Postgraduate Education Committee
Terms of Reference
Academic Council Approved Version
Purpose
The Postgraduate Education Committee (PGEC) is the standing committee of Academic
Council that coordinates postgraduate medical education in all recognized residency
programs (for which accreditation has been granted by the Royal College of Physicians
and Surgeons of Canada [RCPSC] or the College of Family Physicians of Canada
[CFPC] to NOSM).
Functions
Delegated functions that the PGEC is empowered to act on:
i.
The PGEC is empowered to act on behalf of the Academic Council on issues of
admission, registration, program evaluation, evaluation and promotion of
postgraduate learners (residents) and appeal mechanisms for residents in
approved programs.
ii.
The PGEC will ensure that the postgraduate programs are in accordance with
the accreditation policies and criteria of the Royal College of Physicians and
Surgeons of Canada and of the College of Family Physicians of Canada and the
key academic principles of NOSM.
iii.
The PGEC will oversee all aspects of transition planning and organizational
structure requirements with respect to the northern residency programs.
iv.
The PGEC will oversee residency expansion planning for NOSM.
v.
In collaboration with Administration and Finance at NOSM, the PGEC will
develop, review and recommend the budgets necessary for residency training at
NOSM.
vi.
The PGEC will oversee postgraduate recruitment, public relations and promotion
of residency programs.
Functions PGEC brings as recommendations forward to Academic Council
i.
The PGEC will recommend to Council:
a. new programs
b. discontinuation of existing programs
ii.
Recommendations for a change of the PGEC terms of reference.
Committee Process
i.
The Committee will submit an annual report to Academic Council outlining the
activities of the PGEC over the year each spring (the report will include a
summary of issues related to admissions, promotions, appeals, program
evaluation and accreditation)
ii.
When PGEC makes a recommendation for new postgraduate program to be
added, or for discontinuation of an existing program, this will be forwarded to
Academic Council for action.
iii.
When the PGEC makes a recommendation for a change in their terms of
reference this will be forwarded to Academic Council for action.
Postgraduate Medical Education Committee – Terms of Reference
2|Page
Membership
Ex Officio Members (voting)
Associate Dean, Postgraduate Education (Chair)
Assistant Dean, Family Medicine
Program Directors *
Regional Directors *
Division Head Clinical Sciences
Learner Representation (voting, non-ex officio members)
PAIRO representative (chosen by PAIRO – 1 year term)
Two resident representatives (one Family and one Specialty elected by their peers –
minimum 2 year term)
Ex Officio Members (non-voting)
Director, Postgraduate Education
Managers, Postgraduate Education
Corresponding Members (non-voting)
Undergraduate Medical Student, NOSM (2 year term)
Representative, Thunder Bay Regional Health Sciences Centre (TBRHSC)
Representative, Health Sciences North / Horizon Santé-Nord (HSN)
Please note: Only voting members will be counted to determine quorum. Any ex officio
voting positions that are vacant for more than three months will be temporarily removed
from the membership for the purpose of determining quorum. The new incumbent will be
immediately appointed as a committee member upon assumption of duties.
* one program = one vote (In a program where there is a Program Director and Regional
Director, the Program Director will be the voting member. In the absence of the Program
Director, the Regional Director will be the voting member. In a program where there are
two Regional Directors, whichever is present at the meeting will be the voting member, if
they are both in attendance they will determine between themselves which is the voting
member.)
Responsibility
Document Owner - Office of Postgraduate Medical Education
Version control and change history:
Version Number
Approval Date
Approved by
Original Version
March 30, 2006
Academic Council
Amendment
November 23, 2006
Academic Council
Amendment
February 12, 2009
Academic Council
Amendment
March 1, 2012
Academic Council
PGE Committee Terms of Reference
Academic Council Approved Version
Amendment
Formatting, membership