Great Valley Music
Parents Association
(GVMPA) Meeting
09/08/2014
7:15 PM
Band Room
Agenda
Band Dept
Mr Ceresini
Future GVMPA Meetings
Toni Drill
Concession Stand - THE SHACK
Toni Drill & Bart Corsaro
Volunteering
Toni Drill & Bart Corsaro
Fundraising
Toni Drill
Upcoming Events
Toni Drill
Financials
Karen Stalker
Choir Dept
Ashley McBride
Misc Items
All
Great Valley Music
Parents Association
Meeting
09/08/2014
7:15 PM
Band Room
Band Dept
Mr Ceresini
Discussion:
Jazz band starts next week and will be Tuesdays and Thursdays at 7am.
New website design – links to calendars, forms, & CHARMS
CHARMS - new software for communication, sign up for volunteering, budget, calendar,
Future GVMPA Meetings
Toni Drill
Discussion:
Toni to send agenda out prior to meeting to allow parents to see topics to be discussed. Meetings to be roughly 1 hour.
Structure to be band, fundraising, financials, items to be voted on, and then choir to accommodate Directors schedules
Parents & Directors should send any additional topics to be added, or proposals to Toni prior to meeting .
Officers are currently being shadowed by successors:
President – Toni Drill, successor Wendy Lester
Vice President – Bart Corsaro – successor OPEN POSITION
Treasurer – Karen Stalker, successor Jen Langlois & Eric Aho
Secretary – Jane Groves, successor Jennifer Neary
Concession Stand - THE SHACK
Toni Drill & Bart Corsaro
Discussion:
Pat renewed her food certification in order to help up run the shack.
Rules to be enforced: No open toed shoes, No one under 14, No children to work window, No eating inside the stand,
Everyone to wash hands and keep them clean, Food Handlers must wear gloves.
The shack provides GVMPA the majority of funds to help the music program.
Prior to game days: Shoppers needed to buy food and supplies ahead of time, volunteers needed to receive and load soda
on delivery day
Game day needs about 15 volunteers (4:30-10 pm)
Pick up of ice, pretzels, pizzas
Front Window (takes orders, handles money)
Back of house (cheese for nachos, coffee, and hot chocolate)
Runners (replenish food & drinks at front counters)
Wrappers (wrap pizza, pretzels, hot dogs and hamburgers as it comes in shack)
Outside (Grill Chefs, Fry Guys, cheese pumper, cash handler)
Volunteering Opportunities
Toni Drill & Bart Corsaro
Discussion:
Fundraising: Fundraiser coordinators, day of fundraiser distribution, Designer Bag BINGO
Special Events: Band Banquet, Flowers for seniors at last concert
Uniform & Formalwear: distribution (start of year) and collection (end of year)
Marching Band Away Games: 4 equipment loaders/unloaders, U-Haul drivers, 4 bus chaperones, Cavalcade day dinner
helpers (pick up pizza & serve kids)
Marching Band Home Games: 4 equipment helpers, 15 Shack volunteers (see SHACK section)
Sign up via CHARMS or contact Bart Corsaro at Bart@bcorsaro.com
Fundraising
Toni Drill
Discussion:
Individual - profits go to individual students account which remains with them their whole time at GVHS, funds can be
withdrawn for use by student for music dept costs (activity fee, shoes, field trips, etc), when student leaves GVHS they can
bequeath money to sibling, neighbor friend, etc.
Group - profits GVMPA for use to benefit and support ALL music depts (band & choir needs)
WAWA Hoagies certificates (mid Oct) $4 each, student earns $1, coordinator needed to send out order forms, collect
forms, place order on line, and distribute certificates to students.
Gentle Touch Car Wash 5 wash certificates (Thanksgiving-mid Dec) $7.50 each, student earns half, coordinator needed
to send out order forms, collect forms, place order on line, and distribute certificates to students.
Poinsettia/Cookie/Pizza Sale (Nov 3- Thanksgiving, distribution on Dec 6) prices vary, student earns portion, coordinator
needed to send out order forms, collect order forms, place order, coordinate volunteers for pick up and distribution
Mums (now-Sept 12, distribution on Sept 20) prices vary, student earns portion. Drivers needed to be in East Earl by 7:30
and bring plants back to school, 10-12 volunteers needed at 8:30, 9:30-1pm for distribution at school
SHACK – Largest most profitable fundraiser for GVMPA to benefit all music programs at Great Valley
Upcoming Events
Toni Drill
Discussion:
09/12 – Home Game
09/19 – Away game @ Octarara
09/20 – First Cavalcade
09/27 – Home Game
10/02 – THURS Home Game – Middle school band kids night
10/04 – Cavalcade
10/31 – Game Senior Night
Financials
Karen Stalker
Discussion:
Budget is now being done in CHARMS - Overview presented
In summary, we have $14k in savings, $5k in checking, and $5k in vanguard for emergencies
Choir Dept
Ashley McBride
Discussion:
Needs $ for choir room piano, either to replace, or for gutting/replacing hammers and strings. Will put together a proposal.
Thinking Spring (May 9 or 16) trip to Dorney Park to include performances by our band, choir, and orchestra – remainder
of day to be for kids to enjoy park. Cost would be $30 per student, with optional additional charge for food package.
Misc Items
All
Discussion:
Student Leadership – Instrumental Student Council in place and meets 2 nd Wed of every month. These students are
advisors to Mr Ceresini on what the student needs are in the various music programs. This years president is Claire Ousey,
and she will be in attendance at all GVMPA Meetings
Collegiate performance in Allentown Sunday, Sept 28. – this is a festival of 20-25 college marching bands. Tickets are
$15 each, or if we can coordinate a group of 20, $10 each. Ususally this trip is from 10 am-6 pm, with optional stop for
dinner.