Project
Construction Phase Health and Safety Plan
Reviewed and Approved
Revision
Manager
Original
1
2
Controlled issue
H&S Plan No:2011-001
Date
Initial Draft Issue
CDM Co-ordinator, To File, To Site
2010
Colin O’Connell
H&S Advisor
Cravencroft
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Construction Phase Health and Safety Plan
At
For
Project Name
1. Description of Project-Description and Programme details.
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1.1 Location of site
1.2 Nature of works to be undertaken
1.3 Timescale of completion of phases
2. Description of Project- Project team
2.1 Client
2.2 CDM Co-ordinator
2.3 Principle Contractor
2.4 Designer(s)
3. Description of Project- Extent and Location of Plans and Records
3.1 Existing Drawings and Documentation
4. Existing Environment
4.1 Surrounding Area Uses and Restrictions
4.2 Existing Services- Overhead and Underground
4.3 Existing Production Interruptions and Restrictions
4.4 Existing Structures
4.5 Building Fabric
5. Client Considerations and Management Requirements-Client Considerations
5.1 Safety Goals
5.2 Monitoring and review arrangements
5.3 Emergency Procedures
5.4 Storage and unloading arrangements and areas/compounds
5.5 Welfare Facilities
5.6 Activities that may have an impact on the project area
5.7 Liaison arrangements
5.8 Security arrangements
6. Client Considerations and Management Requirements- Management
Requirements
6.1 Development of Site Rules
6.2 Copy of Site Rules
7. Overlap with Clients Undertakings
7.1 Division of responsibilities for Health and Safety
7.2 Information sharing for site operatives
7.3 Circulation, escape routes and protection
7.4 Signage
7.5 Permit System
7.6 Identifiable hazards for future occupiers and maintenance teams
7.7 Environmental restrictions and existing on site risks
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8. Significant Design and Construction Hazards
8.1 Principles of design: precautions and sequences to be observed during
construction
8.2 Operations that require Principle Contractors method statements and
SSOW’s
8.3 Construction Materials
8.4 Co-ordination of design work
8.5 Hazard identification and elimination.
Appendices
Appendix A- Checksheets and Hazard Elimination Management Schedule
Appendix B- Drawings and Documents
Appendix C- Development Construction Phase Plan
Appendix D-Initial F10
Introduction:
A site survey by all interested parties has been carried out prior to any works being tendered for or
undertaken to ensure all identified works are known and understood.
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Basis of Construction Phase Health and Safety File:
NB This file should be read in conjunction with the Schedule of Works and references have been
made to this document where appropriate.
This file has been prepared and will be updated by Colin O’Connell HSA acting in the role of CDM Coordinator and is based on information supplied by Designers, Principle Contractor and the Client. The
designers, principle contractors and client have provided information of any identified significant
hazards in relation to the works and methods of work that have been agreed. Any additional hazards
will be identified by the principle contractor and these will be included in the development of this file.
The client due to the complexity and use of foreign suppliers and contractors will act in the role of both
principle contractor and CDM Co-ordinator to ensure the health and safety standards set as a prerequisite of the project and adhered to at all times.
Development of File
The Principle Contractor has prepared and will develop the construction phase Health and Safety file
from the information provided by the CDM Co-ordinator and any sub-contractors to set out the means
by which we will control the hazards identified and will take into account:1. Any design changes
2. Aspects of Health and Safety specific to the Principle Contractors method of working
3. Principle Contractors detailed Health and Safety procedures
4. All current legislation
5. Hazards identified by the Principle Contractor and any sub contractors
6. Hazards identified by Designers
7. The Clients specific requirements
8. New risks, which may arise during the course of the work.
Any changes to the Plan resulting from design changes will only be done with the agreement of the
CDM Co-ordinator.
These may include specific items with the respect to site rules and the control of health and safety
hazards.
The construction phase health and safety plan for the work should be developed as early as possible
to avoid delays and a satisfactory response is required prior to commencement on site.
Therefore the Construction Phase Health and Safety File will be updated by the principle contractor to
incorporate further hazards identified as work proceeds
Duties of Designers, Principle contractors and Sub Contractors
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Where part of the contract involves an element of design and construction, the principle contractor
should note that designer duties under CDM will apply.
Description of Project- Description and Programme details
Location of site:
Nature of construction work to be carried out
Summary of construction works to be carried out.
Notification to the HSE:
Depending upon the schedule of works supplied by the tendering contractor, notification will be made
by the CDM co-ordinator. He will notify the appointment of the principle contractor following the award
of the contract. On being awarded the contract the principle contractor shall provide the following
information to the CDM co-ordinator to enable him to complete the notification to the HSE.
1) Name and address of Principle contractor
2) Date planned for starting the construction phase
3) Planned duration of the construction phase
4) The maximum number of people carrying out construction works at any one time
5) Planned number of contractors on the site (if known)
6) Names and addresses of any contractors already chosen
Timescale for the completion of the construction work.
The programme for the proposed construction phase is to be developed by the principle contractor.
It is a requirement of this Health and Safety information pack that the programme proposed for the
construction works must demonstrate the adequate allocation of competent and adequate resources.
Reference should be made to the preliminaries and the principal contractors briefing notes. These
detail the information the principal contractor must supply with the tender and the framework the
principal contractor will be required to develop during the tender evaluation period, prior to
appointment.
Proposed Construction Start and Finish Dates:
Commencement Date:
Completion Date
:
Contract Period
:
The principal contractor is required to determine the resources he will require to sufficiently develop
the framework for and the details of the construction phase health and safety plan and propose any
alteration to the above periods to allow this.
Equally, in proposing the schedule for the construction works, the principle contractor must include
and illustrate the allocation of resources for all Health and safety concerns.
Description of Project: - Project Team
Address
Contact:
Tel:
Fax:
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E-mail:
CDM Coordinator:
Address
Contact:
Colin O’Connell TechIOSH
Tel:
Fax:
E-mail:
Principal Contractor:
Address
Contact:
Designer:
Address
Contact:
Extent and Location of Plans and Records
Drawings and Documents:
(Will need to include site plans, drawing etc and they locations)
Services Drawings
(Details of all services within the works area or that may be affected by the works including
schematics.)
Reports
(Any building services reports that affect the works.)
Existing Health and Safety File
(The last project Health and Safety file)
Surrounding Area Uses and Restrictions;
Discription
Existing Services:
Full site survey prior to any works needs to be carried out to ensure the works have no impact on any
underground site services.
Existing Production Interruptions and Restrictions:
Full investigation as to production restrictions, access and egress from the site to be carried out along
with security requirements to be carried out.
Existing Structures
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Details of all existing structures including internal walls that may be affected by the project need to be
included with the file
Building Fabric
Full and detailed report of materials and condition of the buildings fabric to be undertaken prior to
works starting.
Client Considerations and Management Requirements-Client Considerations
Safety Goals:
The client must be committed to supporting the safety regime highlighted in the Safety Management
System. The client will employ contractors who will embrace the safety ethos of the client with a zero
accident culture.
1. Employee competence.
Only contractors that can provide documented competence will be added to the contractor approval
list for selection.
2. All contractors will undergo a site specific health and safety induction.
3. All affected employees and contraction will be consulted on issues of health and safety.
4. All employees and contractors will adopt the best safety practise method of working with agreed
method statements and SSOW’s made available.
5. The safety performance of the project will be made common knowledge to all site workers.
Monitoring and review arrangements
There will be regular progress meetings held involving all concerned parties, these meetings will be
minuted and added to the safety file.
Emergency Procedures
Emergency procedures should involve the following elements
The principle contractor must prepare a suitable emergency plan that details the procedures to be
taken in the event of a serious incident. These will include evacuation procedures and any emergency
rescues. These details are then added to the construct phase health and safety plan. These plans
should be agreed and shared with the local emergency services and must ensure sufficient numbers
of competent person on site at any given time.
Emergency escape routes must be clearly marked within any temporary erected areas to ensure all
persons are aware of the routes and know to keep them clear.
First Aid:
The principal contractor must ensure adequate facilities and sufficient qualified person are on site at
any one time.
Contacts with external services must be supplied by the principal contractor with regard to first aid,
emergency medical care and rescue work.
Storage and unloading arrangements and areas/compounds
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Areas must be provided for adequate loading and unloading of deliveries away from any pedestrian
routes and existing loading bays. Any storage of liquids and hazardous substances shall be done in
line with current health and safety legislation.
Welfare Facilities
The welfare facilities supplied by the principal contractor in accordance with Construction (Health
Safety and Welfare) Regulations 1996.
Activities that may have an impact on the project area
The principal contract is to be made aware that any works taking place that may have an effect on the
adjacent companies needs to be reported to the client prior to taking place.
Liaison arrangements
The construction phase Health and Safety Plan must include arrange for communication between all
affected parties, and this documented and added to the safety file.
Security arrangements
All security arrangements will be dealt with by the onsite security contractor.
Development of site rules
Initial site rules are in place and will be issued to the principle contractor prior to works being
undertaken. These will need to be signed as to agreement and any sub-contractors engaged will be
issued with a set of site rules that will be signed and copies added to the Safety File.
Copy of site Rules
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PART 1
EMERGENCY PROCEDURES
A. Fire
B. Medical Assistance
PART 2
SAFETY RULES AND CONDITIONS FOR CONTRACTORS
1. Introduction
2. General Rules
3. Contractors Site
4. Contractors Visitors
5. Fitness for work
6. Intoxicating liquor and drugs
7. Gambling
8. Trading
9. Meals
10. Starting Work
11. Permits & Authorisations to work
12. Accident Prevention and Reporting
13. Fire Precautions and Prevention
14. Special Hazards
15. Personal Protective Equipment
16. Security
17. Use of Company Services
18. Building Operations
Systems of work within AJ Housebuilders Ltd
19. Work at Height
20. Excavations
21. Hot Work Equipment
22. Highly Flammable Liquids and L.P.G
23. Entry into Switch rooms, Boiler Areas and Plant Rooms
24. Entry into Confined Spaces
25. Plant Tools and Equipment
26. Safety Signs
27. Lifting Equipment
28. Pressure Plant
29. Window Cleaning
30. Asbestos
31. Disposal of Waste
32. Demolition
33. Fume Cupboards
34. Local Extract Ventilation Units
35. Traffic Control and Parking
36. Radios
37. Final Conditions relating to this general code of Safety Rules and Conditions for
Contractors
Appendix A – Declaration of Conformity
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SAFETY RULES AND CONDITIONS FOR CONTRACTORS
_____________________________________________________________________________
PART 1
EMERGENCY PROCEDURES
A. FIRE
General procedures in relation to fire incidents will be passed onto the contractor along with additional
safety documentation prior to work starting on site. Additionally there will be a pre-contract meeting at
which the HSA (Health and Safety Advisor) will confirm site-specific information. This information must
be passed on to all contract personnel and any subcontract personnel engaged by the main
contractor. If information regarding fire precautions has not been provided in adequate form the
contractor must seek this formally from the HSO prior to beginning work on site. Local instructions on
procedures for raising the alarm, summoning the Fire Brigade and evacuating the premises are also
posted throughout the various buildings of the sites and all persons must act in accordance with these
instructions.
The following general procedure applies to all premises.
Should you discover a fire:
1. Operate the nearest fire alarm point or if no alarm is provided verbally raise the alarm to others
present.
2. On hearing the fire alarm, persons must immediately evacuate the building by way of the nearest
exit and go to the muster point.
3. Do not use lifts (if provided), since the power may be cut off.
4. Do not interfere with mains supply of gas, electricity or water unless authorised to do so.
5. If you have been trained in the use of fire extinguishers these may be used to put out small fires.
N.B The provision of fire extinguishers are there for the safe evacuation of staff from a building, not to
specifically fight any fires.
6. Do not re-enter a building until the Site controller indicates that it is safe to do so.
Should you hear the fire alarm:
1. Where it is safe to do so, all contract personnel should ensure that they carry out the
following procedures in their immediate areas.
(a) Stop any machines, tasks and own equipment only.
(b) Shut off gas appliances to own equipment only.
(c) Shut off electrical supplies to own appliances. Lighting may be left on.
(d) Close but do not lock doors.
___________________________________________________________________________
2. Evacuate the site by way of the nearest exit without stopping to collect personal
belongings.
3. Assemble in the designated area as indicated on the local fire procedure instructions. If you are
unsure of the correct assembly point or cannot get to it safely then you should
report your presence to a member of staff of the company who will advise on
your next course of action, a member of the company will normally be in
attendance at any fire alarm event.
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B. PROCEDURES FOR SUMMONING MEDICAL ASSISTANCE
1. Where the situation is serious
Locate the nearest telephone, dial 999 and call an ambulance. Give the location of the person
requiring attention.
Where possible, obtain the assistance of a trained first-aider, ask assistance from staff to locate one,
and if an ambulance is summoned request somebody to meet it.
2. Where the situation is not serious or if in doubt
Seek the advice of the nearest first-aider.
SAFETY RULES AND CONDITIONS FOR CONTRACTORS
_____________________________________________________________________________
-3PART 2
SAFETY RULES & CONDITIONS FOR CONTRACTORS
1. INTRODUCTION
This document is issued to all non-company employees who are under contract to the
company to carry out work requested by an appointed person. In its position as a controller of
premises, the company has a statutory duty to ensure that,a) its undertaking is conducted in such a way that persons who may be affected thereby
are not exposed to risks to their health or safety.
b) the premises, plant or substances therein are safe and without risk to health.
In recognition of this it is appropriate to set out a Code of Safety Practice for Contractors and their
employees who work on company premises (entitled Safety rules and conditions for contractors). The
aim is to protect the health and safety of the contractor’s employees, company personnel and any
other persons affected by the company's undertaking. It should be appreciated that a contractor and
his employees have similar responsibilities under safety legislation. The contractor is required to carry
out all work in accordance with the Public Health Act, 1961, the Health and Safety at Work, etc. Act
1974 and all appropriate legislation made under the Act. Special attention is drawn to the Construction
(Health, Safety and Welfare) Regulations1996, The Construction (Head Protection) Regulations 1989,
The Lifting Operations and Lifting Equipment Regulations 1998, The Construction (Design and
Management) Regulations 1994, The Management of Health and Safety Regulations 1992 (with
particular regard to written risk assessments) Electricity at Work Regulations 1989, the Control of
Substances
Hazardous to Health Regulations 1999, the IEE Rules and Regulations, Pressure Systems and The
Pressure System Safety Regulations 2000 and Environmental Protection Act 1990. Some highly
specialised hazards exist in some parts of the company therefore all contractors and their employees
must be conversant with the safety rules of the Department or area in which they are working. The
contractor has a duty to ensure that their employees and sub-contractors conform to the requirements
of safety legislation and the provision of this code. Adherence to this code or more specific
departmental safety rules does not relieve the contractor of his legal or contractual obligations. In any
case of doubt regarding the application of the code or in any circumstances affecting the safe working
not covered by the code, advice should be sought from the HSA or company identified supervising
officer.
2. GENERAL RULES
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1. There will be no deviation or variation of these rules without the permission of HSA.
2. The contractor will abide by the conditions specified at all times.
3. The contractor is responsible for checking that information concerning fire procedures has been
passed on to him by the Contract Administrator. Once received this must be brought to the attention of
his employees.
4.The contractor is responsible for ensuring that all of his employees working on company sites
reference the relevant section of the Asbestos register and sign to
acknowledge they have understood its contents. This must be done before any surveying or work
commences.
5. The contractor is responsible for ensuring that all his employees, or sub-contractors are aware of
and comply with all safety legislation relevant to his operation.
6. All statutory notices relative to the contractor’s operation shall be prominently displayed in their area
of work and the contractor is responsible for the provision of these notices.
7. The contractor must be fully insured for the purposes of any contract work and shall
produce for inspection, a certificate of Employers Liability Insurance.
8. The contractor will ensure any of his sub-contractors are also fully insured in line with the conditions
specified in Item 6 above.
9. The contractor is responsible for the erection and maintenance of sufficient and suitable barriers
around his work area to prevent other personnel entering an area posing a safety risk. Barriers must
also carry clear signage to explain the nature of hazard present. Specific barrier requirements may be
detailed by the HSA in the pre-contract Health and Safety Plan, or through the specific site meetings.
10. No company service, plant or equipment may be used without the written permission
from the HSA or identified supervising officer.
11. The contractor will provide his employees with all necessary protective clothing and
equipment required for the work they are carrying out and ensure sub contractors are
similarly provided.
12. The contractor will ensure all protective clothing and equipment is maintained in good condition
and used by his employees or sub-contractors where necessary.
13. The contractor is required by signature to acknowledge receipt of a copy of this document:
Safety Rules and Conditions for contractors.
14. Before commencement of work, contractors must familiarise themselves with the site safety rules
and the policies and procedures of the company, specifically with
regard to hazards and risks on the site and the location of fire prevention equipment and
procedures.
15. The contractor shall not bring children, pets, cameras, voice recorders or bicycles onto the site
without permission of the supervising officer.
16. The contractor will ensure that all of the labour he employs carry relevant documentation to allow
them to work legally in the U.K.
3. CONTRACTORS WORKING AREA
Where an area can be clearly defined as a contractor's working area, the contractor shall erect a
notice stating ‘Unauthorised Entry Prohibited’. This will then be deemed a contractor's site throughout
the contract period and safety regulations within that site shall be primarily the responsibility of the
contractor.
4. CONTRACTORS VISITORS
No contractor is to arrange for persons to visit him or her on site, unless prior permission has been
obtained from the supervising officer. If the visitor arrives unannounced and has legal rights to access
the site, e.g. Factories Inspector, Environmental Health Officer, etc., then the contractor shall inform
the HSO and the supervising officer.
5. FITNESS TO WORK
The contractor shall ensure that all employees, agents and sub-contractors are fit, able and competent
to carry out their functions at all times whilst at the company’s premises. Any condition that would
render such an employee liable to put him/herself or others at risk shall automatically preclude him/
her from working at the site whilst that condition is present. The company reserves the right at anytime
to carry out or require the contractor to carry out such medical screenings or examinations that the
company considers necessary or desirable to ensure the safety and health of the individual and those
affected by him.
6. INTOXICATING LIQUOR AND DRUGS
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(a) The contractor's personnel shall not bring intoxicating liquor or drugs of any kind onto
the site.
(b) If any contractor's personnel are, or appear to be under the influence of intoxicating
liquor or drugs once on the site the company reserves the right to require their immediate removal
from site and to refuse their admittance at any future time.
7. GAMBLING
Gambling or betting on site is strictly prohibited. Any person found contravening this rule is liable to be
escorted from site and may not be permitted to return at any future time.
8. TRADING
The contractor's personnel shall not engage in private trading on the site.
9. MEALS
The company canteen facilities are available to the contractor's employees. The contractor and his
employees must act at all times in the best interest of their respective companies and be courteous to
all staff at all times. Any person found contravening this rule is liable to be escorted from site and may
not be permitted to return at any future time.
10. STARTING WORK
A safe system of work must be agreed between the contractor and the supervising officer, or his
representative, before work begins. The HSA must be informed before work commences on each
contract so that any Authorisation / Permit can be issued allowing the contractor to begin work in the
designated area. Under no circumstances should any work begin without the necessary permits that
will be issued by either the HSA or directly from the Supervising officer. Failure to comply with these
requirements could lead to removal from the company’s approved list of contractors and suppliers.
Contractor’s employees entering company premises must report their presence to the security office
and then their supervising officer. Permission must be obtained from the Departmental Manager for
access to the premises out of normal working hours. Contractor’s employees remaining on company
premises outside normal working hours must report their presence the Security Office.
11. PERMITS TO WORK & AUTHORISATIONS
Where the work necessitates alteration, disconnection, isolation or any interference with any services,
equipment, building or entering designated permit to work areas, personnel must obtain written
authorisation to proceed from the either the HSA or the Supervising Officer. The isolation details must
be logged onto the method statement held by the contractor for future inclusion. On particular items of
equipment, services and work at height, this may be a Permit to Work system. In no circumstances
shall contractor's personnel proceed with work falling under these categories unless the stipulated
procedures are followed and signatures obtained as appropriate.
Areas currently requiring permits to work are:
 Hot work
 Electrical work
 Confined spaces
 Working at Height
 Working over Water
 Excavations
12. ACCIDENT PREVENTION AND REPORTING
The contractor must report all accidents or dangerous occurrences which occur on company premises
whether or not any employees are directly involved . This must be done immediately. It must be
stressed that this applies to all injuries incurred by his employees or sub-contractors. For full details of
current laws on accident reporting the contractor is referred to the Reporting of Injuries, Diseases and
Dangerous Occurrences, Regulations 1995. The HSA will if necessary, carry out a full investigation on
any accident or dangerous occurrence happening on company premises. The HSA may take the step
of notifying the HSE of certain incidents; this may be in addition to any report submitted by the
contractor.
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13. FIRE PRECAUTIONS AND PREVENTION
The use of flame or the application of heat (as in welding or burning) is restricted throughout the
company. Specific authorisation should be sought from the HSA or the supervising officer prior to
carrying out work of this nature. It should be noted also that all areas of the site are non-smoking and
all contract staff must follow these restrictions.
No fire fighting equipment or fire alarm may be disconnected, removed, resited or otherwise rendered
inoperable without the permission of the HSA. No fire check door,
fire exit or fire shutter may be obstructed, moved or otherwise rendered unusable without the
permission of the HSA.
If the work of a contractor introduces unusual fire hazards into an area, he is responsible for providing
the appropriate type of fire fighting equipment and should consult the HSA before the work starts. It
should be noted also that dirty and dusty operations could affect smoke detection equipment where
this is employed within fire alarm systems. Wherever possible such detectors should be protected by a
light cover which would eventually disintegrate under the influence of fire thus allowing the detector to
work as normal, albeit at a later point from the inception of any fire. All such protectors must be noted
by the contractor and removed upon reaching practical completion of the works. In addition, if
elements of a fire alarm system are to be isolated then prior agreement must be sought from the HSA.
14. SPECIAL HAZARDS
Explosives, toxic or hazardous substances and radioactive materials must not be brought onto
Company premises without the prior permission of the HSA or a member of staff in charge of the
contract. Where permission is granted arrangements must be
made for the safe handling and storing of these materials.
18 SAFETY RULES AND CONDITIONS FOR CONTRACTORS
_____________________________________________________________________________
-8Some examples of such substances and processes are acids and shot blasting for cleaning steelwork,
substances for timber preservation, adhesives, and damp treatment chemicals. Information provided
by the contractor must include, where appropriate, a full risk assessment as required by the Control of
Substances Hazardous to Health Regulations 2002. Results of the risk assessment will determine the
approach to on-site precautions in order to protect workers and other personnel.
15. PERSONAL PROTECTIVE EQUIPMENT
The contractor is responsible for providing for his employees with personal protection as may be
required for the work in hand e.g. eye protection, head protection, foot protection, respirators and
breathing apparatus. In particular, the contractor should be aware if works are to be undertaken that
come under the requirements of the Head Protection in Construction Work Regulations 1989. These
Regulations require that contractor's employees and their sub-contractors be supplied with and be
required to wear suitable safety helmets. Helmets provided should conform to the appropriate BS (EN)
and be CE approved. Visitors to the site such as architect, consulting engineers and company staff
such as HSO or supervising personnel should also be provided with and be required to wear head
protection for the duration of their visit on site. The contractor is reminded that he must not only protect
his own employees but also anyone else who may be affected by his work. In particular, the standards
of protection required by the Personal Protective Equipment Regulations 1992 need to be considered.
Where the contractor is carrying out work on company premises such as the breaking or
dressing of stone or concrete, grinding of metals etc, he is responsible for the installation and
maintenance of such screens or enclosures as may be required to protect persons other than his
employees who may be endangered.
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16. SECURITY
The contractor is responsible for the security of any plant, machinery and materials brought on to site
premises for use in connection with the contract. Working areas must be fenced off or other effective
steps taken to warn or prevent any persons whom may be endangered by the operations entering into
the working areas.
The company reserves the right to refuse entry to or request the removal from its property of any
contractor or contractor's employees where there is reasonable grounds to believe that he/she or they
are a threat to company safety, welfare or security. The contractor and their employees shall be liable
to spot checks by the Security personnel.
17. USE OF COMPANY SERVICES
The contractor must not interfere with or connect to the electricity, gas, water or other service of the
site, without specific permission from the site Manager.
(i) All works will be directly supervised by and shall be the responsibility of the contractor
who must have adequate knowledge of the whole works. Method statements must be
provided where the need is identified and risk assessments carried out where required
(ii) All portable electrical equipment conforms to the appropriate British Standards and carry
certification.
(iii) All electrical supplies are safe to use.
(iv) Qualified and competent electricians must carry out all electrical work.
(v) All portable power tools, extension leads and transformers are tested and certified safe before
bringing them on to site. Each item is to be labelled stating the date after which it must not be used
before re-testing.
(vi) All equipment used is regularly maintained and inspected for damage before being used.
(vii) All portable tools and extensions leads, transformers or hand lamps used outside are supplied
through residual current devices, RCB’s.
(viii) They have ascertained the position of cables or services inside wall cavities or inside partitions
before commencing work.
All temporary supplies should be as follows: (a) Portable and hand held tools 110 Volt.
(b) Site lighting other than floodlighting 110 Volt.
(c) Portable hand held lamps general use 110 Volt.
(d) Portable hand lamps used in confined and damp situations must be of low voltage.
All contractors’ employees must receive permission from the site manager before entering any
electrical switch room. In addition all employees must be competent for the work they are to do and
must be supervised by a person competent in the work to be undertaken. Before isolating any circuit
from the main supply, permission must be obtained from the site manager in charge of the project.
Once permission is granted the user department will need to provide clearance that all critical systems
have been shut down. Before working on or near electrical equipment on voltages in excess of 600V
between conductor and earth, including testing, a Permit to Work must be obtained from the HSA and
verified by the electrical engineer.
Before working on or near live electrical equipment on voltages below 600V, between conductor and
earth, with the exception of testing, a Permit to Work must be obtained from the HSA.
Before working on any fume cupboard or hazardous area a Permit to Work must be obtained from the
HSA, and a laboratory clearance certificate obtain from the supervisory staff at the area where work is
to commence.
18. BUILDING OPERATIONS
A clearly identified properly fenced off area of construction work which does not affect the operations
of the Company will be defined as a ‘Place of Construction’ under the Building Construction
Regulations. The contractor will take full responsibility for activities within these areas. Work
undertaken within company premises, which cannot be defined as a ‘Place of Construction’, will be
subject to the company’s Safety Procedures and authorisation processes for the commencement of
work, see Section 11.
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SYSTEMS OF WORK AT AJ Housebuilders Ltd
19. WORK ABOVE GROUND LEVEL
No overhead works shall be carried out without first informing the HSA. When work carried out by a
contractor involves erection of a scaffold or any structure allowing
work above ground level, the contractor is responsible for its safety. To comply with the
Construction (Health, Safety and Welfare) Regulations 1996, the contractor will need to
consider the provision of walkways, 'fans', guard-rails, toe boards, warning signs and lights etc.
together with a safe means of access to the work which must be removed daily when work ceases.
The contractor is fully responsible for all aspects of scaffolding including the selection of competent
sub-contractors for this work. In addition to the Construction (Health, Safety and Welfare) Regulations
1996 all scaffolding and scaffold towers must also comply with HSE Guidance Notes GS10, GS15 and
GS42. The contractor is responsible for obtaining all relevant local authority permits and notification
and registration with the Health and Safety Executive should the contract period require it. The
scaffolding must be capable of supporting the loads for which it is intended including such allowance
as is necessary for wind loading, fans, etc. as described above. Materials used for scaffolding must be
of good construction of suitable and sound material, and of adequate strength for the purpose for
which they are used and that once erected, the scaffolding must be properly maintained and the
statutory records of weekly inspections kept. All working platforms in use on scaffolding by law must
be adequately supported and fully boarded out. This includes specifically the provision of guardrails
and toe boards. Where there is risk of materials being displaced, brick guards together with extra
sheeting or sealing of the working platform should be provided. This is particularly important where
demolition or similar operations are being carried out. The scaffold must be tied to the building at
regular intervals as the work proceeds (unless it is so designed and constructed as to ensure stability
without such connections). Tying should not be
delayed until the scaffold is completed. The first ties should be at or below fan level. Special care
should be taken to ensure stability of the scaffold during dismantling.
11 Work on flat or sloping roofs often entails particular hazards, especially if working on or near fragile
materials is involved. The contractor is reminded that he is responsible for the provision of suitable
crawling ladders, crawling boards, edge protection etc.
All roof work must be carried out in accordance with the information given in HSE Guidance Note
CS10.
Before any work is undertaken in the vicinity of glazed roof-lights or similar fragile material, these
areas should be suitably protected from damage by falling objects.
Ladders must be of sound construction and when in use extend at least 1.l m above the upper landing
unless there is an alternative handhold at this height. Unless required for only a short period, (in which
case it should be footed) ladders should be securely fixed near the upper end.
The contractors must supply their own ladders. Only in exceptional circumstances will the company
ladders be loaned to contractors. However, if company equipment is
loaned, the contractor must assure himself that it conforms to British Standard and is safe for use.
When ladders, scaffolds, cradles, etc. are to be in position for less than a working day, a clear
demarcation of at least warning tapes or similar should be provided and maintained 1 metre clear of
the ladder, scaffold or cradle. During this period the ladder or scaffold etc. should not be left
unattended when erected. When ladders, scaffolding, cradles etc. are erected and positioned for an
extended period, a barrier should be provided and maintained to prevent unauthorised access. This
barrier should
consist of boarded or sheeted fencing 2 metres high erected 2 metres from the face of the scaffolding
with an adequate overhead fan installed to provide protection.
Entrances in this fencing should be closed when they are not in use and locked when the site is
unattended. A reasonable degree of surveillance will be necessary when the gates are open. Where
doors or public access ways occur beneath either scaffolds or roofwork, fans should be provided
which should be of adequate construction and also have unbroken boarding or sheeting which abuts
the fabric of the building and projects as far as the barrier fencing. Scaffold tubes should be arranged
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so that full operation of the doors is not impeded. Additional requirements will be necessary in wet or
very dusty conditions. If natural or artificial lighting is significantly obscured, additional lighting should
be provided. Scaffold tubes should not protrude into access ways. The contractor is advised that dust
outlets are present on the roofs of many company buildings and that dust and fumes may be
discharged. Permission for access to work on such roofs must be obtained by getting a signed Permit
to Work from the HSO.
At no time shall a tar boiler be lit and left unattended on a roof. All materials and refuse must be
removed from the roof at completion of contract. Guidelines for safe roof work are given in HSE
Guidance Booklet HS(G)33 entitled Safety in Roof work and the company expects compliance with
such standards. Further useful information is to be found in HSE Guidance Notes CS15 entitled
General Access Scaffolds and PM30 entitled Suspended Access Equipment.
20. EXCAVATIONS
Permission must be obtained from of the HSO before ground on company premises is broken. If
known, the location of services, such as water, gas, electricity, telephones and drains will be identified
by the Maintenance team and must be drawn to the attention of those who are to excavate. The
contractor is responsible for the stability of the excavation, and for maintaining services throughout the
excavation.
The work site must be made and kept safe by means of shoring, barriers, warning notices etc and at
all times kept within accordance with the Construction (Health, Safety and Welfare) Regulations 1996.
In the case of roadwork’s and places to which company personnel or members of the public have
access, amber-warning lights must be provided during hours of darkness or periods of poor visibility.
When work is complete, the site must be made good and any markers, protective covers and warning
notices restored. Where possible excavations must be boarded over when work is not actually
proceeding. Prior permission must be obtained from HSA before any site roadway or
footpath is closed.
21. HOT WORKS EQUIPMENT
Prior to commencing any hot work, the contractor must obtain a signed Permit for hot work. No such
work can commence unless the HSA or the supervising officer has issued a signed Permit. Hot works
equipment includes blowlamps and all equipment for welding, cutting and brazing, bitumen boilers or
other equipment having naked flames etc.
Before commencing any hot work the contractor must:
(i) Clear the area around and below the place of work, of all combustible materials.
(ii) When this is impracticable protect them with non-combustible blankets or screens.
(iii) Suitable fire extinguishers or hose reels should be close at hand.
(iv) Leave hot work equipment lit as little as possible and never unattended.
(v) On completion an employee suitably trained in fire fighting must continuously inspect
the surrounding area for at least an hour.
22. HIGHLY FLAMMABLE LIQUIDS AND LPG
The storage and use of flammable liquids must be carried out in compliance with the Highly
Flammable Liquids and Liquefied Petroleum Gases Regulations 1972. Petroleum based spirits must
also be stored in accordance with the Petroleum (Consolidation) Act 1928 and HSE Guidance Note
GS6 The Storage and Use of LPG on Construction Sites.
LPG cylinders not in use should be stored in the open air in a well ventilated area at ground level on a
firm even surface at least 3 metres away from any cellars, drains, excavations or other hollows (where
vapour may collect) and in a position where the store will not prejudice existing means of escape. If
protection is provided to prevent cylinders being exposed to the weather it should be of noncombustible material and should not compromise ventilation. The storage area should not be close to
any source of heat and should be at least 1 metre from buildings, the barrier fence and fixed sources
of ignition. If LPG is to be used or stored outside fenced working areas, agreement should be reached
between the Contractors and departmental staff on the precautions to be adopted. Cylinders whether
full or empty and whether in use or on standby should not be left unattended in open or access areas.
At the end of the working day all cylinders must be returned to secure storage. If cylinders cannot be
stored inside a fenced area on site they should be removed from site. Cylinders should not be stored
or left inside the premises unless the HSA has given specific written permission. Cylinders of LPG
used at bitumen boilers or cauldrons should be at least 3 metres from the burner. The boiler and
cylinders should be located where they are not likely to be struck by site traffic. A boiler or cauldron
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must not be left unattended or be moved with the burner alight. Damaged flexible hoses should be
replaced.
23. ENTRY INTO SWITCHROOMS, BOILER ROOMS & PLANT ROOMS
These rooms are potentially hazardous. They will normally be locked shut and be signed, 'Access to
authorised person only'. Contractor’s personnel are not to enter these rooms without a Permit to Work,
which is obtained, from the HSA or the supervising officer. Unauthorised personnel are not to enter
these rooms without the permission of the supervising officer.
24. ENTRY INTO CONFINED SPACES
The contractor’s employees must not enter any confined space where there may be toxic or
flammable fumes or a lack of oxygen unless an appropriate Permit to Work has been obtained from
the HSO. This will include all ducts and silos. The granting of a Permit to Work will necessitate
compliance with the Confined Spaces Regulations 1997 and with the Health and Safety Guidance
Note G.S.5 Entry into Confined Spaces.
Contractor’s employees wishing to enter confined spaces, under a Permit to Work, must be able to
show written evidence of adequate training for the purpose.
25. PLANT TOOLS & EQUIPMENT
All plant, tools and equipment used by the contractor in University premises must be safe and suitable
for the work in progress. They must comply with any relevant legal standards and must be maintained
in accordance with appropriate safety standards.
The operation of cartridge tools shall be restricted to those persons possessing a certificate of training.
The use of pneumatic tools in and around occupied buildings must be carried out with due regard to
noise control. The contractor must comply with the recommendations contained in British Standards
5228:1984 Noise Control on Constructions sites and the conditions of the Noise at Work Regulations
2006.
Machinery and plant brought on to the company premises must be fully safeguarded in
accordance with The Provision and Use of Work Equipment Regulations 1998 and British Standard
Code of Practice (EN) 292 Machinery Safety. The contractor must not use company plant, tools or
equipment without permission of supervising officer. The contractor must not interfere with or misuse
any guard or protective device on any plant or equipment. Permission from the supervising officer
must be obtained before removal of guards and fences from company equipment.
26. SAFETY SIGNS
The contractor is responsible for the provision and display of any safety signs that may be required as
a result of the work being undertaken. The specification of the signs should comply with the Health
and Safety, Safety Signs and Signals Regulations 1996 and follow the format of British (EN)
Standards. Signing for work in roads should use the standard signs and methods of the Department of
Transport local Government regions.
27. LIFTING EQUIPMENT
It is the contractor’s responsibility to ensure that any crane, fork lift truck, hoist, or other item of lifting
equipment, together with all associated ropes, chains and other ancillary equipment are constructed,
used and maintained in accordance with the Provision and Use of Work Equipment Regulations 1998
and the Lifting Operations and Lifting Equipment Regulations1998. Practical guidance on these
requirements is contained in HSE Guidance Notes GS15, General Access Scaffolds; GS42, Tower
Scaffolds; PM27, Constructions Hoists; and PM63 inclined Hoists used in Building and Construction
Work.
Construction hoists are required to be inspected once a week by the main contractor and the
necessary entry made in the lifting appliances section of the Register
28. PRESSURE PLANT
It is the contractor's responsibility to ensure that the use of all items of portable pressure plant
including steam boiler and air compressors comply with the relevant statutory provisions. Plant must
comply with the provisions of the Pressure Systems and associated Approved Codes of Practice and
The Pressure Systems Safety Regulations 2000. Work is never to be carried out on Pressure Systems
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without a signed Permit to Work obtained from the Contractors Office. Pressure Systems are as
designated in the HSE guide to PSTGCR 1989, but generally will include: all steam systems and
steam boilers, air and other gas systems with working pressure in excess of 0.5 bar gauge (approx. 7
PSI), and all associated protective and safety devices.
29. WINDOW CLEANING
It is imperative that window cleaners adhere to the guidance contained in HSE Guidance Note GS 25
entitled Prevention of Falls to Window Cleaners. All ladders and other equipment used by contractors
must be of good condition, adequate strength, and sufficient length and properly maintained. The use
of ladders in excess of 9.2m in
a single run is not allowed. In circumstances where access by ladder is neither safe nor reasonably
practicable, the use of safety harnesses must be considered. Requirements for anchorage points
should be discussed with the HSO before the work starts. If there is any doubt regarding safe access
to a window, the contractor should seek advice from
the HSO before proceeding. The contractor must satisfy himself that any handhold
or foothold likely to be used by his employees is secure. Any defect should be notified
immediately to the HSO.
30. ASBESTOS
Some of the company buildings are suspected to have asbestos containing materials within them.
There are many Health & Safety Regulations that directly or indirectly place duties on employers in
relation to protecting employees and other occupants from asbestos in buildings. These are mainly
contained within the Health & Safety at Work Act 1974, the Management of Health & Safety at Work
Regulations 1999, the Workplace (Health, Safety & Welfare) Regulations 1992 and the Construction
(Design & Management) Regulations 1994. The new Control of Asbestos at Work Regulations 2002
places an explicit new duty to manage asbestos in non-domestic buildings on the duty holder.
Specifically, regulation 4 places a duty on those who have repair and maintenance responsibilities of
any extent for premises, because of contract or tenancy, to manage the risk from asbestos in those
premises. Where there is no contract or tenancy, the person in control of the premises will be the duty
holder. There is also a
duty of co-operation on other parties, which is supported by ACOP L127, The management of
asbestos in non-domestic premises. A survey of all the company buildings to a Level 2 standard will
be undertaken and this information incorporated into the Asbestos register. The Asbestos register is
centrally held in the site Office and relevant sections will be available during working hours. Out of
hours the Asbestos register is available at the Security gatehouse. The Asbestos register must be
referenced before any surveying and/or work is carried out on company properties. For details contact
the management team.
Where CDM applies, the regulations place a clear obligation on the client to provide information on
asbestos in premises to the planning supervisor and the contractor. The upgraded Asbestos register
may be a suitable source of some information, but this is generally based on MDHS 100, Type 2
surveying. Before any major refurbishment or demolition, it will be necessary to arrange for a
competent person to carry out further investigation for asbestos, by carrying out an MDHS 100 Type 3
survey. Where material, which may contain asbestos, has to be removed, broken into, drilled through
or
otherwise disturbed, the company will (subject to any contractual agreement to the contrary) arrange
for an analysis to be carried out and the result will be communicated to the contractor.
Where it is necessary to work with asbestos insulation or asbestos coating as defined by The
Asbestos (Licensing) (Amendment) Regulations 1998, the contractor must be licensed by the Health
and Safety Executive under the said Regulations. All asbestos containing materials, which have to be
removed from the work site, shall be
removed by a company, licensed by the Health and Safety Executive. The HSO will provide advice on
all work involving asbestos containing materials or will appoint a similar consultant. Regular
inspections will be carried out in order to ensure that the specified procedures are being adhered to
when asbestos containing materials are being worked on, stored or removed from the site.
Environmental samples will be
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taken by a Health and Safety consultant to monitor for the presence of airborne asbestos
fibres, in order to ensure that fibre levels are below those stipulated in current regulations. Before
starting work the licensed contractor will bring all documentation to site which will clearly establish the
status of insurance policies, licences, including carriage of special waste where appropriate, health
surveillance, training and respirator fit testing records for employees, equipment testing certificates
and a full method statement which meets the requirements of the Control of Asbestos at Work
Regulations 2002. These records must remain at site for further inspection during the works.
The advice and instructions of the Health and Safety Consultant will have the full force of
the HSO.
The contractor is requested to issue their workers with copies of the leaflet 'Asbestos and
You’,supplies of which may be obtained from the local Health and Safety Executive Office.
Accidental disturbance of asbestos
If any asbestos containing materials (or any thought to contain asbestos) are accidentally disturbed,
work must stop and the HSA, must be contacted immediately for advice. The area must be evacuated
and isolated until the status of the material is established by analysis. Advice to those affected by the
accidental exposure will be made available from the HSA.
31. DISPOSAL OF WASTE
The contractor is responsible for the proper disposal of all waste created during the currency of their
contract. In particular, the contractor must not deposit any chemicals, oil or other waste materials into
drains on company premises . All building materials and waste must be removed from the premises at
the conclusion of the contract (subject to any contractual agreement to the contrary). The attention of
the contractor is drawn to the requirements of the Environmental Protection Act 1990, the Control of
Pollution Act 1974, and the Deposit of Poisonous Wastes Act 1972 and Regulations made under
these Acts. The provision of skips in company premises must be agreed with the supervising officer.
Any skips used by a contractor must be provided with lockable lids or doors if combustible materials
are to be left in them overnight. No fires may be lit in skips.
32. DEMOLITION
All demolition work must conform to Regulations 38-41 of the Construction (Health, Safety and
Welfare) Regulations 1996. Guidance as to safe practices may be found in British Standards
6187:1982; and HSE Guidance Note CS29 Parts 1-4. All demolition sites must be fenced off or other
steps taken to warn or prevent the approach of persons whom may be endangered by the operations.
Special precautions will apply should the demolition involve the handling of any materials suspected of
containing asbestos.
33. LOCAL EXTRACT VENTILATION UNITS
Prior to commencing work on local extract ventilation units, the contractor must obtain a signed Permit
to Work from the HSA. No such work can commence unless a signed permit to work is obtained etc
(as above).
34. TRAFFIC CONTROL AND PARKING
The contractor is responsible for ensuring that his employees comply with any speed limits on
company roadways and the company Parking Regulations.
All roadways on company premises are emergency access routes; consequently parking is prohibited
except for loading and unloading.
36. RADIOS
The use of portable radios is not permitted on company Premises without agreement of the site
supervising officer.
37. FINAL CONDITIONS RELATING TO SAFETY RULES AND CONDITIONS FOR
CONTRACTORS
Any breach of the aforementioned rules renders the contractor liable to expulsion from
premises and cancellation of the contract. This document is required for the protection of your
employees, staff and visitors under the Health & Safety at Work Act 1974. The company must ensure
safe working practices by all persons working on its premises.
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At the same time you, as the contractor are responsible for ensuring that your employees work safely
and that persons not in your employment are not being put at risk by the way you carry out your work.
You are also reminded of your obligation to provide a Health & Safety Policy if required under Section
2(3) of the 1974 Act. This must be available for inspection if requested by the company. If there is any
doubt on the part of any contractor with reference to safe working methods in this document the
advice of the HSO may be sought via the supervising officer.
APPENDIX A
DECLARATION OF COMPLIANCE
APPENDIX B
DECLARATION OF COMPLIANCE
I the undersigned have read and understood AJ Housebuilders Safety Rules and Conditions for
Contractors and agree to comply fully with them.
(BLOCK CAPITALS PLEASE)
FULL NAME:
…………………………………………………………
SIGNATURE:
…………………………………………………………
COMPANY NAME:
…………………………………………………………
COMPANY ADDRESS:
…………………………………………………………
…………………………………………………………
…………………………………………………………
…………………………………………………………
TELEPHONE NO:
…………………………………………………………
MOBILE NO:
…………………………………………………………
OFFICE USE ONLY
This form should be returned to Andy Brown
2, Gorham Close
Snodland
Kent
ME5 5EZ
Telephone 01634 241276
Overlap with Clients Undertakings
The principle contractor shall be in sole possession of the site from the commencement of the
construction phase until practical completion
Inform Operatives
All site operatives must be kept informed at all times of any changes to temporary means of escape
routes by the principle contractor before they are implemented.
Circulation and escape routes and protection
Drawings marked up to show any temporary means of escape must be included with the health and
safety plan during the construction phase.
All temporary means of escape must be kept clear of obstructions at all times and be supplied with
adequate signage and lighting.
Signs
The principal contractor will be responsible for developing proposals and providing signs for the
construction site to cover day to day access, information and emergency information.
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Permits to work
The operation of a permit to work system to control any task being carried out that comes within the
remit of the Clients Safety Management System must be adhered to by the principal contractor and
any sub contractors used.
There should be a clear divide between the Client and the Principal Contractor regarding the policing
of permitted works.
Identified Hazards to Future Occupiers and Maintenance Operatives
Any issues that are identified as hazards to future occupiers or as part of the PPM schedule for the
maintenance team must be highlighted to the Client and all efforts made to eliminate them or reduce
them to a reasonably practical level.
Environmental Restrictions and Existing On-Site-Health Hazards
The principal contractor must supply a list of materials or substances that may have significant health
and safety risks.
The principle contractor will select appropriate materials as part of the contractors design and must
satisfy himself that he is aware of all precautionary information that suppliers are, by law, required to
provide.
Other products contained in the tender documentation, will require specific investigation to ensure that
they are food safe, assessed and compile to the requirements highlighted in COSHH 2004.
Principles of design: precautions and sequences to be observed during construction.
The general precautions and sequences to be observed during the construction must be incorporated
by the design disciplines within the prepared risk analysis sheet included in the appendices
In addition to the precautions and sequences referred to above, the information below is to be forward
on to all concerned for inclusion in the health and safety file.
Operations requiring method statements and SSOW’s
The principal contractor is required by current legislation (Management of Health and Safety at Work
Regulations 1992) to identify hazards, assess risks and where appropriate prepare method statements
and SSOW’s for all operations in order to eliminate, minimise or control risks.
When considered appropriate the Principal contractor will have identified areas and activities that
require full method statements or SSOW’s that will be either carried out by the contractor or the CDM
co-ordinator or supplied by the sub contractor. These documents will be read and understood by all
concerned parties and all effected persons will sign off the copy to prove understanding and
compliance. These will then be added to the safety file by the CDM co-ordinator.
Construction Materials
Hazards associated with specific material and controls needed to minimise risk are dealt with in later
section.
Co-ordination of future design works and or additions
Arrangements need to be made to identify and deal with any on-going additional works or related
projects to ensure a standard is agreed with all parties and the standard kept to in the event in
changes in contractors or suppliers.
Hazard identification and elimination
Checklists will be used to identify commonly occurring hazards associated with all activities/elements
of the project these need to be made known to all effected persons and be supported by a
documented programme of elimination.
The principal contract is required to carry detailed hazard identification exercises for the duration of
the project and ensure required controls are in place and incorporate them into the Construction phase
health and safety plan.
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Appendix 1
Hazard identification Checklists &Hazard Elimination Management Schedule
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Hazard Checklist
Project Title
Project ID Number
Date
Prepared by
Brief Description of Project:
Potential hazards arising from:
Ref
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
1.9
1.10
1.11
1.12
2.1
2.2
Existing Environment
Existing structures
Floor conditions
Access restrictions
Adjacent properties
Site activities
Occupied buildings
Structural Instability
Fragile Materials
Hazardous Materials
Internal Traffic
External Traffic
Other
Risk (without corrective
action measures)
N/A
NAR
AR
Comments
Existing Services
Under floor
Electrical
Gas
Water
Telecommunications
Above ground
Electrical
Gas
Steam
Water
Alarm system
Telecommunication
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3.1
3.2
3.3
3.4
3.5
3.6
3.7
3.8
Civil Works/Installation
Plant movement
Interface with services
Contamination of water
course
Confined spaces
Leptosirosis
Existing services
Manual Handling
Potential hazards arising from:
Ref
3.9
3.10
3.11
3.12
3.13
3.14
3.15
3.16
3.17
3.18
3.19
3.20
3.21
3.22
3.23
3.24
3.25
Civil Works (cont)
Traffic
Noise
Dust
Vibration
Materials
Lifting Operations
Temporary Stability
Unusual Sequence
Maintenance
Catastrophic collapse
Working Height
Fire
Housekeeping
Environmental Effects
Waste Disposal
Storage of Materials
Security
4.1
Mechanical/Electrical
Systems
Access
Existing Services
Manual Handling
Materials/substances
Confined Spaces
Electrocution
Pressure Systems
Working at Height
Testing Operations
Lifting Operations
Fixings
Other
4.2
4.3
4.4
4.5
4.6
4.7
4.8
4.9
4.10
4.11
4.12
4.13
5.1
5.2
5.3
5.4
5.5
Risk (without corrective
action measures)
N/A
NAR
AR
Comments
Maintenance and
Operation of Facility
Access
Safety Equipment
Testing and Inspection
Maintenance
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5.6
5.7
5.8
5.9
5.10
5.11
5.12
5.13
Working at Height
Isolation
Lighting
Emergency Escapes
Electrocution
Pressure Systems
House Keeping
Other
Potential hazards arising from:
Use as Workplace
Ref
N/A
Yes
N0
6.1
6.2
Is the structure to be
used as a place of work
6.3
If yes the design and materials used must take into
account the provisions outlined in the Workplace (Health
Safety and Welfare) Regulations 1992
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Hazard Elimination and Management Schedule
Risk Assessment Form
Task to be assessed:
Generic Basic Multi Trade
Project
Date:
Area location:
Various
Assessor:
Colin O’Connell
Review Date: As task alters
RA Number: AJBP-001A
Step 1:
Number and list hazards
identified
Step 2:
Persons identified at risk
(Please tick)
Step 3:
Preventive actions/systems
all ready in place to reduce
hazard
Falling from height
Employee √
Visitor
√
Contractor √
Members of the public
Other (please give detail)
Agreement on working at
height access equipment to be
used at consultation stage of
project. All loading ratings and
access for equipment to be
calculated prior to task.
Contractor to be supervised by
project manager to ensure
correct equipment is being
used and inspected on a
seven day inspection regime.
Contractor is to be notified of
any damage to the access
equipment that may occur out
of hours.
Only trained and competent
persons to carry out any
repairs and or modifications to
the access equipment.
Any ladders to be used are to
be inspected prior to use and
secured at least one point
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during the usage.
Any band stands to be used
are to be fitted with
appropriate handrails and be
erected by trained and
competent persons.
Struck by falling objects
Employee √
Visitor
√
Contractor √
Members of the public
Other (please give detail)
If above 2m brick guards are
to be fitted to all access
equipment.
No unauthorised person to
enter into the construction/
brickwork removal area
without prior permission.
All waste materials are to be
removed from the working
platform at regular intervals.
Head protection and safety
footwear is to be worn at all
times within the working area.
Struck by mobile plant
Working area is to be
cordoned off for the duration of
the task.
All mobile plant operators to
be informed of the task at all
times.
High visibility clothing to be
worn at all times while in
working area.
Manual Handling
Materials to be transported
and lifted using mobile plant
supplied by principal
contractor where necessary
Contractor to practice correct
manual techniques at all times
Manual handling aids to be
utilized where appropriate.
All materials to be covered if
stored outside to prevent
water absorb ion and weight
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increase.
Step 1:
Number and list hazards
identified
Step 2:
Persons identified at risk
(Please tick)
Slips, Trips and Falls
Employee √
Visitor
√
Contractor √
Members of the public
Other (please give detail)
Step 3:
Preventive actions/systems
all ready in place to reduce
hazard
Good housekeeping to be
maintained at all times
Waste, rubble and pallet
debris to be disposed of under
the site procedure
Appropriate safety footwear to
be worn at all times
Contact with hazardous
substances
Safe access route to the
working area to be agreed and
adhered to at all times.
Direct skin contact with
hazardous substances to be
avoided at all times.
Dust masks, gloves and eye
protection to be worn when
identified in MSDS
All substances coming to site
are to preceded by a MSDS
All products used to be added
to the Construction phase
safety file
Contact with moving
machinery, power sources and
equipment
Only trained and competent
person to operate equipment
(mixers, disc cutters etc)
All electrical equipment to be
used on site is to be PAT
tested and inspected prior to
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use by the contractor
Noise
Fire
Any accessible moving part on
any equipment to be suitably
guarded at all times and
guards kept in place and fitted
correctly during usage.
Hearing protection to be worn
when operating equipment or
within an area with a Db rating
of above 85Dba
Notification to the project
supervisor of any hot works
and or internal cutting to
ensure permits are in place
and alarm system has been
adjusted to suit.
Emergency evacuation
procedure is to be known and
understood by all contractors
affected.
All contractors to sign in and
out of site at all times.
Working area to be kept free
of combustible materials at all
times
Smoking is banned from the
site
Vibration
Electrocution
All tasks carried out which
may involve levels of hand and
arm vibration to be supported
with the use of vibration
damping PPE and equipment.
Tasks to be limited to short
duration with extended rest
time and job rotation.
Only trained and competent
persons are to undertake any
electrically orientated tasks
Permits are too obtained for
any HV works.
All breaking into existing
services are to be supported
by individual SSOW
Pressure Systems
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Any work to be carried out on
live pressure system is to be
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Project
carried out by a trained and
competent person under
permit conditions.
All new installations of
pressure systems is too
checked and commissioned by
a trained and competent
person.
Any fabrication of pressure
system pipe work is to carried
out by a coded fabricator
welder
Step 4:
Risk Rating
Once the hazards have been identified and you have looked at the precautions we already have in
place we now need to give each identified hazard a risk rating. To do this you will need to look at the
frequency of how often the hazard occurs during the task and also the severity of what could happen
with the precautions we have identified already in place.
Likelihood of Occurrence (O)
1-Very unlikely 2-Unlikely 3- Likely 4-Very Likely 5-Certain
Severity of Harm (S)
1- No lost time/Damage
2- Minor injury (Less than 3 days off )
3- Reportable ( More than 3 days off)
4- Major
5- Fatal
Hazard Identified
1
2
3
4
5
1
1
2
3
4
5
2
2
4
6
8
10
3
3
6
9
12
15
4
4
8
12
16
20
SxO
5
5
10
15
20
25
RR
1
2
3
4
5
6
7
Total risk rating SERV+FRQ/No hazards identified
1- 5 Minimal hazard
6- 12 Precautionary measures in place appropriate and monitored to ensure compliance
12 and above additional precautions need to be introduced
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Control Measure to be Implemented
Responsible
person
Date to be
completed
by
Comp
date
1.
2.
3.
4.
5.
6.
7.
Improved Risk Rating
The hazards identified initial have had control measure implemented to ensure the risk rated has been
lowered. Please look at the improvements that have been initiated and enter the new risk ratings
Likelihood of Occurrence (O)
1-Very unlikely 2-Unlikely 3- Likely 4-Very Likely 5-Certain
Severity of Harm (S)
6- No lost time/Damage
7- Minor injury (Less than 3 days off )
8- Reportable ( More than 3 days off)
9- Major
10- Fatal
1
2
3
4
5
1
1
2
3
4
5
Hazard Identified
2
2
4
6
8
10
3
3
6
9
12
15
4
4
8
12
16
20
SxO
5
5
10
15
20
25
IRR
1
2
3
4
5
6
7
Total risk rating SERV+FRQ/No hazards identified
To ensure the company covers its moral and legal responsibilities to the employees we take all
members of staff through Health and Safety documentation relevant to the tasks that they carry out.
These documents may be in various forms .i.e. Risk assessments, Safe Systems of Work etc. To
ensure that members of staff have understood and will adhere to the information contained within the
documents we ask all concerned to sign off as to their understand their roles within the identified task.
Document title
Signature:
H&S Approval:
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Number
Sign
Print
Date:
Date:
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Step 5:
Review all assessments on a regular basis
Appendix B
Drawings and Documents
Existing Drawings
No......................................................
Proposed Drawings
No.........................................................
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Appendix C
Developed Construction Phase Plan
It is anticipated that the Principal Contractors Developed Construction Phase Health and Safety Plan,
in accordance with the Clients Safety Management System and ACoP recommendations, should
address the follow items as a minimum.
CDM ACoP Contents
1.0 Project Description
CDM ACoP Detailed Contents
1.1 Project description and project details. Details of client and CDM Coordinator
1.2 Designers, principal contractors and consultants.
1.3 Extent and location of existing records and plans
2.0 Communication and
management of project
2.1 Management Structure and roles and responsibilities
3.0 Arrangements for
controlling significant site
risks
2.2 H&S goals and monitoring and review of performance
2.3 Arrangements for:
 Regular liaison meetings of all parties on site
 Consultation with workforce
 Exchange of design information between all parties
 Selection and control of contractors
 H&S information sharing
 Security, site induction and onsite training
 Welfare facilities and first aid
 Accident reporting and investigation
 Production and approval of Risk assessments and SSOW’s

2.4 Site Rules
2.5 Fire and Emergency procedures
3.1 Safety Risks
 Services including temporary installations
 Falls from height
 Slips trips and falls
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 Cuts and bruises
 Lifting operations
 Dealing with services
 Maintenance of plant and equipment
 Traffic routes and segregation of people and equipment
 Storage of substances and equipment
 Dealing with unstable structures
 Operating mobile plant
3.2 Health Risks
 Manual Handling
 Asbestos
 Use of hazardous substances
 Noise
 Vibration
3.3 Environmental Risks
 Contamination of stock
 Contamination of water ways
 Noise
 Ground
 Air
4.0 Health and Safety File
4.1 Layout and Format
4.2 Arrangements for the collection and gathering of information
4.3 Storage of information
Appendix D
Copy of F10 Notification to be added
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