Executive Board Minutes of Meeting
Meeting Title: December Board Meeting Date: 4th December 2015
Time: 10.30-12.30pm
Venue: HW Sunderland
Attended: Kevin Morris – Chair, David Tate - Board Member, Helen Clay – Board
Member, Stephen Thompson – HWS Manager, Jemma Wilkinson-Rush – HWS
Administrator, Joe Hogan - HWS Engagement Co-ordinator.
No.
1
Item
Apologies and Introductions
2
Margaret Curtis, Jodie Williams
Minutes of Previous Meeting
3
The minutes of the last meeting were agreed as a true record.
Matters Arising from Novembers Minutes:
3.1 There is no action plan of CCG for the OOHB, just a 5 year
strategy plan.
3.2 HW staff to regularly update board members on group
activities and opportunities to be involved in work.
3.3 Groundwork report released 15.12.15 to be presented to the
board
3.4 Meeting with CCG for joint PPG members event to be
arranged and outlining proposal including objectives,
expectations and outcomes to be presented to the board.
3.5 KM to write up the research proposal and discuss with board.
3.6 Administration duties in hand, temporary employment of
Jemma Wilkinson-Rush.
4
3.7 Evidence must be collected to justify projects undertaken.
Feedback from Boards
4.1 CQC have visited and confirmed that 5 GP’s in the area are
in special measures.
4.2 New list of CQC GP inspections have been shared.
4.3 Scrutiny report discussed and a request for feedback from
meetings which are of interest and affect us to be obtained.
Action
Executive Board Minutes of Meeting
4.4 HC advised the mental health programme board next
meeting will be discussing a change in the model in mental
health service provision.
HC to look at what this means for patients locally and how they
will be affected. HC to ask at meeting if ok to share documents
with HWS.
5
KM requested names of who we need to contact to formally ask
what the process is and what the impact would be on the people
of Sunderland.
Board Representation:
5.1 Board members discussed advert to be sent out. Board
membership and information to be sent to interested parties.
5.2 Out of Hospital programme board meeting is Wednesday 9th
December. 0 Attended.
6
Manager progress and status report:
7
6.1 points discussed and agreement of no concerns and nothing
to raise.
Idea’s Fund
7.1 Four applications received – FODI / ICOS / Unity / HYPP.
Discussed applications and where the money is to go.
-
8
All applicants have been informed.
Application process to be re-visited and reviewed going
forward.
Finance Update
9
8.1 Finance discussed.
Safeguarding Update
10
9.1 No issues to raise
Any Other Business
11
10.1 No issues to raise.
Actions
11.1 list of actions to be completed.
Executive Board Minutes of Meeting
Future Meetings:
Minute
Reference
Board Members –
Recruitment
Refugee Report
Groundwork/youth
work combined report
PPG Work
Scrutiny
Agenda/Report
Hospital Model
Changes
Action Point
Idea’s Fund
Contact Terry Khan at
Unity to discuss the
opportunity.
KM
08.01.15 – Next
Board Meeting
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How the report has
been distributed and
to which
people/organisations
.
JH/ST
08.01.15 – Next
Board Meeting
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Update required.
report Due 15.12.15
ST
08.01.15 – Next
Board Meeting

Update required.
ST
08.01.15 – Next
Board Meeting
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Report usually
received through
Clare – check still
receiving.
Who do HW need to
contact to gain
further information
on the consultations
taking place?
How this will affect
the people of
Sunderland?
Confirm final report
has been completed.
How the report has
been distributed and
to which
people/organisations
.
Revisit.
Focus on specific area
of work plan.
Revise the guidelines
for the application.
Look at which groups
to target.
Provide examples
Pharmacy leaflets
Twitter
Facebook
JWR
08.01.15 – Next
Board Meeting
HC
08.01.15 – Next
Board Meeting
JH
08.01.15 – Next
Board Meeting
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Communication
Strategy
Timescale
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Enter and View
Report
Lead
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JH/ST
JH/ST
08.01.15 – Next
Board Meeting
ST/HW TEAM
08.01.15 – Next
Board Meeting
Executive Board Minutes of Meeting
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Leaflet drops
E bulletin
Website
Discuss and advise
Marketing/promotion
8th January 2016 10.30-12.30pm at Healthwatch Sunderland Office