SIT Meeting: September 24, 2014
All faculty voted in favor of the School Improvement Plan. There will be an appreciation
lunch on Friday in Lacy’s room. Other faculty will cover SIT members’ duty.
Welcome to two visiting parents who will be working with the PTO - Pam Humphrey and
Teresa DeBruhl
Frizsell - Community Outreach idea:
A lot of communication and information is missing between EHS and parents or
guardians. On a Saturday - set up 2 folding tables for 30 minutes in Emma Resource
Center, trailer parks, or neighborhood where we can reach a large number of parents at
one time. We will hand out free/reduced lunch papers, PTO information, SRO, child
nutrition forms, etc. An all call will be sent out beforehand.
Everyone who participates will get trade time. Possible lunchtime debrief and potluck at
EHS.
SIT members recommended going to feeder schools or community centers.
Darin Chaplain – A packet has been shared with each SIT member, who will share
information with their PLCs.
Fire Drill: We need to clean up the procedure. Chaplain has made an Excel sheet with
a list of 6 areas to which we evacuate. Every area has a list of teachers, each of whom
will be assigned a number. Each teacher will be given a green and red card with their
assigned number and their area. These will be put into their grab and go bag. Teachers
will line up in order in their assigned area. An administrator will be assigned to each
area to will go down the line of teachers/students to be sure they are all accounted for.
The ballpark dates for each drill will be emailed.
SMART Lunch Fire Drill: Kids will go to their homeroom area.
Lockdown: Next month, we will go through a full lockdown drill.
1. Lock door. Turn off lights.
2. Move students to an area of the room where they cannot be seen.
3. Cover windows – close shades, etc.
4. Take Emergency Management Guide. If things are all clear (meaning that no
active shooter is in the room), slide the “All Clear” sign under the door. Also post
green fire drill card in the window. If a student is not in the classroom, do nothing
at that time.
5. Keep student quiet. TURN OFF cell phones. (Cell phones will jam the network,
and we need all of the lines for emergency response.)
If a kid is knocking and saying “Let me in,” don’t do it. Instruct students who are in the
bathroom to close the stall and put their feet up. IF the fire alarm goes off, stay in place.
Do not move until there is an “All Clear.”
Lock your classroom door. Last week, a teacher’s phone was stolen during tutoring.
37 knives were found in teacher work areas.
We will do a threat assessment in October. We will walk around and look at every part
of the building.
SMART Lunch data: 1,354 kids have gone to tutoring. 422 have gone to voluntary
tutoring. A new form will be shared that will list all of the kids who are assigned tutoring
for each week. All grades should be up to date by each Monday.
Donna Meadows and Darrin Chaplain are working on a way for teachers to sign in from
their classrooms. It is important that they still check their mailboxes.
64.75% of teachers were in favor of after school faculty meetings.
Incident Command System (ICS) with Dr. Brown at top, Darrin Chaplain… are in charge
of emergency response plans.
Rachel Edwards: calculators will be purchased with MTAC funds. These will be used
during testing for kids who cannot afford their own. (Everyone voted in favor.)
Budget meeting will be in the next two weeks. Brian will give each member a 48 hour
notice. If they cannot attend, they need to send another representative.
Allie Baisden presented the Check and Connnect Program that she used in her
previous school last year
It provides mentors for at-risk students, particularly repeat 9th graders. EHS currently
has 31 such students.
Check (data) and Connect (discussion – keeping family involved with phone calls or
emails)
Mentors set their own schedule to meet with student and use data to track goals and
progress.
Mentor training – relied on volunteers, probably starting with staff and faculty in the
building
Key ingredients: ID target population; start small, dream big, data, personalize
interventions, Ongoing mentor support and training, Key point people to support
implementation
Last year, 67% of students were on-track. 2/3 of students met attendance goals. There
were increased opportunities for instruction and increased achievement.
The manuals cost $45 if more than 20 are purchased. In addition, funds might be
needed for celebrations.
This will be a table item for the next agenda. SIT members talk to PLCs to take names
of faculty and staff who might be interested and to note questions and concerns. SIT
members send questions to Allie.
Lacy – faculty t-shirts
She has checked with several different companies to research prices for polo shirts with
embroidery. There are women’s and men’s cuts. The cheapest is $15.98. A two-tone
(red/white or gray/white) is 18.98. Lacy likes these better. Add $2 for 2X and 3X.
Embroidery on back costs extra, so that will probably be skipped. Dr. Brown is not
allowed to buy anything from funds that will go directly to teachers, so the school cannot
cover the cost.
WHISTLES are being ordered.
Six big refrigerators with no freezers will be purchased.
Communications Committee will take on Warrior Ways again this year. A box of tickets
will be delivered to the committee, and they will develop the system
October 23rd will be Community Night with community organizations. This is being
organized by the Communications Committee.
October 28th will be professional development.
8-8:45 breakfast
Surveys that Kenny sends out will determine the sessions.
Rooms will be divided in half. One half will be the people who have ideas, the other half
will have people who need ideas.
1hr. 5 minute lunch break
1:30-3:30 will be PLC time
Communications Committee decided that a “morale boosting” type of social (like the ice
cream social) will occur once a month.
Mr. Thompson – There is a little bit of confusion about ISS. Some teachers have been
trying to send kids to ISS for the whole day. This is not allowed. Teachers can send
each student to ISS two times per grading period.