Annex B: Variation Form
Variation Letter
Call-off terms and conditions for services
[NAME OF LOT]
......................................................................................................................................
Commission Number being varied:.....................................................................................
Variation Form No:.........................................................................................................
BETWEEN:
[NAME OF CONTRACTING AUTHORITY] (the Customer)
and
[NAME OF SERVICE PROVIDER] (the Service Provider)
1.
The Commission is varied as follows:
[TIMELINE: Following the original timeline agreed for the above project, this is to confirm the
updated end date for this project is XXX.
The reason for the extended timeline is XXX
This update does not have any financial implication; therefore charges will remain as agreed
in the original commissioning letter for this project.]
[FINANCIAL: Charges for this assignment were agreed at £XXX (exclusive of VAT) as per
the commissioning letter dated XXX.
In addition to the above costs, the following funding has been agreed:
INSERT SENTENCE / PARAGRAPH TO EXPLAIN REASON FOR ADDITIONAL COSTS
This will total £XXX (exclusive of VAT which should be added at the prevailing rate)
The total agreed charges for this assignment are now £XXX, exclusive of VAT, which should
be added at the prevailing rate.
The outstanding balance for this project is £XXX (exclusive of VAT) taking into account the
additional costs as specified above.
Terms of payment for the balance of £XXX (exclusive of VAT) will be:
[INSERT INVOICE SCHEDULE]
[LIST ANY OTHER DETAILS OF THE VARIATION].
2.
Words and expressions in this Variation shall have the meanings given to them in the
Contract.
3.
The Contract, including any previous Variations, shall remain effective and unaltered
except as amended by this Variation.
Authorised to sign for and on behalf of the Customer
Signature.............................................................
Date.....................................................................
Name in capitals...................................................
Address......................................................................................................................................
......................................
Authorised to sign for and on behalf of the Service Provider
Signature.............................................................
Date.....................................................................
Name in capitals...................................................
Address......................................................................................................................................
......................................