Chatham Marketplace June Board Meeting
6/24/15
Members Present: Kathy Mohr, Sarah D'Amato, Kathleen Conroy, Jamie Saunders, David
Simmons, Tom Morris, Jenny McLaurin, Debbie Cameron, Doug Wakeman, Katie Niver
General Manager: David McComas
Guests: none
Board decisions in bold italics .
1) Reading of the ends.
2) May minutes not accepted by all. Will send out with edits in a week.
3) Finance Report (David M.):
A) Meeting was held digitally due to lack of AC in Corinne’s office. Paul Finkel gave an analysis of the numbers and David gave answers and responses about data.
4) GM Report and FYI (David. M):
A) In April there were 2 new ownerships, and 7 new ownerships. Board and David discussed the Prepared Foods department and the history of its struggles. Brian and David attended a fresh conference and Brian is optimistic and inspired. A fellow board member requested a staff chart with names and ti tles, David M. thinks that’s a good idea and will provide soon.
B) B4 Membership rights and responsibility: Some membership information on the website is no longer accurate
-No longer mailing coupon books due to waste/expense.
-We are not currently giving out dividends because we still have negative retained earnings.
The board would like to note that this is the historic (cumulative) number on the balance sheet that's negative, not figures from our current income statement.
Our bylaws need to updated so this information can be clearly stated on ownership our enrollment application. The board and David M. are aware dividends cannot be given out if the store has no positive retained earnings. Given our current bylaws, B4 is in compliance. The board has asked Sarah to prepare some new language so we may vote to update this. With that in mind David M. did provide us enough data to ensure our ownerships rights and responsibilities, just website is updated to this can be clearly communicated with our owners..
B4 accepted conditionally by all , with the understanding the website will be updated, information independent of the minutes (coupon book and flyers) by next board meeting. The board and David M. are know that the bylaws will updated in the near future and the GM will comply accordingly. Kathleen will send David M. her notes and the edits will be included.
C) B5 Treatment of Consumers: Discussed customer count and basket size, it is difficult to correlate the relationship between the two. The board would like to see more data in the future to handle any negative customer experiences. B5 accepted by all.

5) Board Business (all):
A) New Board Training Se ssion: 7/1/15 @ 5:30 at Jenny’s Shop with David Simmons
B) Unpaid ownership letter, David and David are working on it. David S. will work on it before his vacation.
C) Bylaws cleanup. Sarah has proposed she write updated language and the board votes on it,
Doug will also give Sarah feedback on her edits.
D) Ownership committee. Will be on agenda for next month.
E) Board self evaluation survey: New board members feel they would like to serve a few months until they take it. We’ll all take it after the October meeting and annual retreat. We would like to also use it as an exit survey for board members rotating off their terms.
F) Chatham Mill’s Farmer Market: Katie will report on it for the next board meeting.
G) Election of officers for 2015: All discussed if the bylaws need to be edited to reflect copresidents and the succession. Most agreed we should and Sarah will include that in her bylaws writing overview.
New Officers selected for next year:
Tom Morris – Co chair President
Sarah CarrD’Amato – Co Chair President
David Simmons- Vice President
Jamie Saunders – Treasurer
Katie Niver – Secretary
Committees:
Board Excellence
-Kathleen Conroy
Finance Committee
-Jamie Saunders, Doug Wakeman, Tom Morris
Ownership Committee
-Katie Niver, Jenny McLaurin, Debbie Cameron
H) Next meeting 7/29 @ 5:30 at Jenny’s shop.
Following meeting dates:
8/26
9/23
10/28
11/18