Bastrop Fine Arts Guild Board Minutes: February 3, 2015
Meeting called to order at: 9:04 by President, Donna Cunningham. In attendance:
Donna Cunningham, Rebekah Strachn, Jeanette Condray, CJ Jordan, Carol Lyon,
Karol Rice, and David Baker (Maria Montoya-Hohenstein was out of town).
I.
Presentation of Apprenticeship Program from Jeff Synder
A.
B.
C.
B.
C.
D.
E.
F.
G.
H.
II.
Apprentice program could include 2 apprentices in Painting,
2 in Pottery, 2 in Glass, and 2 in Sculpture.
Education is one of the goals established by the board
Sculpture Apprenticeship Guidelines
1.
Apprentice program for 18-25 year olds due to liability issues.
2.
Apprentices would work for 3 days.
3.
Would increase production and variety of sculpture.
4.
Artist would provide instruction and monitoring of apprentices.
5.
Apprentice would split time between school and apprenticeship.
6.
Apprentice should show writing and drawing skills, internet skills,
communication skills, and commitment to a safe and positive work
environment.
7.
Liability insurance would be needed.
8.
Calendar could follow school calendar due to high temperatures
during the summer months.
One silo to be designated for sculpture program.
Non-profit status of guild could be used for funding of materials.
Portion of Reflective Sculpture Garden dedicated to fire.
1.
Funding for production of sculptures through grants and
donations.
2.
Possible ideas for fire related sculptures:
a.
Big Book idea for garden
b.
Hand tool collage
c
Aluminum puddles labeled with locations for historical
purpose.
d.
Melted engines
Jeff will donate large welding table that would be placed outside of silo.
Time line of construction of Art Center was questioned:
1.
6 months for completion of detailed architect drawings.
2.
Early 2017 set for completion date.
David moved to further explore/incorporate apprentices program into art
center program. Rebekah seconded. Motion passed.
Jeff Synder will send his complete proposal to board for review.
Motion to approve minutes with one correction made by Carol Lyon and seconded
by Karol Rice. Motion passed.
A.
Correction was suggested by Donna Cunningham.
B.
Change $200 amount for Featured Artists from $200 to $150 (page 4, E 2-c).
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Bastrop Fine Arts Guild Board Minutes: February 3, 2015
III.
IV
Treasurer’s report (see Balance Sheet and Profit /Loss Sheet for complete report:
A.
Suggested that 1 million be invested for one year to get more interest; Jeanette is
talking with financial experts.
B.
Current Assets
1.
Checking/Savings
a.
First National Bank Checking:
18,496.42
b.
First National Bank Hot Money:
16,249.95
c.
Frontier Bank City Grant:
11,231.78
d.
Frontier Bldg. Fund MM:
2,718,567.37
e.
Frontier Project Checking:
37,971.23
f.
Total Checking/Savings:
2,802,516.75
2.
Total Other Current Assets:
46,133.66
3.
Total Fixed Assets:
401,083.14
4.
Total Assets:
3,249,733.55
C.
Liabilities & Equity
1.
Total Current Liabilities:
41,779.02
2.
Total Long Term Liabilities:
260,000.00
3.
Total Liabilities:
301,779.02
4.
Total Liabilities and Equity:
3,249,733.55
Budget
A.
Budget for Project:
1.
Board resolution made that gave director and guild president full control of
actions for project.
2.
Project budget: a complete projection not possible at this time.
3.
Specific report (expenses and donations) for project will be provided for
board benefit.
4.
Last fundraiser at Baxters: 13 thousand plus actual;8 thousand pledged
B.
V.
VI
Budget for Bastrop Fine Arts Guild
1.
Motion to approve budget (with additions) made by CJ Jordan and
seconded by Rebekah Strachn. Motion passed.
a.
$200 designated for newsletter expenses
b.
$500 designated for fundraising committee expenses
c.
$700 for board liability insurance
2.
A new credit card machine will be purchased that will take credit & debit
and have portable capabilities.
Liability Insurance for directors
A.
A motion was made by Karol Rice and seconded by Rebekah Strachn to
purchase liability insurance for board members. Motion approved.
B.
Donna Cunningham will bring 3 bids for insurance to March meeting.
Conflict of interest statement
A.
Conflict of interested statement was reviewed by board members and first
adopted by board in 4-23-2007.
B.
Karol and Jeanette were approved for salaries for work on project as noted in
previous minutes of board and general membership meetings.
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Bastrop Fine Arts Guild Board Minutes: February 3, 2015
VII.
Parliamentian: a motion to elect Carol Lyon as Parliamentarian was made by David
Baker and seconded by Jeanette Condray. Motion passed unanimously.
VIII.
Spending Rules
A.
Invoices for project are reviewed by Karol Rice and Jeanette Condray.
B.
Changes are needed in by laws for spending amounts.
1.
Increase in dollar amount for board approval may be necessary.
2.
By-laws need to reflect current growth of the guild.
3
Jeanette Condray and Rebekah will make changes and present to board
for March meeting.
IX.
Committee Reports
A.
Membership: Mary Broussard Chair
1.
Dues are presently $50 for single and $75 for family.
2
Membership guidelines for students need to be changed in by laws.
3.
Jeanette commented that more booklets are needed for training
new members.
4.
Donna Cunningham and Jeanette Condray provide training for
new members.
B.
Programs- David Baker Chair
1.
Calendar for upcoming programs will be provided in March.
2.
Maria will arrange refreshments
3.
Program for February General Meeting: Board Members sharing
their art.
4.
Carol Lyon is providing art work for Feb. drawing; members who have
joined within last year are eligible for drawing.
IX
C
Fundraising: Rebekah Strachn Chair
1.
Next meeting be held Sunday, February 21, 2015
2.
Emphasis will be placed on large fundraisers.
3.
Nancy Beal will be contacted concerning surprise boxes for gala.
PR/Advertising: (possible Lisa D’Amato for chair)
1. Southwest Art Magazine:
a.
$600 cost; ½ by Mike Henderson if one of his paintings used.
b.
Motion was made by Karol Rice to approve cost for Southwest
Magazine with timing of ad to help promote Lost Pines Festival;
motioned was seconded by David Baker. Motion approved.
E. Gallery:
1.
Cost for smaller banner to be put in window for featured artists approved
2.
Featured artist for February: Rick Jones.
F.
Gala
1.
Meeting went well and had good attendance.
2
Food and drink chair needed.
3.
Musicians: Karol and Jeanette are looking at musicians
4.
The extra large tent will be used again this year.
5.
Karol will contact Lane Lott for auction.
F.
Gala Cont.
6.
Jurors are needed for live auction.
D.
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Bastrop Fine Arts Guild Board Minutes: February 3, 2015
7.
X.
4
Silent Auction: Kittie and CJ Co-Chairs : forms for silent auction
will be ready for General Membership Meeting
8.
Suggestions for gala
1.
Add art work ( Charlene Baugh) chosen for advertising to automatic
live auction.
2.
Have posters made of advertising art work to sell in silent auction.
G.
Lost Pines Art & Music Festival
1.
Tentative date for 3rd weekend in September.
2.
The festival has developed a bad reputation among artists
3.
We need to break cycle that has been set.
4.
A juried show may bring in true “art buyers.”
5.
Canceling the show for 2 years and “starting fresh” with
opening of Art Center may solve reputation problem.
H.
Teaching/Workshops: Vicki Walford has accepted chair.
1.
Rebekah Strachn suggested to have Poetry/Writing class next year.
2.
Several customers have asked about photography classes.
I.
Competitions: Carol Lyon
1.
2-D competition has several entries already.
2.
Deadline for entries for 2-D Competition is April 1, 2015
New Business
A.
Accountant/bookkeeper needs to be hired
1.
Bookkeeper is needed for project; funding would come from project
budget.
2.
Karol Rice commented that we need to set date for hire.
3.
Certified Public Accountant is needed
4.
Carol Lyon has person she will call
5.
Texas Accountants and Lawyers for the Arts presents another source.
B.
Executive Director guidelines need to be set
C.
Advisory Committee needs to be established.
1.
Diversity needed in Advisory Committee.
2.
Recruitment should be outside guild membership.
D.
Projected operating budget for new art center is $300,000 per year.
E.
Karol Rice suggested that board members should be sent to more workshops.
F.
David Baker has resigned from Downtown Business Alliance Board; he is
moving his studio to Hwy 71 (across from old Dukes).
G.
Rebekah suggested that we outreach to Creative Artists Society of Austin.
H.
Action Items for March Board Meeting
1.
Donna will bring 3 bids from insurance agencies.
2.
Jeanette will bring back a list of potential bookkeepers.
3.
Rebekah & Jeanette will bring revised By-Laws.
4.
David will bring back a completed Programs Calendar.
5.
We will work on finalizing an Executive Director Job Description.
6.
Each Board Member will bring back two nominations for the Advisory Board.
H.
A motion was made by Rebekah Strachn to adjourn meeting; it was seconded
by Karol Rice. Meeting was adjourned at 11:23am.
Respectively submitted:
CJ Jordan, Secretary – Bastrop Fine Arts Guild