106 School Street, Suite 201, Spring Mills, PA 16875
(814) 422-0251 • fax (814) 422-0255
pco@paorganic.org, www.paorganic.org
Organic Inspection Report – Ruminant Livestock and Swine
Applicant Name and Address:
Date:
Inspector:
Applicant Telephone:
Applicant File #
Type of Inspection:
Time Arrived:
Annual Announced
Annual Unannounced
Follow-up Announced
Follow-up Unannounced
Other (specify):
Time Departed:
Total Time on Site:
Did you collect any product, tissue, soil or water sample(s) for residue testing during this inspection?
Yes
No
If YES, make sure to submit electronic copies of the sample collection form and courier label to PCO
the same day the sample(s) was collected.
Inspector: Do you have a conflict of interest with the applicant?
Yes
No
Check for current versions of PCO Certification Manual and Materials List:
Is manual accessible?
Yes
No
Indicate date of manual in use:
Is Materials List accessible?
Yes
No
Indicate date of list in use:
(Dates found in footers)
General Information:
§205.201 and 202
1. Were the numbers and type of livestock listed on the OSP accurate?
If NO, please update the OSP.
Yes
Origin of Livestock
§205.236
2. Are all livestock raised from the last third of gestation on the
applicant’s farm?
If NO, complete the following chart for all purchased animals.
Yes
Purchase Date
Page 1 of 13
ID #
From (Source)
No
No
?
?
N/A
N/A
Valid Organic Certificate
on File?
Ruminant Livestock Inspection Checklist V2, 10/23/13
Comments on Origin of Livestock:
Off-Farm Livestock Boarding
3. Does the operator board any animals at another location?
Skip to next section if answer is NO or N/A.
a. Is the boarding operation(s) certified organic for livestock?
Yes
No
?
N/A
Yes
No
?
N/A
If YES, ensure that organic certificates and the Organic System Plan of
the boarding operation has been/is submitted to PCO for review.
If NO, does the operator have an approved off-farm boarding
supplement?
b. Was an additional inspection of the boarding site and boarded
livestock requested by PCO as part of this inspection?
c. If an additional inspection was requested, please describe findings here:
Feed and Supplements:
§205.237
4. Was adequate organic feed available for the number of animals
requested for certification?
5. Is the grazing season at least 120 days?
6. Was there evidence that verifies that all feed fed to the animals was
certified organic?
7. Comments on the grazing season (dates/total number of days, is it continuous?):
8. Does the operator have a method for calculating dry matter demand
(DMD) and dry matter intake (DMI) of all ruminant livestock?
Describe the method of calculation:
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Feed and Supplements: (Continued)
§205.237 Yes No
?
N/A
9. Do all ruminant livestock receive on average at least 30% of their dry matter intake from grazed
pasture over the entire grazing season?
a. During last year’s grazing season
b. During the current grazing season
10. Does the operator have a contingency plan in place to use in case
the current system for obtaining the 30% minimum DMI from grazed
pasture during the grazing season does not work?
If NO, please provide a detailed explanation?
11. Were records of the average DMI from grand pasture over the entire
grazing season for each type and class of ruminant livestock
available and adequate?
12. Are breeding bulls that do NOT receive on average at least 30% of
their dry matter intake from grazed pasture over the entire grazing
season sold as organic slaughter animals?
13. Are feed storage areas clean and free of rodent damage and/or
materials not on the National List?
If NO, comment below.
14. Is there any evidence that indicates that the producer uses or has
used any of the following:
a. Animal drugs, including hormones, to promote growth
b. Feed supplements or additives in amounts above those needed
for adequate nutrition and health maintenance for the species at
its specific stage of life
c. Feed plastic pellets for roughage
15. Is there on-farm processing of feed?
If YES, describe the type of processing and how the organic integrity of the feed is maintained. Make
sure to verify whether or not equipment cleanout documentation is maintained.
16. Are all feed supplements, additives and minerals listed on the
Materials Used Form?
If NO, make sure they are added to the Materials Used Form at time of inspection and include
label if available.
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Comments on Feed and Supplements:
Water:
§205.203(c) and 205.239
17. Do animals have access to natural water sources, such as a pond,
stream or spring?
If YES, describe source and condition of banks:
Yes
No
?
N/A
18. Are animals provided with clean water?
If NO, describe areas of concern:
19. Describe water quality monitoring efforts (i.e. water testing, visual observation) for all drinking water
sources:
20. Are any water treatments, additives or filtration systems used?
If YES, describe:
If not included on Materials Used Form, add at this time.
21. Are water lines cleaned internally?
If YES, how often and with what method?
(If materials are used, list them here and on Materials Used Form)
Comments on Water:
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Livestock Living Conditions
§205.239(a:e)
22. Is there access to pasture for young stock six months or older?
23. Do animals have access to the outdoors year-round?
Yes
No
?
If NO, explain:
25. Do the livestock stocking densities appear consistent with the
reported amounts in the OSP?
At what age do young stock get access to the outdoors?
26. Are any ruminant livestock denied pasture at any time during the
grazing season?
If YES, explain which ruminant livestock, the reason(s) and duration:
27. Is all slaughter livestock maintained on pasture for each day that the
finishing period corresponds with the grazing season?
28. Are any ruminant livestock temporarily confined?
If YES, explain which ruminant livestock, the reason(s) and duration:
29. Are the following available and are they adequate?
a. Shade
b. Shelter
c. Exercise areas
d. Fresh air
e. Direct sunlight
30. Describe the condition of the lots or barnyards that are provided for outdoor access:
31. If yards, feeding pads and feedlots are used for supplemental feeding
or feeding during the non-grazing season:
a. Are ruminant livestock occupying the area(s) able to feed
simultaneously without crowding?
b. Are ruminant livestock occupying the area(s) able to feed
without competition for food?
c. Is/Are the area(s) well-drained?
d. Is/Are the area(s) managed to prevent runoff of wastes
and contaminated waters to adjoining/nearby surface
water and across property boundaries?
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N/A
Livestock Living Conditions (Continued)
§205.239 (a:e)
Yes
No
?
N/A
32. Is adequate bedding provided?
33. What type of bedding is used?
34. Are all roughages used as bedding certified organic?
35. Do livestock facilities provide:
a. Natural maintenance
b. Comfort behaviors
c. Opportunity to exercise
d. Suitable temperature
e. Ventilation
f. Air Circulation
g. Reduction of potential for livestock injury
36. Are building materials (including fencing) free of lumber treated with
arsenate or other prohibited materials in accordance with
§205.206(f)?
a. If no, is material in contact with organic livestock or soil?
b. If treated lumber used, list date of installation:
37. Are housing units free of materials not on the National List of
approved materials, such as stored chemicals?
38. Are cleaning materials used to clean livestock housing listed on
Materials Used Form?
If NO, make sure they are listed on the Materials Used Form at time of inspection.
39. Describe methods used to control rodents, flies and other pests in or around livestock facilities.
Breeding and Health Management:
40. What form of breeding is used?
Artificial insemination
Natural Service
41. Are breeding records maintained?
§205.238
Yes
No
?
If YES, were breeding records reviewed?
42. What are calves being fed?
43. Note calf age at weaning:
44. Are any wormers/coccidiostats used?
If YES, make sure they are listed on the Medicine Cabinet Inventory, and add them if they’re not.
45. Are physical alterations used?
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N/A
Breeding and Health Management:
§205.238
Yes
No
?
N/A
If YES, note:
a. Type of alteration:
b. Method of alteration:
c.
Age at time of alteration:
d. Reason for alteration:
e. Efforts to minimize pain and stress:
46. Did animals appear to be healthy, well nourished, dry and clean?
47. Is there an animal identification system in place?
If YES, check the type of system used:
Ear tags
Ear notches
Collars/chains with numbers
Tattoos
Other:
48. Was the Medicine Cabinet Inventory verified to be accurate; including
any medications kept in other storage locations, such as refrigerator?
49. Were any additional materials added to the Medicine Cabinet
Inventory?
50. Are health records maintained as required?
51. Were health care records reviewed and do they contain records of all
veterinary treatments, including medication administered by vet?
Note: If products administered by a vet are not listed on the Medicine
Cabinet Inventory or are not included elsewhere in the OSP, ensure
materials are added to the Medicine Cabinet Inventory.
52. Were any medical treatments used that are restricted? (e.g.
parasiticides, systematic painkillers, including lidocaine and procaine listed under §205.603 as synthetic substances allowed for use in
organic livestock production)?
Note: If YES, ensure all materials are listed in Medicine Cabinet
Inventory and verify that all restrictions (such as withdrawal periods
listed in §205.603 as synthetic substances allowed for use in organic
livestock production) were adhered to.
53. Did a review of health care records indicate the use of any prohibited
materials?
If YES, list materials used here, date administered, age of animal when treated and ID of
animal and current status of animal treated (died, sold, still in heard, milking, dry):
54. Explain operators procedure if/when animals require prohibited emergency medical treatments:
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Comments on Breeding and Health Management:
Pasture Practice Standard:
§205.240
Yes No
?
N/A
55. Do pasture management practices ensure sufficient quality and
quantity of pasture is available for all ruminants to graze throughout
the grazing season?
56. Describe management practices (i.e. mowing/clipping, frost seeding) and type of grazing system
used (i.e. rotational, intensive rotational)
57. Is the type of pasture (i.e. Grass, clover, mixed grasses) noted on the
Filed and Pasture Records for each pasture?
If NO, add information to Field and Pasture Records form.
58. Does the farm map identify:
a. All pastures?
b. Location(s) of all fences (except for temporary fences)
c. Locations(s) of all shade areas?
d. Location(s) of all water sources?
If NO, add to the farm map.
Comments on Pasture Practice Standard:
Manure Management:
§205.203 (c) and 239 (c)
59. What is the manure management system(s) used?
a. Liquid manure applied seasonally
b. Stockpiled/aged manure applied seasonally
c. Semi-solid manure spread fresh
d. Composted manure applied seasonally
e. Daily/weekly hauling
f. Other:
60. Describe areas of the farm where manure should not be spread:
Yes
No
?
N/A
Yes
No
?
N/A
61. Does the operation have access to enough land to adequately utilize
the quantity of manure generated?
62. Describe efforts to monitor manure management:
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63. Is manure managed in a manner that optimizes nutrient recycling and
does not contribute to environmental contamination?
Comments on Manure Management:
Organic Handling (Milk, Slaughter)
Milk Handling:
§205.270
Yes
No
?
N/A
?
N/A
64. Did a review of the regulatory milk inspection report conditions, such
as excessive somatic cell counts, which may impact the operations
ability to comply with organic standards?
If YES, describe in detail:
65. Are milk production records maintained, if applicable?
66. Does milk-handling equipment appear to be in good condition?
67. Was there any evidence of the use of prohibited materials or
processes, which may violate organic integrity during milk handling?
68. Did the overall cleanliness of the milk handling operation appear
adequate for protecting the integrity of organic milk?
69. Are cleansers, sanitizers, udder washes and teat dips included on the
Materials Used Form?
If NO, make sure they are listed on the Materials Used form at the time of inspection.
Comments on Milk Handling:
Slaughter Handling:
§205.270
Yes
No
70. Are animals slaughtered for sale? (As opposed to home use only)
If YES, are animals slaughtered:
On-Farm
Off-Farm at slaughter facility
71. If animals are slaughtered for sale on-farm, complete an on-farm processor inspection report, which
describes the slaughter facility and all steps taken to protect the integrity of organic meat.
72. If an off-farm slaughter facility is used, state name and location of facility(s):
73. Is this slaughter facility certified organic?
If YES, state by whom and check for a valid certificate on file.
74. Are meat products stored on the farm?
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Slaughter Handling: (Continued)
§205.270
Yes
No
?
N/A
If YES, describe storage and steps taken to protect organic integrity.
75. Are meat slaughter and storage records maintained?
76. Do any ruminant slaughter stock receive less than 30% of their dry
matter requirements from pasture during the finishing period?
If YES, describe the finishing period and the age of the livestock at the time of slaughter:
Comments on Slaughter Handling:
Facility Pest Management
§205.271
Yes No
?
N/A
This section is applicable to practices and materials used in any facility where organic livestock or
livestock products are stored, including but not limited to feed storage areas, inside milk house, inside
barn or outside barn (if animals have potential access).
77. Do the facility pest management practices in place follow the
hierarchy of steps as described in 7CFR Part 205.271(a-e)?
78. Are these practices attempted annually?
79. Are trap maps confirmed to be accurate?
80. Are all materials used for pest management listed on the Materials
Used Form?
If NO, add to Materials Used Form at time of inspection.
81. If the operator used or plans to use a synthetic facility pest
management substance NOT on the national list, has the operator
requested authorization to do so from PCO? (i.e., Agreement for Use
of a Synthetic Pest Management Material form on file)?
82. Was there any evidence of contamination of the organic product with
any substances used to prevent or control facility pests?
83. Is a Pest Control Agency contracted?
If YES, was a pest control log reviewed?
If YES, did it reveal any areas of concern?
84. Have pest control practices/procedures changed since submission of
the OSP/Update?
If YES, explain changes:
Comments on Facility Pest Management:
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“PCO 100% Grassfed” Certification
Yes
No
?
N/A
85. If the operation is a split operation, does the operator have methods
in place to identify certified and non-certified “PCO 100% Grassfed”
livestock?
If NO, explain:
86. Were any animals purchased from a certified grassfed herd?
If YES, complete the following chart for all purchased animals or annotate which animals are grassfed
certified on the chart on page 1.
Purchase Date
ID #
From (Source)
Valid Grassfed
Certificate on File?
87. Does the operator feed:
Milk
Grain and grain-byproducts
Corn kernels or corn kernel by-products
Cake or meal feedstuffs
Concentrates
Food processing by-products or waste
Small grain or corn allowed to mature past the vegetative (pregrain/pre-boot) state
88. Does the operator manage pastures that contain grain or corn crops
to not intentionally allow grain or corn crops to mature past the
vegetative (pre-grain/pre-boot) state?
89. Are adequate records kept in order to ensure compliance with the
“PCO 100% Grassfed” standard?
Recordkeeping System:
§205.103
Yes
No
?
N/A
89. Does the producer maintain or retain livestock records for at least 5
years?
90. Do feed ration records include:
a. Amounts of each type of feed (including pasture) actually fed
to each type and class of animal for all ruminant livestock?
b. Changes that are made to all rations throughout the year in
response to seasonal grazing changes?
Comments on feed ration records:
91. Are records of when access to pasture is provided to all ruminant livestock complete and consistent
with:
a. The operations grazing season?
b. Reason(s), if any, for temporarily denying ruminant animals
pasture?
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Comments on access to pasture records:
Labeling and Marketing:
§205.303-311 Yes No
?
92. Are any labels used on organic products?
If YES, what products are being labeled?
a. Are they labeled for retail or wholesale use?
b. Do they contain the PCO logo or name?
c. Do they contain the USDA seal?
d. Were any sample labels collected and attached?
(If labels differ from those already submitted to PCO, collect and submit with inspection report.)
93. Are any farm or market signs used?
If YES,
a. Do they contain the PCO logo or name?
b. Do they contain the USDA seal?
c. Do signs accurately represent the status of the organic
product or farm?
94. Are any brochures or marketing materials used?
If YES,
a. Do they contain the PCO logo or name?
b. Do they contain the USDA seal?
c. Were any sample marketing materials collected and
attached?
95. Are any livestock products produced for export?
If YES, have all labels used on export products been submitted to PCO?
96. If the USDA seal is used on labeling, signs and/or marketing materials. List colors of seal?
a. Top background
b. Outer rim
a.:
b.:
c.:
d.:
e.:
c. “USDA” lettering
d. “ORGANIC” lettering
e. Bottom background
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N/A
Comments on Marketing and Labeling:
Comments on general management and the applicant’s ability to comply:
The information contained in this report is confidential between the inspector, the inspected party and
the certification agent. This report does not constitute certification or consultation, nor should it be used
for promotional purposes. All compliance assessments are made in reference to the standards and
polices of NOP, and are based on the inspector’s observations, review of documents and operator
interview.
Inspector Signature:
Date:
List all Attachments:
Exit Interview
Inspector Instructions (marked up)
Copy of Sample Collection Form
Copy of Sample Courier Label
Other attachments (such as material labels,
photos):
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