles for asset management practices are quoted below:
 Optimal Identifying the best value for money options by assessing competing
lifecycle factors, such as the performance, environment, cost and risk associated
with the Portfolio
 Integrated Asset planning and management decisions consider the strategic
direction of PCD, Finance and the Government
 Holistic Asset planning decisions are based on the evaluation of options
encompassing asset lifecycle
 Accountability for asset condition, use and performance
 Governance An effective governance structure is established to support asset
management decision making
 Continuous improvement Regular review of AM plans, processes and
procedures
 Systematic Applying a methodical management approach to promote consistent
and auditable actions.
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Policy 1: Finance will ensure the AM Policy practices are applied to the
heritage management of its Portfolio.
4.2
Compliance
The ICRMF provides a strategic framework for compliance across the Portfolio. The
ICRMF is consistent with risk management standards as set out by the International
Organization for Standardization and Standards Australia. The ICRMF and the AM
Policy outline Finance’s commitment to adhere to the legislative compliance
requirements established in the Australian Government Property Management
Framework.
Policy 2: Finance will manage its portfolio in accordance with the heritage
requirements of the EPBC Act. Finance will seek to meet the intent of state and
territory heritage requirements where these do not conflict with
Commonwealth legislation.
MALABAR HEADLAND
South of the central business district of Sydney, NSW.
Source: Department of Finance, 2010
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4.3
Due diligence and consistency with recognised industry
practices
The AM Policy establishes Finance’s commitment to excellence in its AM practices.
To ensure legislative compliance and to support Finance’s role as a leader in
sustainable heritage management, due diligence and consistency with recognised
industry practices are essential when managing heritage assets and issues.
Policy 3: Finance will seek to ensure it manages its heritage properties and
projects consistent with current heritage industry standards and guidelines,
and that any changes proposed for its heritage properties are planned and
implemented with due diligence against legislative requirements.
4.4
Full integration of heritage into Finance business
processes
This Heritage Strategy seeks to support existing processes and, where necessary,
implement new procedures to integrate heritage considerations into Finance
business. Achieving full integration will be primarily facilitated with the ICRMF
Finance Heritage Tools, which provide guides, templates and checklists for various
aspects of Finance business. The ICRMF Heritage Tools will allow Finance personnel,
tenants and service providers to consider and appropriately address heritage issues
in the day-to-day management of properties and projects.
Policy 4: Finance will familiarise its personnel, contractors and tenants with
key heritage considerations and the Finance Heritage Tools to integrate
heritage matters into Finance business.
4.5
Reputation
Finance has a strong reputation for environment and heritage stewardship for its
property portfolio, both within Government and in the wider community.
Continuing to achieve legislative compliance will build on this reputation and
provide leadership for other departments and agencies in managing heritage places
for current and future generations.
Policy 5: Finance will continue to build on its reputation as a leader in
managing the heritage of Commonwealth property by maintaining a focus on
compliance assurance and current industry standards, and increasing
visibility of heritage management practices within and external to Finance.
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WEST PORTAL CAFETERIA
Constitution Avenue, Parkes, ACT
Source: Department of the Environment, 2002.
TREASURY BUILDING
Parkes Places, Parkes, ACT
Source: Department of Finance, 2012
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5. Finance Heritage Programme
Established in the first Finance Heritage Strategy (2005), the Finance Heritage
Programme (the Programme) implements a range of Australian Government
requirements under the EPBC Act. The Programme aims to ensure compliance with
the heritage requirements of the EPBC Act and support integration of heritage
considerations into Finance business. The Programme comprises the following
components:
 heritage training and awareness
 identification and assessment of heritage values
 Heritage Register
 heritage management planning
 heritage impact assessment and management
 heritage interpretation and communication
 condition reporting and monitoring of heritage values
 compliance reporting and review.
An overview of each component of the Programme, along with commitments to
ensure appropriate implementation is provided in the following section.
5.1
Heritage training and awareness
5.1.1 Overview
All new Finance staff responsible for property management and/or heritage matters
are required to undergo a targeted induction training programme, which is provided
by Finance’s CEH team. The programme includes information and instructions
regarding Finance’s environment and heritage procedures and legislative
requirements specific to their role. Detailed inductions for representatives of
Finance’s outsourced property service provider are delivered as necessary.
5.1.2 Commitments
No.
Commitment
Timeframe
Leader
1
Finance staff responsible for property and
construction matters will receive induction
training on EPBC Act requirements and
expected heritage practice upon
commencement of the position.
Ongoing (within
three months of
commencing the
role)
PPB
2
Finance staff responsible for property and
construction matters will receive in-house
refresher training on a regular basis.
At least every
three years
PPB
3
Finance’s outsourced property service provider
will receive detailed inductions upon
commencement and refresher training on a
regular basis.
PPB
As required –
refresher
training at least
every three years
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5.2
Identification and assessment of heritage values
5.2.1 Overview
Identification and assessment programme
Finance has made steady progress identifying and assessing Commonwealth
Heritage values within the Portfolio. The Programme of identification and
assessment will continue to be subject to changes to the Portfolio as properties are
divested or transferred to Finance. The process of identifying and assessing
Commonwealth Heritage values for the Portfolio will include the following steps to
ensure consistency with EPBC Act s341ZB and Regulation 10.03G:
 consider natural and cultural heritage values
 recognise Indigenous people as the primary source of information on the
significance of their heritage and their participation as necessary to identify and
assess Indigenous heritage values
 identify values against the Commonwealth Heritage Criteria
 use expert heritage advice to ensure that levels of documentary and field
research are appropriate to support best practice assessment and management
of heritage values
 use a comparative and thematic approach
 consult, as appropriate, with other government departments and agencies, site
stakeholders and the local community.
Finance has developed a robust Heritage Assessment Format (included in the
Finance Heritage Tools in the ICRMF) to ensure all assessments of properties are
consistent and comply with the requirements of the EPBC Act and Regulations.
SURVEY MARKER ACT/NSW BORDER
Top of Pleasant Hill, ACT/NSW border
Source: Biosis Research Pty Ltd. 2014.
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Conflict resolution in the Finance heritage framework
Heritage values are not always readily understood or accepted. Matters that may
require resolution include:
 determining whether a heritage value exists and meets the threshold for the CHL
 conflict between heritage values and contamination remediation requirements,
hazardous materials management and safety issues in the same location
 managing heritage values in the context of conflicting use or activity.
Conflict does not usually occur between natural and built heritage values as it is
unlikely for them to occur within the same location for the Portfolio.
Specialist heritage service providers, appointed to the Heritage, Environment and
Sustainability Services (HESS) panel, independently identify and assess heritage
values on behalf of Finance and are guided by:
 the EPBC Act and Regulations
 best practice standards such as the Burra Charter, Ask First and the Natural
Heritage Charter
 the Finance Heritage Assessment Format and significance ranking guideline.
The implications of heritage values and formal inclusion on the CHL are addressed
in a HMP prepared by a HESS panel heritage services provider. Finance’s CEH team
commissions these HMPs and provides guidance on heritage issues and listing
implications. Where necessary, and in an effort to complement heritage advice,
expert advice is sought from a range of independent sources including
contamination, hazardous materials and safety experts. The HESS panel, the
Department of the Environment and the Australian Heritage Council also provide
additional advice. The procedure for managing conflicting heritage issues and values
is included in the ICRMF Heritage Tools, as outlined in this section.
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5.2.2 Commitments
No.
Commitment
Timeframe
Leader
4
Ongoing
The identification and assessment process will be
undertaken in accordance with EPBC Act Section
341ZB, Regulation 10.03G, industry expected
practice and the Finance Heritage Tools in the ICRMF.
PPB
5
The assessment of Commonwealth Heritage values of
the current (1 July 2014) Portfolio will be completed
by 30 June 2018.
By end of
2017/18
PPB
6
The assessment of properties added to the Portfolio
from 1 July 2014 will be completed prior to decisionmaking regarding changes of use, divestment,
development or potentially significant modifications
to fabric/ values.
Ongoing
PPB
7
Heritage assessments will be undertaken in
accordance with Finance’s Heritage Assessment
format and by a suitably qualified heritage specialist.
Finance will nominate places in its Portfolio assessed
as having Commonwealth Heritage values to the
Australian Heritage Council for possible inclusion on
the Commonwealth Heritage List as Heritage
Assessments are finalised and accepted by Finance.
Ongoing
PPB
Ongoing
PPB
8
9
Where required, Finance will seek expert advice from Ongoing
the HESS panel, other industry specialists, the
Department of the Environment and the Australian
Heritage Council to assist with resolving conflicts
over heritage values. The conflict resolution
procedure in the ICRMF Heritage Tools will be
implemented.
PPB and
PDB
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5.3
Heritage Register
5.3.1 Overview
The Finance Heritage Register was published online in December 2013. It includes
information about the heritage values for the 20 properties in the Portfolio currently
included on, or nominated to, the CHL. The Finance Heritage Register can be
accessed on the Finance website at:
finance.gov.au/property/heritage/register.html#register
The Finance Heritage Register is maintained by the CEH team and will be updated
on a regular basis and in accordance with the requirements of the EPBC Act and
Regulations. The Register contains information for each place against the following
fields:
Property name
Finance ID number CHL Place ID
number
Ownership
Location
Landscape setting
Description of the
place
History and
summary uses of
the place
Statutory heritage
values
CHL statement of
significance
Gazetted values for Non-statutory
each of the CHL
heritage listings
criteria
Property or
information access
restrictions or
requirements (if
any)
Conservation
documents of
references
Record last updated
Report on Heritage Register
Finance is required to prepare a report for the Minister for the Environment on the
Finance Heritage Register in accordance with EPBC Act S341ZB (2) (c) and
Regulation 10.03G (3). The first report is in progress and will be completed by
December 2014. Finance's Heritage Register will be reviewed in the same cycle as
the three yearly review of the Finance Heritage Strategy. The next review of the
Register will be prepared in 2017-18.
Finance Heritage Strategy |
28
5.3.2 Commitments
No.
Commitment
Timeframe
Leader
10
The Finance Heritage Register will be updated
regularly. Updates are to include changes to
property use and new information as a result of
Heritage Assessments and Management Plans.
Ongoing updates to be
undertaken at
least annually
PPB
11
The first report on the Finance Heritage Register
will be submitted to the Minister for the
Environment in 2014.
By December
2014
PPB
12
The Finance Heritage Register will be reviewed
and reported on in accordance with the EPBC
Act and Regulations.
Every three years PPB
13
Ongoing
Finance will implement recommended changes
to the Register arising from the review within 12
months of accepting the review report.
PPB
14
New entries to the Finance Heritage Register will Ongoing
be prepared within 12 months of acceptance of a
final Heritage Assessment.
PPB
Finance Heritage Strategy |
29
5.4
Heritage impact assessment and management planning
5.4.1 Overview
Finance’s properties with identified heritage values are used for a range of functions
including residences, government and commercial offices, mixed uses, training
facilities, as well as vacant land. Finance manages its heritage properties in
accordance with the requirements of the EPBC Act and Regulations, which include
the preparation of HMPs, maintenance and development planning.
Heritage Management Plans
Since 2005, Finance has made steady progress with its HMPs for items with
identified Commonwealth heritage values. The programme for preparing HMPs will
be subject to changes to the portfolio as properties are divested or transferred to
Finance. HMPs have been prepared or are currently being developed for high risk
properties. Finance Commonwealth Heritage Properties were identified as high risk
and prioritised accordingly where the site:



did not have an existing Conservation Management Plan or HMP
is / was scheduled for divestment
is / was scheduled for refurbishment or major maintenance works.
Finance HMPs are prepared in accordance with the EPBC Act and Regulations. The
HMPs reflect the criteria for the CHL and address the requirements for preparing
management plans for properties with Commonwealth heritage values and the
Commonwealth Heritage Management Principles. In addition, Finance has
developed a robust HMP format (included in the Finance Heritage Tools in the
ICRMF) to ensure all HMPs are compliant, consistent, and easy to use. A heritage
handbook also accompanies the HMP and offers easy to read guidelines, dos and
don’ts for contractors and a quick reference guide for applying the HMP.
SNAPPER ISLAND
Sydney Harbour, NSW
Source: Sydneyforeveryone.com.au, 2014
Finance Heritage Strategy |
30
Public Notification of HMPs
Since the first Heritage Strategy, prepared in 2005, Finance has delayed public
notification of HMPs under the requirements of the EPBC Act in order to address
security requirements for Finance properties. Finance has recently commenced a
trial for public notification of a HMP for one of its properties. This will provide a case
study to determine the most cost effective process for achieving compliance with the
public notification requirements of the EPBC Act. It is anticipated that a public
version of a HMP will be provided in order to appropriately manage classified and
sensitive information.
The first public notification for a Finance HMP will be complete by December 2014.
Finance will then determine how new and reviewed HMPs should be prepared to
incorporate notification as a final step in completing a HMP. Notification of HMPs
prepared to date will be undertaken in conjunction with the five yearly review
requirements for HMPs.
SWAMP CREEK ARTEFACT
Urayarra, ACT/NSW border
Source: Biosis Research Pty Ltd., 2014
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Reviews of HMPs
HMPs will be reviewed and updated at least once every five years from their
commencement in accordance with the EPBC Act. Finance has completed or
contributed to operational draft HMPs for the following properties in the Portfolio:
Property name
Property address
City / suburb
State
The Royal Australian Mint &
60 Denison Street
60 - 66 Denison
Street
Deakin
ACT
Anzac Park East and West
Constitution Ave
Parkes
ACT
Russell Blocks
(HMP developed and
managed by Department of
Defence)
Block 4 Section 80
Block 1 Section 85
Block 2 Section 80
Block 3 Section 80
Blocks 2 and 3
Section 84
Russell
ACT
Alice Springs 13 McMinn St
13 McMinn Street
Alice Springs
NT
Edward Braddon
Commonwealth Law Courts
Davey Street
Hobart
TAS
Commonwealth Offices
4 Treasury Place
Melbourne
VIC
John Gorton Building
King Edward Terrace
Parkes
ACT
Newlands Street and
Parkes Place
The following HMPs are currently in progress:
Parkes
ACT
Treasury Building
Property name
Property address
City / Suburb
State
West Portal Cafeteria
Constitution Avenue
Parkes
ACT
West Block
Queen Victoria
Terrace
Parkes
ACT
Customs Depot
Lower Ben Boyd
Road
Neutral Bay
NSW
Snapper Island
Sydney Harbour
Sydney
NSW
Googong Foreshore
Lot 8, off Burra Road
Googong
NSW
The Lodge
Adelaide Avenue
Deakin
ACT
Kirribilli House
Kirribilli Avenue
Kirribilli
NSW
The HMP programme will be subject to change over the life of the Heritage Strategy,
and HMPs may be removed or added to this list as appropriate.
Heritage maintenance and conservation
Finance has an annual maintenance programme for the Portfolio. At a detailed level,
maintenance planning is primarily guided by HMPs for Commonwealth heritage
properties as part of the Asset Management Plans. Where a property has
Commonwealth Heritage values, Finance’s maintenance and planned work
programme addresses any conservation objectives of the works that require funding
and planning beyond standard operational needs. Funding for maintenance is
allocated through the Finance annual portfolio budget process on a risk
management and compliance basis.
Finance Heritage Strategy |
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Process for planning and managing changes to heritage properties
The ICRMF Heritage Tools provide guidance on the matters to consider when
proposing a change to a heritage property, such as capital works, leasing,
divestment, refurbishment or works proposals, change of use or sale including for
Crown Leases. The process to be followed aims to ensure compliance with the EPBC
Act and Regulations. The process assesses potential risks and seeks to minimise any
impacts on heritage values. It assists in identifying mitigation measures or
management strategies and establishing ongoing heritage protection following
divestment. The tools also provide guidance on how to seek approval via EPBC Act
referral for activities that may have a significant impact that cannot be avoided or
minimised.
The key steps of the process involve:
 early consultation with the CEH team
 review of the HMP and Heritage User Guide, where possible
 preparing a self-assessment and/or a Heritage Impact Statement if required
 seeking advice from CEH team on the procurement strategy and selection criteria
where required
 ensuring procurement and use of specialist contractors with experience in
working with original materials and that possess traditional trades skills and
techniques that relate to the specific heritage values
 consulting with the Department of the Environment as appropriate
 preparing a submission under S341ZE or an EPBC Act referral as appropriate,
including supporting documents completing a Finance building owner approval
documentation as appropriate
 compiling a project commitment checklist (major works) or heritage works
proforma/change record (minor works)
 works/project monitoring of compliance with commitments and conditions
 project close out and compliance review documentation as required.
Anticipated development or divestment
Finance has a divestment programme for the disposal of properties that are surplus
to Commonwealth requirements. Some of these properties may have
Commonwealth Heritage significance. Finance acknowledges its obligations to plan
for the ongoing protection of heritage property when it is transferred from Finance
ownership. Finance operates in accordance with the requirements of the EPBC Act
such as notification to the Minister, EPBC Act referral, development of specific sale
clause and/or HMPs.
Planned divestments cannot be included in the Strategy due to the commercial
sensitivities of these transactions. Recent and current works and changes to Finance
heritage properties are outlined below.
Ownership changes
The following properties with Commonwealth heritage values were divested from
the Finance portfolio between 2005 and 2013:






Mines Cottage Myilly Point, Darwin, NT
Burnett Cottage, Myilly Point, Darwin, NT
Fort Scratchley, Newcastle, NSW
Brisbane Naval Staff Offices, Brisbane, QLD
York Park North Tree Plantation, Barton, ACT
Cameron Offices, Belconnen, ACT.
Finance Heritage Strategy |
33
Management changes
Key management changes of relevance to the Commonwealth Heritage properties in
the Portfolio during 2005 and 2013 were:
 Finance’s outsourced property service provider changed from UGL Services
to Five D in 2013
 Finance and the ACT Government entered into a 150 year lease agreement
for Googong Dam and Foreshores in 2011
 The management of the base buildings of the Prime Minister’s official
establishments transferred from the Department of Prime Minister and
Cabinet to Finance in 2010
 The contract management arrangement for the special purpose properties
were changed to internal management by Finance in 2012.
Physical changes
Key physical changes completed or in progress, to properties with Commonwealth
Heritage values in the Portfolio include:
 Prior to divestment, Finance oversaw the award-winning restoration and
conservation of Fort Scratchley, Newcastle, NSW (completed)
 Refurbishment of the Royal Australian Mint and 60 Denison Street, Deakin,
ACT (completed)
 Internal refurbishment of the Anzac Park West, Parkes, ACT (completed)
 Safety and mothballing works for the West Portal Cafeteria, Parkes, ACT
(completed)
 Internal upgrade of security controls and foyer layout in the Treasury
Building, Parkes, ACT (completed)
 Remediation of contaminated land at Malabar Headland, NSW and Cox
Peninsula, NT (in progress)
 The Lodge, Deakin, ACT Refurbishment Project (in progress)
 Landscaping upgrade at The Lodge, Deakin, ACT (in progress)
 Landscaping upgrade for Kirribilli House, Kirribilli, NSW (in progress)
 Sandstone conservation repairs at John Gorton Building, Parkes, ACT (in
progress)
 Refurbishment of services at West Block, Parkes, ACT (planned).
Finance Heritage Strategy |
34
SCARRED TREE - BEYOND GOOGONG FORESHORES
Source: Environmental Resources Management Australia, 2014.
Finance Heritage Strategy |
35
5.4.2 Commitments
No.
Commitment
Timeframe Leader
15
The preparation of Finance HMPs will be
undertaken in accordance with EPBC Act
Section 341ZS, Regulation 10.03B, Schedule
7A and 7B and undertaken by a suitably
qualified heritage specialist in accordance
with Finance’s HMP format.
Ongoing
PPB
16
The preparation of Finance HMPs for the
places currently identified (2014) in the
property portfolio as having CHL values will
be completed by December 2018.
By 2018
PPB
17
Operational draft HMPs for properties added
to the Finance portfolio from 2014 assessed
as having CHL values will be prepared within
three years of acceptance of the Heritage
Assessment by Finance.
Ongoing
PPB
18
Finance HMPs will be reviewed five years
from the date of completion.
Ongoing
PPB
19
Ongoing
Public notification of HMPs will be
incorporated as a final step in the preparation
of the HMP, or included in the five year
review process, subject to Finance’s
satisfaction with the measures to be
developed during 2014 to manage classified
and sensitive information.
PPB
20
HMPs will consider and guide maintenance
and minor conservation works.
Ongoing
PPB
21
Heritage conservation works identified
through routine maintenance inspections and
the preparation of HMPs will be costed and
prioritised as part of the annual Portfolio
budgeting process.
Ongoing
PPB
22
Proposed physical and management changes
to heritage properties (works, divestment,
major projects) in the Finance portfolio will
be undertaken in accordance with the
Finance Heritage Tools in the ICRMF, a HMP,
Section 341ZE of the EPBC Act or a selfassessment, or EPBC Act referral, as
appropriate.
Ongoing
PPB, POB and
PDB
23
Divestments will be conducted in accordance
with EPBC Act Section 341ZE, best practice
and using due diligence planning. Heritage
values will be protected during sale by
appropriate means.
Ongoing
PPB and PDB
24
Major projects, capital works or remediation Ongoing
projects will be undertaken in accordance
with the Finance Heritage Tools in the ICRMF,
a HMP, Section 341ZE of the EPBC Act or a
PPB and PDB
Finance Heritage Strategy |
36
No.
Commitment
self-assessment, and comply with agreed
mitigation measures or EPBC Act referral
commitments.
Timeframe Leader
25
Finance contract management will ensure
compliance of contractors and use
experienced contractors for works.
Ongoing
PPB and POB
26
A record of change will be maintained for
changes to heritage places for management
and compliance reporting.
Ongoing
PPB and POB
27
Any actions that are likely to have a
significant impact on heritage values will be
referred under the EPBC Act.
Ongoing
PPB
ARTISTS IMPRESSION OF ANZAC PARK PORTAL BUILDINGS
Anzac Parade, Parkes, ACT.
Source: Photographed by Richard Clough, courtesy of the National Library of Australia (modified to
black and white).
Finance Heritage Strategy |
37
5.5 Heritage interpretation and communication
5.4.3 Interpretation overview
Opportunities for interpretation of heritage properties within the Portfolio are
subject to property use (including government business), tenant and security
requirements. Finance’s HMP format includes guidance on interpretation options
that are customised to each site. Where information about a site’s heritage values
can be interpreted within these parameters, Finance has provided exterior
interpretive signage. Several properties include interior displays of interpretive
information in foyer areas that are accessible to the public, and some properties
within the Portfolio conduct open days at least once a year allowing public access to
these important heritage buildings and their extensive art collections.
The online Finance Heritage Register provides the public with detailed information
about the Commonwealth Heritage values currently identified at Finance-owned
properties. The Register will be updated regularly, ensuring that current
information about the heritage value of the Portfolio is publicly accessible.
5.4.4 Communication overview
Finance consults with the Department of the Environment, and other Australian
Government departments and agencies to discuss and seek input and advice
regarding the management of heritage values at Finance-owned properties. This
consultation and liaison happens as required and focuses on compliance with the
EPBC Act and Regulations.
Finance is not obliged to comply with state and territory heritage legislation or local
government heritage related instruments. However, where these do not conflict
with Commonwealth legislation Finance will seek to meet the intent of state,
territory and local heritage policies, initiatives and legislation.
Consultation with the community, including Indigenous stakeholders, is undertaken
in relation to specific heritage issues at individual properties as needed. Finance
ensures best practice during the preparation of its Heritage Assessments and HMPs
through consulting with Traditional Owner representatives, and conducting
meetings and site walkovers. Consultation with the community will also occur under
the new Finance procedures for the public notification of HMPs.
Finance Heritage Strategy |
38
5.4.5 Commitments
No.
Commitment
Timeframe
Leader
28
Finance will continue to include heritage
interpretation considerations in HMPs for
properties within its portfolio.
Ongoing
PPB
29
Finance will seek to implement onsite and/or
online heritage interpretation where security
and access requirements allow.
Ongoing
PPB and
POB
30
Finance will regularly update the Finance
Heritage Register to ensure public access to
current heritage value information continues.
Ongoing (Linked
to commitment
10)
PPB
31
Finance will liaise with the Department of the
Environment as needed regarding heritage
matters including major projects, Heritage
Assessments, HMPs, the public notification
process and reviews and reports against
Strategy commitments.
Ongoing
PPB
32
Finance will continue to consult with key
stakeholders including Traditional Owners
during the preparation of Heritage
Assessments and HMPs. Consultation with
Traditional Owners is to align with expected
Australian Government practice established
under the Ask First guideline.
Ongoing
PPB
5.5
Condition reporting and monitoring on heritage values
5.5.1 Overview
Reporting on, reviewing and monitoring the condition of Finance-owned properties
assists to ensure continuous improvement and best practice heritage management
of the Finance property portfolio. Under EPBC Act S341ZH, a five yearly report is
required to be compiled by the Minister for the Environment that reviews the
properties included on the CHL. Key inputs to this report are HMPs, HMP reviews
and information from the Finance property management records. The first report to
address these requirements for the Portfolio is in preparation, and will be
completed by December 2014.
The Finance property management system, which includes preparing and updating
AM Plans, annual property inspections and the property portal, along with
preparing and reviewing HMPs, allows Finance to record and monitor condition and
works implementation for identified Commonwealth Heritage values. Finance has
developed a works proforma for property managers and the outsourced property
service provider to assist with capturing and tracking modifications to buildings
with Commonwealth Heritage values. This process will continue to be implemented
to ensure robust data is recorded and updated for heritage properties in the
Portfolio. Finance is also committed to investigating improvements to the property
portal to capture records electronically.
Finance has recently commenced a programme of AM Plans across its portfolio,
which will include updated information on the condition of properties. This
information will be used to update the Finance property portal and Finance Heritage
Finance Heritage Strategy |
39
Register as it becomes available. Current HMPs will inform the AM Plans as
appropriate and new HMPs can draw upon relevant information included in the AM
Plans to ensure an integrated approach to managing information about the
condition of Commonwealth Heritage values in the Portfolio.
5.5.2 Commitments
No.
Commitment
Timeframe
Leader
33
Finance will ensure its property management
records system is regularly updated and
adjusted as appropriate to track changes to
properties with Commonwealth Heritage
values.
Ongoing, with
updates
undertaken at
least quarterly
PPB,
Five D
34
Finance will compile the information required
as input to the Minister for the Environment’s
report under Section 341ZH of the EPBC Act on
a five yearly basis as part of monitoring and
reporting on the condition of Commonwealth
Heritage values within the Portfolio.
Every five years
PPB
35
Finance AM Plans and HMPs will be prepared
to include cross-referencing as appropriate and
updated condition information.
Ongoing
PPB,
Five D
WEST BLOCK
Commonwealth Avenue, Parkes, ACT.
Source: Eric Martin and Associates, 2014.
Finance Heritage Strategy |
40
6. Implementation and Compliance
Checklists
To ensure the Finance Heritage Strategy is implemented successfully, Finance
supervisors will ensure that all staff with property and construction responsibilities
adopts the policies outlined in this Heritage Strategy and deliver on its
commitments. Finance will also ensure that robust processes and systems are in
place for relevant property and construction contractors and that they too are
accountable for contributing to the successful delivery of the Heritage Strategy.
Tracking performance against the commitments and ensuring checklists, guidelines
and templates provided in the ICRMF Heritage Tools are used, will also be key to
success.
To ensure progress against this Strategy is on track, this section provides a
summary list of commitments to be used to guide, prioritise and monitor
implementation on an annual basis.
This section also provides checklists to demonstrate that the Strategy complies with
the requirements of the EPBC Act and Regulations.
6.1.1 Commitments
No.
Commitment
Timeframe
Leader
Finance supervisors will ensure their staff with
responsibility for property and construction
matters are accountable for adoption of
Heritage Strategy policies and delivery of
Heritage Strategy commitments.
Finance will ensure relevant property and
construction contractors are accountable for
contributing to the successful delivery of
Heritage Strategy policies and commitments.
Ongoing
PCD
Ongoing
PCD,
Five D
38
Finance will regularly track progress and
performance against Strategy commitments.
At least annually
PPB
39
Finance will prepare a review of the Strategy
every three years in accordance with the
requirements of the EPBC Act and Regulations.
Every three
years
PPB
36
37
Finance Heritage Strategy |
41
REFURBISHED COMMUNICATIONS CENTRE FOYER (ORIGINAL CHROME LEAF CEILING)
John Gorton Building, King Edward Terrace, Parkes, ACT
Source: Environmental Resources Management Australia, 2013.
Finance Heritage Strategy |
42
6.2
Finance Heritage Strategy commitments summary
Strategy
Ref.
Number
Detail
Timeframe
Lead
er
Section 4.1
Policy 1
Ongoing
Finance will ensure the AM
Policy practices are applied to
the heritage management of its
Portfolio.
PPB
Section 4.2
Policy 2
Ongoing
Finance will manage its
Portfolio in accordance with
the heritage requirements of
the EPBC Act. Finance will seek
to meet the intent of state and
territory heritage
requirements where these do
not conflict with
Commonwealth legislation.
PPB
Section 4.3
Policy 3
Finance will seek to ensure it
manages its heritage
properties and projects
consistent with current
heritage industry standards
and guidelines, and that any
changes proposed for its
heritage properties are
planned and implemented
with due diligence against
legislative requirements.
Ongoing
PPB
Section 4.4
Policy 4
Finance will familiarise its
personnel, contractors and
tenants with key heritage
considerations and the
Finance heritage tools to fully
integrate heritage matters into
Finance business.
Ongoing
PPB
Section 4.5
Policy 5
Finance will continue to build
on its reputation as a leader in
managing the heritage of
Commonwealth property by
maintaining a focus on
compliance assurance and
current industry standards
and increasing visibility of
heritage management
practices within and external
to Finance.
Ongoing
PPB
Finance Heritage Strategy |
43
Strategy
Ref.
Number
Detail
Timeframe
Lead
er
Section 5.1
Commitment 1
Finance staff responsible for
property and construction
matters will receive induction
training on EPBC Act
requirements and expected
heritage practice upon
commencement of the
position.
At least
every three
years
PPB
Commitment 2
Finance staff responsible for
property and construction
matters will receive in-house
refresher training on a regular
basis.
At least
every three
years
PPB
Commitment 3
Finance’s outsourced property
service provider will receive
detailed inductions upon
commencement and refresher
training on a regular basis.
As required
– refresher
training at
least every
three years
PPB
Commitment 4
Ongoing
The identification and
assessment process will be
undertaken in accordance with
EPBC Act Section 341ZB
Regulation 10.03G, industry
expected practice and the
Finance Heritage Tools in the
ICRMF.
Commitment 5
The assessment of
Commonwealth Heritage
values of the current (1 July
2014) Portfolio will be
completed by 30 June 2018.
By 2017/18
PPB
Commitment 6
The assessment of properties
added to the Portfolio from 1
July 2014 will be completed
prior to decision-making
regarding changes of use,
divestment, development or
potentially significant
modifications to fabric/values.
Ongoing
PPB
Commitment 7
Ongoing
Heritage assessments will be
undertaken in accordance with
Finance’s Heritage Assessment
format and by a suitably
qualified heritage specialist.
PPB
Commitment 8
Ongoing
Finance will nominate places
in its Portfolio assessed as
having Commonwealth
Heritage values to the
Australian Heritage Council for
possible inclusion on the
PPB
Section 5.2
PPB
Finance Heritage Strategy |
44
Strategy
Ref.
Number
Detail
Timeframe
Lead
er
Commonwealth Heritage List
as Heritage Assessments are
finalised and accepted by
Finance.
Section 5.3
Section 5.4
Commitment 9
Where required, Finance will
seek expert advice from the
HESS panel, other industry
specialists, the Department of
the Environment and the
Australian Heritage Council to
assist with resolving conflicts
over heritage values. The
conflict resolution procedure
in the ICRMF Heritage Tools
will be implemented.
Ongoing
PPB
and
PDB
Commitment
10
The Finance Heritage Register
will be updated regularly.
Updates are to include changes
to property use and new
information as a result of
Heritage Assessments and
Management Plans.
Ongoing updates to
be
undertaken
at least
annually.
PPB
Commitment
11
The first report on the Finance
Heritage Register will be
submitted to the Minister for
the Environment in 2014.
By
December
2014
PPB
Commitment
12
The Finance Heritage Register
will be reviewed and reported
on in accordance with the
EPBC Act and Regulations.
Every three
years.
PPB
Commitment
13
Finance will implement
recommended changes to the
Register arising from the
review within 12 months of
accepting the review report.
Ongoing
PPB
Commitment
14
New entries to the Finance
Heritage Register will be
prepared within 12 months of
acceptance of a final Heritage
Assessment.
Ongoing
PPB
Commitment
15
The preparation of Finance
HMPs will be undertaken in
accordance with EPBC Act
Section 341ZS, Regulation
10.03B, Schedule 7A and 7B
and be undertaken by a
suitably qualified heritage
specialist in accordance with
Finance’s HMP format.
Ongoing
PPB
Finance Heritage Strategy |
45
Strategy
Ref.
Number
Detail
Timeframe
Lead
er
Commitment
16
The preparation of Finance
HMPs for the places currently
identified (2014) in the
Portfolio as having CHL values
will be completed by
December 2018.
By 2018
PPB
Commitment
17
Operational draft HMPs for
properties added to the
Portfolio from 2014 assessed
as having CHL values will be
completed within three years
of acceptance of the Heritage
Assessment by Finance.
Ongoing
PPB
Commitment
18
Finance HMPs will be
reviewed five years from the
date of completion.
Ongoing
PPB
Commitment
19
Public notification of HMPs
will be incorporated as a final
step in the preparation of the
HMP, or included in the five
year review process, subject to
Finance’s satisfaction with the
measures to be developed
during 2014 to manage
classified and sensitive
information.
Ongoing
PPB
Commitment
20
HMPs will consider and guide
maintenance and minor
conservation works.
Ongoing
PPB
Commitment
21
Heritage conservation works
identified through routine
maintenance inspections and
the preparation of HMPs will
be costed and prioritised as
part of the annual Portfolio
budgeting process.
Ongoing
PPB
and
POB
Commitment
22
Ongoing
Proposed physical and
management changes to
heritage properties (works,
divestment, major projects) in
the Portfolio will be
undertaken in accordance with
the Finance Heritage Tools in
the ICRMF, a HMP, Section
341ZE of the EPBC Act or a
self-assessment, or EPBC Act
referral, as appropriate.
PPB
and
PDB
Finance Heritage Strategy |
46
Strategy
Ref.
Section 5.5
Number
Detail
Timeframe
Lead
er
Commitment
23
Divestments will be conducted
in accordance with EPBC Act
Section 341ZE, best practice
and using due diligence
planning. Heritage values will
be protected during sale by
appropriate means.
Ongoing
PPB
Commitment
24
Ongoing
Major projects, capital works
or remediation projects will be
undertaken in accordance with
the Finance Heritage Tools in
the ICRMF, a HMP, Section
341ZE of the EPBC Act or a
self-assessment, and comply
with agreed mitigation
measures or EPBC Act referral
commitments.
PPB
and
PDB
Commitment
25
Finance contract management
will ensure compliance of
contractors and use
experienced contractors for
works.
Ongoing
PPB
and
POB
Commitment
26
A record of change will be
maintained for changes to
heritage places for
management and compliance
reporting.
Ongoing
PPB,
PDB
and
POB
Commitment
27
Any actions that may have a
significant impact on
Commonwealth Heritage
values will be referred under
the EPBC Act.
Ongoing
PPB
Commitment
28
Ongoing
Finance will continue to
include heritage interpretation
considerations in HMPs for
properties within its Portfolio.
PPB
Commitment
29
Finance will seek to implement Ongoing
onsite and/or online heritage
interpretation where security
and access requirements
allow.
PPB
Commitment
30
Finance will regularly update
the Finance Heritage Register
to ensure public access to
current heritage value
information continues.
PPB
Ongoing
(Linked to
Commitmen
t 10)
Finance Heritage Strategy |
47
Strategy
Ref.
Section 5.6
Section 6
Number
Detail
Timeframe
Lead
er
Commitment
31
Ongoing
Finance will liaise with the
Department of the
Environment as needed
regarding heritage matters
including major projects,
heritage assessments, HMPs,
the public notification process
and reviews and reports
against Strategy commitments.
PPB
Commitment
32
Ongoing
Finance will continue to
consult with Traditional
Owners during the
preparation of heritage
assessments and HMPs.
Consultation is to align with
expected Australian
Government practice
established under the Ask First
guideline.
PPB
Commitment
33
Finance will ensure its
property management records
system is regularly updated
and adjusted as appropriate to
track changes to properties
with CHL values.
Ongoing,
with
updates
undertaken
at least
quarterly
PPB,
Five
D
Commitment
34
Finance will compile the
information required as input
to the Minister for the
Environment’s report under
Section 341ZH of the EPBC Act
on a five yearly basis as part of
monitoring and reporting on
the condition of CHL values
within the Portfolio.
Every five
years
PPB
Commitment
35
Finance AM Plans and HMPs
will be prepared to include
cross-referencing as
appropriate and updated
condition information.
Ongoing
PPB,
Five
D
Commitment
36
Ongoing
Finance supervisors will
ensure their staff with
responsibility for property and
construction matters are
accountable for adoption of
Heritage Strategy policies and
delivery of Heritage Strategy
commitments.
PCD
Finance Heritage Strategy |
48
Strategy
Ref.
Number
Detail
Timeframe
Lead
er
Commitment
37
Finance will ensure relevant
property and construction
contractors are accountable
for contributing to the
successful delivery of Heritage
Strategy policies and
commitments.
Ongoing
PCD
Five
D
Commitment
38
Finance will regularly track
progress and performance
against Heritage Strategy
commitments.
At least
annually
PPB
Commitment
39
Finance will prepare a review
of the Strategy every three
years in accordance with the
requirements of the EPBC Act
and Regulations.
Every three
years
PPB
Customs Marine Depot in the early 1980s.
Source: Environmental Resource Management Australia 2014, courtesy of
Customs records held on site, NAA File N73-6306
Finance Heritage Strategy |
49
WORLD WAR II BOORA POINT BATTERY OBSERVATION TOWER
Malabar Headland, NSW
Source: Department of Finance, 2010.
Finance Heritage Strategy |
50
6.3
Compliance checklist for heritage strategies
Table 6.1: EPBC Regulation 10.03E Schedule 7C compliance checklist
Ref. Instruction
Included Section
1
A strategy must include general matters, including the
following:
(a)
a statement of the agency’s objective for
management of its heritage places

Section 3.2
(b)
a description of how the heritage strategy
operates within the agency’s corporate
planning framework

Section 2.3
(c)
a list of key positions within the agency, the
holders of which are responsible for
heritage matters

Section
2.3.2
(d)
an outline of a process for consultation and
liaison with other government
departments and agencies on heritage
matters

Section 5.5
(e)
an outline of a process for consultation and
liaison with the community on heritage
matters, including, in particular, a process
for consultation and liaison with
indigenous stakeholders on indigenous
heritage matters

Section 5.5
(f)
an outline of a process for resolution of
conflict arising from the assessment and
management of Commonwealth Heritage
values

Section 5.2
(g)
an outline of processes for monitoring,
reviewing and reporting on the
implementation of an agency’s heritage
strategy

Section 6
2
A strategy must include matters relating to the identification
and assessment of Commonwealth heritage values, including
the following:
(a)
an outline of the process for identifying and
assessing the Commonwealth heritage
values of all agency property
(b)
a statement of the timeframes for the completion of:
(i)
the agency’s heritage identification and
assessment programme

Section 5.2
(ii)
the agency’s register of places and their
Commonwealth Heritage values

Section 5.2
(iii)
the agency’s report to the Minister, that
includes details of the programme and a
copy of the register

Section 5.2
3
A strategy must include matters relating to the management of

Section 5.2
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51
Ref. Instruction
Included Section
Commonwealth heritage values, including the following:
(a)
a description of how the agency’s heritage
places register will be maintained, updated
and made accessible to the public

Section 5.3
(b)
a statement of the time frame for the
preparation of management plans for the
agency’s Commonwealth Heritage places

Section 5.4
(c)
an outline of the existing use, by the
agency, of places with Commonwealth
Heritage values

Section 5.4
(d)
an outline of current or expected
development, works, disposal or other
proposals that may affect Commonwealth
Heritage values

Section 5.4
(e)
an outline of the process to ensure that
Commonwealth heritage values are
considered in the agency’s planning for
future development, works, divestment or
other proposals

Section 5.4
(f)
a plan and budget for the maintenance and
long-term conservation of Commonwealth
heritage values

Section 5.4
(g)
an outline of the process by which the
success of the agency in conserving
Commonwealth heritage values will be
monitored and reviewed

Section 5.6
4
A strategy must include matters relating to Commonwealth
Heritage training and promotion, including the following:
(a)
a programme for the training of agency
staff about Commonwealth heritage
obligations and best practice heritage
management

Section 5.1
(b)
a programme for promoting community
awareness of Commonwealth heritage
values, as appropriate

Section 5.5
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52
Table 6.2: Commonwealth heritage management principles compliance
checklist
Ref.
Principle and Compliance Response
Principle
1
The objective in managing Commonwealth Heritage places is to
identify, protect, conserve, present and transmit, to all generations,
their Commonwealth Heritage values.
Response
Addressed in Section 5
Principle
2
The management of Commonwealth Heritage places should use the
best available knowledge, skills and standards for those places, and
include ongoing technical and community input to decisions and
actions that may have a significant impact on their Commonwealth
Heritage values.
Response
Addressed in Section 5
Principle
3
The management of Commonwealth Heritage places should respect all
heritage values of the place and seek to integrate, where appropriate,
any Commonwealth, state, territory and local government
responsibilities for those places.
Response
Addressed in Section 5
Principle
4
The management of Commonwealth Heritage places should ensure
that their use and presentation is consistent with the conservation of
their Commonwealth Heritage values.
Response
Addressed in Section 4
Principle
5
The management of Commonwealth Heritage places should make
timely and appropriate provision for community involvement,
especially by people who: (a) have a particular interest in, or
associations with, the place; and (b) may be affected by the
management of the place.
Response
Addressed in Section 5
Principle
6
Indigenous people are the primary source of information on the value
of their heritage and that the active participation of Indigenous people
in identification, assessment and management is integral to the
effective protection of Indigenous heritage values.
Response
Addressed in Section 5
Principle
7
The management of Commonwealth Heritage places should provide
for regular monitoring, review and reporting on the conservation of
Commonwealth Heritage values.
Response
Addressed in Section 5
Finance Heritage Strategy |
53
EDWARD BRADDON COMMONWEALTH LAW COURTS
39-41 Davey St, Hobart, Tasmania.
Source: Environmental Resources Management Australia, 2012.
Finance Heritage Strategy |
54