ZOOMERS MEETING – JUNE 5, 2013
Submitted: Ed Gillen - Secretary
PRESENT:
Tina Elkins, Donald Fialka, Bob & Carol Geyer, Ed & Roxanne Gillen, John Gulitti, Karen Haynes,
Sherry Labree, Tess Madeya, Donna McGinn, Ed & Joan Morgan, Dave Pierce, Stephanie
Powers, Dug & Marti Stetter, Ray Vigeant.
PRESIDENT’S REPORT (Tina Elkins):
Tina called the meeting to order at 7:02 p.m. and started the meeting by wishing everyone ‘Happy National
Running Day.’ In honor of National Running Day, Tina shared unique and tasty Zoomer sneaker cookies.
Thank you Tina!
Tina updated members Ruby Tuesday community-give back program. $60 was raised and a motion was made
by Dave Pierce (Joan Morgan, second) to use it towards the new Zoomers Kids Race Series (see 2/6/13
minutes). Motion passed. Tina is still working on sponsorship and thanked Ray Vigeant for $200 sponsorship
from Sunshine Boyz Island Shop & $50 from Moving Help.
VICE PRESIDENT’S REPORT (Dug Stetter)
Dug was asked to report out on cost for Zoomers to purchase a 10’x10’ tent. Tent would be used to protect
timers at events and/or promoting/visibility for Zoomers at events. Vendor costs with detailed screen print
range $1,000. Discussed purchasing less expensive tent at local vendor (e.g. Sam’s Club) and have it screen
printed by local company. Prices will continue to be researched and reported out at future meeting.
OUTSIDE PRESENTATION (Karen Haynes and John Guilitti, Active Suncoast Foundation)
Karen Haynes and John Guilitti, of Active Suncoast Foundation, presented Ed and Joan Morgan with a $500
check to sponsor the Youth Fun Run Series, held in North Port. THANK YOU Active Suncoast Foundation! A
discussion took place about promoting the new Zoomers Kids series kicking off this fall. At the ‘Doo Rag 5k’
there were 43 participants between the ages of 10-14.
SECRETARY’S REPORT (Ed Gillen)
Ed reported that minutes are final and made a motion (seconded by Joan Morgan) that minutes be approved
as is. Motion passed. Ed will forward finalized minutes to Dug for posting on the website.
TREASURER’S REPORT (Sherry LaBree)
Sherry submitted the ‘Treasurer’s Report for May 1, 2013 (Statement date April 1-30, 2013)’ showing an
opening balance of $13,821.92. Total receipts $1,753.77, with total expenses $387.39 for a closing balance of
$15,188.30. It was noted by Sherry that receipts for the Ashley Krueger Benefit still arrived in April and that
when books are closed on the fundraiser, it will show as expense line (approximately $6,000) in future
treasurer’s report.
MEMBERSHIP/MARKETING DIRECTOR’S REPORT (Marti Stetter)
Marti submitted and reported out on June Membership Report. Marti reported 3 new ‘single’ memberships, 3
new ‘family’ memberships that includes a total of 4 family members, and 1 new ‘student’ membership. The
report shows that the total number of Zoomers, including families, is 176 (up 3 from May).
There was a discussion later in the meeting about accepting members on the Zoomers group Facebook page.
Some of the individuals seeking to join are doing so to promote products only or to scam. Administrators are
asked to do research on individuals seeking to join group before accepting them. Administrators have the
rights to delete individuals.
RACE DIRECTOR’S REPORT (Bob Geyer)
Ed Gillen reported that planning for the 2nd annual Bocca Lupo Howl at the Moon 5k is well underway. Early
focus was on meeting with title sponsor, revising registration flyer, Active.com and obtaining sponsorships.
Ed will need full support of Zoomers to assist. Zoomers will definitely need to provide more volunteers for this
race.
And speaking of volunteers, Bob reported that the fall schedule is full. The race calendar as it is shaping up
looks like:
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Run for Reason – November 2
Free to Breathe – November 9
Take Stock in Children – November 16 (location unknown)
Tippecanoe (not official) – November 23
Turkey Trot – November 28
VOLUNTEER COMMITTEE REPORT (Ed Morgan)
Ed M. thanked members in attendance for volunteering at recent Zoomer timed events. He noted that as
coordinator, he needs to provide a backup plan to relieve volunteers who are also running at events. Ed
updated members on volunteer staffing for Firecracker (7/4) and Hot August Nights (8/24). Specific job
assignments TBA. Volunteers assisting at Youth Fun Run series should report at 6 p.m. at Dallas White Park,
North Port.
VOLUNTEERS ARE ALWAYS NEEDED to help with set up and tear down of the start/finish, day of registration,
typing, extra course marshal(s) if we deem it necessary for safety, chip removal/return. If you can volunteer,
please contact at Ed Morgan at emjm67@yahoo.com
WEBPAGE DIRECTOR’S REPORT (Louis van der Veen - absent)
Tina thanked Dug Stetter for updating and maintaining the website. There have been some cosmetic changes
to the look and feel of the site.
RACE SERIES COMMITTEE REPORT (Kimmi van der Veen - absent)
Post Doo Rag 5k, Tina has updated the race series and it is current online. Members are asked to check the
series information for accuracy and report any issues to Tina Elkins. Gasparilla has been canceled and will not
be replaced in the Race Series. Hot August Nights has been added to the race series.
SPECIAL EVENTS COMMITTEE REPORT (Melissa Ellison - absent)
There is a planned Zoomer’s night (Saturday, July 20, 5:30 p.m.) at the Charlotte Stone Crabs. Cost is now $13
for ticket which includes voucher for hot dog/soda and hat. The game will feature a ornament give away and
fireworks.
Marti and Dug Stetter are organizing a Bowling day on June 23rd at Treasures Lane.
Canoe trip tentatively planned for August 11th. Tina Elkins will contact Melissa Ellison.
OLD BUSINESS: Ed Morgan reported that he has purchased Zoomer ‘Runners on the Road’ signs and
directional arrows to enhance runner safety.
Ed Gillen reported that response to IPICO chip timing backup team is encouraging. Next step is to provide
training for those who are interested. Training may take place at Chamber of Commerce location. Ed will
work with Bob Geyer.
Zoomers will be presenting a Youth Award for Firecracker 5k and at Remember the Fallen (Sept. 14) and Howl
at the Moon (Oct. 19).
NEW BUSINESS: Tina reported out on a new race sponsored by Florida Sheriff’s Youth Ranch. After discussion,
Tina will report back that Zoomers is not interested in timing.
Ray Vigeant inventoried what needed to be repaired and submitted detailed report. Total cost to repair is
around $350.00. Joan Morgan made a motion (Carol Geyer, second) for Zoomers to pay up to $350.00 to
repair trailer. Motion passed. Ray also reported that additional features could be added to the trailer to
enhance timing team and reporting out. All in attendance thanked Ray for his efforts.
NEXT MEETING: The next Zoomers business meeting will be held on Wednesday, July 3 at 7 p.m at the
Charlotte Chamber of Commerce located at 2702 Tamiami Trail, Port Charlotte, FL. Proposed location for 5:30
p.m. dinner prior to meeting will be at Whiskey Creek Grill. All Zoomers or potential Zoomers are
welcomed.