Annex C: Programme Document
Part 1: Programme Document – to be drafted and finalized with the CSO
Section 1. Programme & CSO overview
1.1 Programme
submission
reference
1.2 Organization
information
UNICEF Office
Islamabad, Pakistan
Programme Title
Water, Sanitation & Hygiene Sanitation Program at Scale in
Pakistan (SPSP)
Submission date
1 March 2015
Organization Name
Basic Development International
Acronym
BDI
Name of CSO Authorized Mr. Harris
Official
1.3 Programme
information
1.4 Programme
budget
Title
Chief Executive Officer
Email
harris@mail.com
Phone
+52 999-999-9999
Name of Progr. Focal Point
Ms. Pasti
Title
Manager Programmes
Email
pasti@mail.com
Telephone
+52 999-999-9999
Duration
One Year effective 1 April’15
Geographical coverage
Across country
Population focus
70,000
From CSO
41,000
9.3%
From UNICEF
399,850
90.7%
Total
440,850
Section 2. Programme description
2.1 Rationale/
justification
(3 to 5
paragraphs;
max 400
words)
“Why” this programme
This section outlines the problem statement, the context and the rationale for the Programme:
 Overview of the existing problem, using data (disaggregated) from existing reports; who is
affected and what are the barriers/bottlenecks to outcomes for children?
 How the problem is linked to national priorities and policies;
 The relevance of the Programme in addressing problem identified.
As per Multiple Indicator Cluster Survey (MICS) 2013, 45% population have no household
toilets, which means population defecates in open places, a significant health hazard for the
people. 60% of population has soap at place of hand washing and 85% have soap availability
anywhere in the dwelling.
As per survey conducted by Pakistan Rural Support Programme (Punjab Health Survey 20122014), children of Bahawalnagar reported following diseases/health issues to their health
centers;
Aresnicosis
Cholera
Flurosis
Guinea worm disease
Intestinal worms
Malaria
35%
22%
18%
40%
55%
32%
1
Schistosomiasis
Trachoma
Typhoid
15%
6%
26%
This project is UNICEF priority for this year which is accordance to National Sanitation Policy,
Rural Development Policy of Government of Punjab 2014-15 and MDG goal 7 B, D and G.
District governments and local government has shown great interest in collaborating with
development partners for open defecation free campaign. For this purpose Local Government
& Community Development Department (LG&CDD) has drafted a plan for ODF tehsil for
Chishtian in Bahawalnagar district. The government is envisaging support from NGOs for
supporting to have ODF villages in tehsil Chishtian of Bahawalnagar. In this spirit a project plan
is developed by UNICEF and BDI, BDI will target 3 Union councils for 100 open defecation free
villages by reaching 70,000 people by April 30, 2016.
The project will be implemented in 3 districts. The purpose of the project is to ensure access to
improved sanitation by creating open defecation free environment for 70,000 people in target
villages. It will enable the affected population to realize their right to improved sanitation and
hygiene and focus on reducing and preventing the incidence of WASH related diseases.
The project will be implemented by combining hardware and software components that are
necessary to create a healthy environment and to develop or support safe hygiene practices. It
focuses on development of life-skills, a healthy and safe environment for the target population.
The key activities to be undertaken are as follows:

Provide access to improved sanitation services to 70,000 people through Pakistan
Approaches to Total Sanitation (PATS) by facilitating the communities to open
defecation free environment in 100 villages/basties.

Identify 100 Community Resource Persons and build their capacity for triggering
sanitation campaigns in 100 villages/basties.

Train 100 school teachers for formation of WASH Clubs and triggering School Led Total
Sanitation.

Installation of 500 latrines low cost latrines for 5% extremely vulnerable people.

Undertake hygiene promotion including messages on safe hygiene practices (latrine
use, use of safe water and personal and domestic hygiene) through Behavior Change
Communication (BCC) campaigns.

Celebrate World Water Day, World Toilet Day, Global Hand Washing Day and
collaborate with health teams during Mother and Child Week.
The key strategies to be followed for effective and efficient implementation of the project include
community involvement/participation at all stages of the project , service delivery, Behavior
Change Communication (BCC) campaigns, Inter personal Communication (IPC) and
locally/culturally appropriate technologies, capacity development, gender mainstreaming,
Disaster Risk Reduction (DRR), ensuring government lead/ownership and coordination with
other partners.
2.2 Expected
results
(No narrative
required)
“What” this programme will achieve
The table below defines the programme results framework (results and their link to results
defined in the country programme and/or humanitarian response plan; specific indicators,
baselines, targets and MOV for each programme output).
2
Result statement
Performance indicator/s
Baseline
Target
Means of
Verification1
People (incl. children and - Xxx
women) provided training on - Xxx
benefits or access to toilets and
hand washing facilities that are
culturally appropriate, secure,
sanitary,
user-friendly
and
gender-appropriate
# of masons trained on low cost latrine 0
Programme Output
Sanitation demand sustained installation and using the skills
with supply side interventions
1000
-Quarterly
progress reports
-Quarterly
Progress Reports
-Final completion
report
# of demonstration latrines installed 0
for vulnerable families as per agreed
criteria with community (maximum
5%)
300
-Third
party
monitoring reports
-Field visit reports
by UNICEF staff
-Quarterly reports
by IPs
-Photographs
# of latrines installed and hand 0
washing facilities in public schools as
per agreed criteria with Education
board
200
Quarterly
progress reports
Quarterly
Progress Reports
# of children (boys and girls) access to
sanitation and hygiene in Schools
# of people reached with demand 0
creation for sanitation and hygiene
through community events (theaters,
puppet shows)
70,000
Final completion
report
2.3 Gender,
Equity and
Sustainability
(3 paragraphs;
max 250 words)
“How” this programme takes into account gender, equity and sustainability
This section briefly mentions the practical measures taken in the programme to address
gender, equity and sustainability considerations.
Construction of 500 environment friendly and low cost (with few design options) will meet
demand of the lowest income families, children and especially women.
These latrines in all villages will be for demonstration of technical solutions. It is therefore very
important that design of these latrines fits with the income level of at least the second lowest
income quintile.
Families exclusively women who can’t go to toiles in day light will be in focus group and help
their families in decision making to construct latrines in their houses.
Education board will take of school latrines through Parents Teachers Association and every
month additional 1000 will be paid to school funds for maintance and cleaning.
Public health engineering department will link all household latrines with sewerage system
and at village level.
Tehsil in-charge officials will ensure to discuss sanitation issues in their monthly public
meetings. Teachers, religious leaders, masons, community leaders, working women, mart
owners, LHV, LHW and local government official will take responsibility to keep the
community aware.
2.4 Partner’s
contribution
This section briefly outlines the partner specific contribution to the programme (monetary or
in-kind)
1
The specific sources from which the status of each of the performance indicators can be ascertained. If any data source is a
survey or a study which the implementing partner is planning to conduct for this programme, this should be planned and
budgeted for in section 3 below (programme workplan and budget).
3
(1 paragraph;
max 100 words)
Partner will contribute in operation cost of the project in terms of field offices rent, warehouse
rent, contribution of operation staff salaries, monitoring staff and related cost i-e vehicle rental,
fuel, maintenance etc.
Partner will use already developed manuals, which will be updated by its technical team and
will be used as a contribution.
2.5 Other
Public Health Engineering Department and Local Government will also take part of the all
partners involved programme implementation and will also help to approve all training material. Parents
Teachers Associations of the schools, youth organisation and local clubs will also be invited
(1 paragraph;
to be part of trainings.
max 100 words)
2.6 Other
considerations
(3 paragraphs;
max 250 words)
List any other critical aspects of programme delivery specific to the programme document.
For example, in humanitarian response content related to how the partner will meet the IASC
Commitments to Affected Population.2
2.7 Additional
documentation
(1 paragraph;
max 100 words)
Additional documentation can be mentioned here for reference.
2
Since 2011, together with other members of the IASC, UNICEF formally endorsed commitments to affected population in five
areas: 1) Leadership and Governance; 2) Transparency; 3) Feedback and complaints; 4) Participation; and 5) Design,
monitoring and evaluation.
4
Section 3. Programme work plan and budget
The table below defines the programme implementation work plan (the specific activities to be undertaken towards achievement of each of the
programme outputs; the schedule of implementation; and the planned budget, including the CSO and UNICEF’s contributions to the programme).
Result
Level
Timeframe (quarters/year(s)
Result/activity
Q1
Q2
Q3
Q4
Year2
Progr.
70,000 People (incl. children and women) provided access to toilets and hand
Output 1: washing facilities that are culturally appropriate, secure, sanitary, user-friendly and
gender-appropriate
Total
CSO
(CSO+UNICEF
contribution
)
UNICEF contribution
Cash3
157,000
9,000
143,000
25,000
2,000
23,000
Supply
5,000
Performance indicator(s):
Act.1.1
100 school teachers and education officials trained
on facilitating SLTS
Act. 1.2
Formation and strengthening of 100 WASH clubs in
school (Cost will be used for soap and other sanitary
cleaning items)
Act. 1.3
Capacity developed of 100 Village Sanitation
Committees (VSCs) on demand creation for
sanitation
Act. 1.4
Conduct 1 capacity development event to enhance
ownership of PATS by government officials and
political leaders
Act. 1.5
Street Theatres & Puppet Shows
Act. 1.6
Community Action Plans (CAPs) developed in 100
villages
x
x
x
x
3
50 masons trained in low-cost latrine installation
50,000
45,000
5,000
x
25,000
x
x
x
x
x
x
x
x
x
x
2,000
23,000
x
x
Progr.
Sanitation demand sustained with supply side interventions
Output 2:
Performance indicator(s):
Act 2.1
x
x
2,000
2,000
50,000
50,000
5,000
5,000
152,000
12,000
6,000
1,000
125,000 15,000
5,000
The budget is prepared in the currency of implementation. Most generally, this correspond to the local currency in the country.
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Result
Level
Timeframe (quarters/year(s)
Result/activity
Q1
Act. 2.2
15 entrepreneurs/middle men trained on
establishing sanitation marts
Act. 2.3
100 villages declared/verified & certified as Open
Defecation Free (ODF) villages
Act. 2.4
End line survey conducted
Act. 2.5
Construct low-cost, environment friendly, gender
appropriate and secure demonstration latrines (for
5% vulnerable families in 100 villages)
Q2
Q3
Q4
x
x
x
x
x
x
x
Year2
Total
CSO
(CSO+UNICEF
contribution
)
11,000
1,000
10,000
10,000
UNICEF contribution
Cash3
Supply
10,000
10,000
10,000
115,000
100,000
15,000
x
Sub-total for the outputs
Progr.
Effective and efficient programme management
Output 3
107,000
Act. 3.1
Salary of Programme manager, Filed Engineer,
Sanitation Marketing Specialist, Monitors
X
X
X
X
Act. 3.2
Office rent, utilities, warehouse rent, guards, admin
officer, finance officer, warehouse in charge
X
X
X
X
Act. 3.3
Vehicle rent, fuel, maintenance, drivers
X
X
X
X
Sub-total for programme costs
HQ
costs4
HQ technical
support5 (7%
Total programme document budget
20,000
50,000
87,000
50,000
22,000
15,000
7,000
35,000
5,000
30,000
41,6000
41,000
355,000
of the cash component)
20,000
24,850
440,850
41,000
379,850
20,000
* UNICEF specifies whether subsequent year funding in the programme budget is indicative for planning purposes only. UNICEF Offices can add additional columns for multi-year planning
4
5
Only payable to organizations with headquarters outside of the country of implementation.
Amount is an estimate. Amount paid is a standard 7% on actual expenditures subject to calculation exclusions as per Annex H of the CSO Procedure.
6
Section 4. Partnership review (To be completed with UNICEF as part of finalization of the programme document)
4.1 Financial
management
assessment (if
applicable)6
Date planned/
completed
15 Jan’2015
Risk rating7
Significant
4.2 Assurance
activities planned
for the
programme
duration8
Type
#
Date planned/ frequency
Programmatic visits
4
Every Quarter
Spot checks
3
July’15, Dec’15, April’16
Audit9
Yes/No
No
4.3 Other
Partnership review
Yes
Mid review Sep 2015, End review March 2016
4.4 Cash transfer Advance
modality(ies)
4.5 PRC Ref.#10
Section 5. Other requirements
5.1 Additional
reporting
required
Specify any reporting requirements in addition to the FACE form and attached standard
programme progress/final report
Partner needs to be submitted to Government their implementation status report on
monthly basis complied by their field monitors.
5.2 Applicable
technical
specifications or
guidance
Specify any technical specifications or guidance this is applicable to the programme
implementation
5.3 Supply
Specify any protocols, lead times and other key considerations related to supply
considerations, if requirements
applicable
5.4 Other
6. Signatures and date
______________________________________ ________________________________________
CSO Authorized Official, signature and date
UNICEF Representative name, signature and date
6
As per UNICEF HACT Procedure,
Ibid, High risk is assumed for an implementing partner requiring a micro assessment until the assessment is
completed. If the partner does not require a micro assessment, the risk rating is “non-assessed” unless the financial
management checklist is used to determine a risk rating.
8 Ibid
9 One audit is scheduled during the programme cycle if one or more of the programme documents with the CSO
reach a cumulative value of $500,000 or more.
10 Partnership Review Committee Reference number.
7
7