RFP
&
SCOPE OF WORK
PALMER TRADES ANNEX
3395 AIRPORT ROAD
PINEHURST, NC 28374
AUGUST 4, 2015
Table of Contents
I.
OBJECTIVE ........................................................................................................................................ 1
II.
CODES .............................................................................................................................................. 1
III.
SCOPE OF WORK.............................................................................................................................. 1
IV.
QUALIFICATIONS OF WORKMEN .................................................................................................... 3
V.
SUBMITTALS .................................................................................................................................... 3
VI.
SITE PREPARATION .......................................................................................................................... 4
VII.
FOUNDATION AND CONCRETE SLAB .............................................................................................. 4
VIII.
WARRANTY ...................................................................................................................................... 5
IX.
MANUFACTURE OF EQUIPMENT .................................................................................................... 5
X.
SAFETY ............................................................................................................................................. 5
XI.
INSURANCE ...................................................................................................................................... 6
XII.
ADD ALTERNATE .............................................................................................................................. 6
XIII.
SCC CONTACTS................................................................................................................................. 7
XIV.
CONTRACTOR OFFER AND AGREEMENT ........................................................................................ 8
XV.
ACCEPTANCE OF PROPOSAL ........................................................................................................... 9
XVI.
NORTH CAROLINA GENERAL CONTRACT TERMS AND CONDITIONS ........................................... 10
Sandhills Community College
RFP & Scope of Work
Palmer Trades Annex
I.
OBJECTIVE
Sandhills Community College (SCC) is seeking competitive pricing from Licensed NC General
Contractors to erect, build, design, manage, inspect, coordinate, supervise, and complete a
Pre-Engineered Metal Building with all foundations, mechanical, electrical, and plumbing
requirements per attached Owner Plans. SCC reserves the right to reject any and all quotes.
II.
CODES
All work shall comply with the following:
A. The contractor is responsible to obtain information from all regulatory agencies in North
Carolina and Moore County for any and all required permits. A copy of the required
permits such as, but not limited to, the list below shall be submitted to the Owner within
24 hours of obtaining permits.
1. North Carolina State Building Code
2. Local Code: Town of Southern Pines
3. Southern Pines Fire Marshall
4. Department of Environment and Natural Resources (DENR)
III.
SCOPE OF WORK
A. WORK INCLUDED: The Contractor shall furnish all necessary labor, materials, equipment,
and services to furnish and erect a pre-engineered metal building as indicated on the
drawings and described herein.
B. Pre-Engineered Metal Building
Base Building: 40’-0” x 120’-0” x 14’-0”
1. Building shall meet 2012 North Carolina State Building Code.
2. All primary and secondary steel shall receive one coat of red oxide primer paint.
3. Gutter and downspouts on both sidewalls.
4. Roof panels shall be 26 gauge.
5. Wall panels shall be 26 gauge.
6. Roof shall have R-30 Insulation, or greater.
7. Walls shall have R-19 Insulation, or greater.
8. (8) Interior 3’-0” x 7’-0” metal door frames with solid metal doors and hardware
9. (3) Exterior 3’-0” x 7’-0” metal door frames with solid metal doors and hardware
10. (4) 3’-0”x 5’-0” double hung vinyl clad windows
11. (1) 10’-0”x 10’-0” sectional overhead doors insulated with manual lift
12. Includes an 8’-0” x 40’-0” covered walkway over top of new sidewalk to Palmer
Trades to be constructed with 6”x 6” tube columns and I-beam rafters with a
colored roof.
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Sandhills Community College
RFP & Scope of Work
Palmer Trades Annex
C. Interior Finishes
1. Interior walls to be 25 gauge 3-5/8” metal studs 16” oc.
2. 5/8” fire code drywall on all walls.
3. Restrooms shall have partition walls.
4. Acoustical ceiling (Office, Classroom, Entry, and Restroom Areas) 24”x 24” class A
prefinished white 15/16” Armstrong ceiling grid, Armstrong Cortega #770 square
edge tile.
D. Floor Covering
1. Concrete flooring throughout building shall be free from blemishes and/or stains and
finished with a hard, smooth, skid resistant surface.
E. PLUMBING
1. Plumbing fixtures to include:
a. Men’s Restroom:
i. (1) Handicap toilet
ii. (2) Wall hung urinals
iii. (2) Wall hung sinks
b. Women’s restroom:
i. (3) Handicap toilets
ii. (2) Wall hung sink
c. Shop Area:
i. (1) Hand wash sink
d. Custodial Room:
i. (1) Mop sink
2. (1) Hi/Lo water cooler outside of Restrooms
3. (1) 20 gallon hot water heater
4. (1) Outside hose bib
5. Handicap bars (2) restrooms
6. Mirrors
7. Plumbing priced to connect to existing lift station approximately 20’-0” in length
G. Mechanical
1. (1) Heat pump for Office with 410A Freon 230/1
2. (1) 92+ Efficiency Gas Furnace and (1) A/C for Shop Area 230/1
3. Shop Area return filters shall be 2”
4. (2) 7-Day programmable thermostats
5. (2) Vent toilet exhausts (fans by electrical)
6. Free blown air with exposed duct work in areas without ceiling
7. Lay-in registers in areas with ceiling grid
8. (2) Emergency drain pans with float switch control
9. (2) Exterior unit pads
10. (2) Duct detectors
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Sandhills Community College
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Palmer Trades Annex
H. Electrical
1.
2.
3.
4.
5.
6.
7.
8.
9.
(1) 600 amp three-phase panel
(1) 200 amp single phase panel
T-5 fluorescent Hi-bay lights in Shop Area
Classroom and Office lights shall be controlled by (3) occupancy sensors
Shop and Restrooms lights shall be controlled by switches
(3) Wall pack lights controlled by a photo cell
(3) Power Poles
(30) 120v Receptacles
(2) Runs of ¾ “conduit with pull-string for future networking to networking Palmer
Comm. Closet
10. Wire (1) – Hi/Lo water cooler
11. Wire (2) – A/C and heating units
12. Switches to control Shop Area, Restrooms, Custodial Room, and Comm. Closet
13. Lay-in grid T-8 2’x 4’ fluorescent lights
IV.
QUALIFICATIONS OF WORKMEN
A. As a manufactured product, the design, detailing, fabrication, and erection of preengineered metal buildings shall be performed by, or under the direct supervision, of a
Registered Professional Engineer who is a permanent full-time employee of the
manufacturer of the pre-engineered metal building.
B. Pre-engineered metal building shall be erected by the manufacturer or by a factory
authorized and licensed erection subcontractor.
C. All subcontractors shall be licensed by the State of North Carolina in their respective
trades and possess valid, current, and appropriate liability insurance coverage.
V.
SUBMITTALS
A. Performance Bond. Upon award of project, contractor must submit to the Owner, a surety
performance bond for the full and total cost of the project.
B. Submit a construction schedule and the sequence of work including the project
completion date. Once approved, any change to the schedule must be approved in
advance by the Owner.
C. HUB (Historically Underutilized Business) participation.
“As per the State of North Carolina (143-128.2.) Minority business participation goals.
Sandhills Community College has established a ten (10) percent minimum participation
goal for minority-owned businesses as defined under statute.
Each proposal shall identify the minority businesses that it will use on the project and an
affidavit listing the good faith efforts it has made pursuant to subsection (f) of the statute
and the total dollar value of the work that will be performed by the minority businesses. A
contractor that performs all of the work under a contract with its own workforce may
submit an affidavit to that effect in lieu of the affidavit otherwise required under this
subsection.” Statue (143-128.2.) is attached for contractor use and guidance.
D. Prior to construction, submit the Architectural plans.
E. Prior to construction, all Contractors and Sub-contractors must submit valid, current, and
appropriate Certificates of Liability.
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Sandhills Community College
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Palmer Trades Annex
F. The manufacturer shall supply the Contractor with (3) copies of the pre-engineered shop
drawings. Said drawings shall show the dimensions, complete erection drawings with the
proper identification and assemblage of the building components, all relevant details,
along with the calculations booklet sealed and signed by an engineer registered in North
Carolina. Owner’s approval is required prior to any submittal to the code enforcement.
G. Prior to ordering, the Owner must approve the manufacturer’s shop drawings, which shall
include product data and samples on all building skin and roof systems, window systems,
and doors. Three (3) copies shall be submitted.
H. Structural foundation drawings and calculations shall include the foundation design, slab
and reinforcement design, anchor bolt, base plates, along with all pertinent details. It shall
be sealed and signed by a design engineer registered in North Carolina. Three (3) copies
shall be submitted.
I. Drawings on all electrical systems including riser diagrams, light fixtures, electrical panel
board, wiring, transformers, circuiting, grounding, exhaust fans, powered roof fans, and
carbon monoxide exhaust systems shall be prepared and signed by a licensed electrical
contractor. Three (3) copies shall be submitted.
J. Drawings on all mechanical systems, HVAC system, load calculations and ventilation
system shall be prepared and signed by a licensed mechanical contractor. Three (3) copies
shall be submitted.
K. Drawings on all plumbing systems, riser diagrams, pipe connections and sizes, materials,
and fixtures color and specifications shall be prepared and signed by a licensed plumbing
contractor. Connections to water and sewage to be included. Three (3) copies shall be
submitted.
L. Equipment schedule with all mechanical, plumbing, electrical, and door hardware details
shall be included. Three (3) copies shall be submitted.
VI.
SITE PREPARATION
A. Before project begins, Contractor must work with the SCC Facilities Maintenance
Department and design a staging area for parking, tools, waste dumpster, and equipment.
B. Prior to construction, Contractor will be responsible for locating of all utilities. A preconstruction meeting shall be held with the Owner once all utilities have been located to
determine re-routing of utilities.
VII. FOUNDATION AND CONCRETE SLAB
A. Contractor shall employ engineering services to design the foundation and slab.
B. Slab shall include apron for overhead door and side entrance door.
C. All necessary removal of concrete curbing and asphalt shall be included.
D. Handicap access and sidewalk connection to Palmer Trades at Front Entry.
E. Compaction testing shall be conducted per local and state codes.
F. Erosion and storm water control measures shall be followed as required by DENR.
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Sandhills Community College
RFP & Scope of Work
Palmer Trades Annex
VIII. WARRANTY
A. Pre-engineered metal building shall be warranted in writing against defects in materials
and workmanship for a period of one (1) year from date of final acceptance of project.
B. Wall panel finish shall be warranted in writing from date of shipment against the
following:
1. Chalking
2. Fading
3. Cracking, checking, blistering, peeling, flaking, chipping or loss of adhesive.
C. Roof panels shall be warranted in writing against perforation due to corrosion for a
minimum period of twenty (20) years from date of shipment. The total potential liability of
this warranty shall be equal to the original installed value of the roof panels.
D. Pre-engineered metal building roof shall be warranted in writing for weather tightness for
a period of ten (10) years from date of shipment. The total potential liability of this
warranty shall be twenty five percent (25%) of the original installed value of the work
under this section.
IX.
MANUFACTURE OF EQUIPMENT
A. HVAC equipment shall be Trane.
B. T-Stat shall be 7-day programmable by Honeywell.
C. Electrical panel and breakers shall be Square D.
D. Door locks shall be Corbin Russwin.
E. Door hardware shall be Von Duprin.
F. Toilet and urinal flush valves shall be low flow in design by Sloan.
G. Toilet and urinals shall be low flow in design by Kohler.
H. Sinks shall be low flow energy efficient in design by Kohler.
I. Faucets shall be by Delta.
J. Fluorescent Hi Bay light bulbs shall be by Philips.
1. Bulb description TL5 28W/841 HE
K. Emergency and Exit lights shall be LED by Atlas.
L. Exterior wall pack lighting shall be fluorescent by Atlas.
M. Occupancy/Vacancy Sensors shall be LightHawk by Hubbell.
X.
SAFETY
A. Contractor must follow all OSHA Safety Guidelines.
B. Contractor will be responsible for installing all necessary construction fencing to prevent
access of all non-qualified persons during construction and securing at the close of the
day.
C. Contractor must follow all SCC safety guidelines for scheduling of work and reporting to
campus when work day begins or ends.
D. The General Contractor is responsible to keep a clean and safe construction area at all
times.
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Sandhills Community College
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Palmer Trades Annex
XI.
INSURANCE
CONTRACTOR INSURANCE INFORMATION:
COVERAGE: During the term of the contract, the Contractor, at its sole cost and expense, shall
provide commercial insurance of such type and with such terms and limits as may be
reasonably associated with the contract. As a minimum, the contractor shall provide and
maintain the following coverage and limits:
A. Worker's Compensation: The Contractor shall provide and maintain Worker's
Compensation Insurance, as required by the laws of North Carolina, as well as Employer's
Liability coverage with minimum limits of $150,000.00, covering all of Contractor's
employees who are engaged in any work under the contract. If any work is sublet, the
Contractor shall require the subcontractor to provide the same coverage for any of his/her
employees engaged in any work under the contract.
B. Commercial General Liability: General Liability Coverage on a Comprehensive Broad Form
on an occurrence basis in the minimum amount of $1,000,000.00 Combined Single Limit.
(Defense cost shall be in excess of the limit of liability.)
C. Automobile: Automobile Liability Insurance, to include liability coverage covering all
owned, hired, and non-owned vehicles used in connection with the contract. The
minimum combined single limit shall be $150,000.00 bodily injury and property damage;
$150,000.00 uninsured/under insured motorist; and $1,000.00 medical payment.
REQUIREMENTS: Providing and maintaining adequate insurance coverage is a material
obligation of the Contractor and is of the essence of this contract. All such insurance shall
meet all laws of the State of North Carolina. Such insurance coverage shall be obtained from
companies that are authorized to provide such coverage and that are authorized by the
Commissioner of Insurance to do business in North Carolina. The contractor shall at all times
comply with the terms of such insurance policies, and all requirements of the insurer under
any such insurance policies, except as they may conflict with existing North Carolina laws or
this contract. The limits of coverage under each insurance policy maintained by the contractor
shall not be interpreted as limiting the Contractor's liability and obligations under the
contract.
XII. ADD ALTERNATE
A. Paint foundation to match building color.
B. Networking for Classroom.
C. Installation of Over Head projector and screen in classroom.
D. Electrical for projection screen.
E. Building room signage.
F. Standing seam metal roof.
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Sandhills Community College
RFP & Scope of Work
Palmer Trades Annex
XIII. SCC CONTACTS
A. Doug Smith
Facilities Director
3395 Airport Rd.
Pinehurst, NC 28374
910-695-3811 Office
910-690-3770 Cell
910-692-4794 Fax
smithdo@sandhills.edu
B. Ken Dowdy
Construction and Safety Coordinator
3395 Airport Rd.
Pinehurst, NC 28374
910-246-2869 Office
910-692-4794 Fax
dowdyk@sandhills.edu
C. Brenda Jackson
Executive Vice President
3395 Airport Rd.
Pinehurst, NC 28734
910-695-3731 Office
jacksonbr@sandhills.edu
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Sandhills Community College
RFP & Scope of Work
Palmer Trades Annex
XIV. CONTRACTOR OFFER AND AGREEMENT
The potential contractor has read and understands the conditions set forth in this RFP and agrees
to them with no exceptions. Therefore, in compliance with this Request for Proposal, the
undersigned offers and agrees, if this proposal is accepted within 30 days from the date of the
opening, to furnish the subject services.
CONTRACTOR NAME:
______________________________________________
ADDRESS: ______________________________________________ ___________
CITY, STATE, ZIP:
_______________________________________________
TELEPHONE NUMBER: ___________________
FAX:
FEDERAL EMPLOYER IDENTIFICATION NUMBER:
_______________________
E-MAIL:
_________________
_____________________________________________________
BY: _____________________________
(Signature)
TITLE:
_________________________
DATE:
___________________
____________________________
(Typed or printed name)
THIS PAGE MUST BE SIGNED AND INCLUDED IN YOUR PROPOSAL.
Unsigned proposals will not be considered.
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Sandhills Community College
RFP & Scope of Work
Palmer Trades Annex
XV. ACCEPTANCE OF PROPOSAL
Upon acceptance of this RFP, the College will complete this section:
ACCEPTANCE OF PROPOSAL
Sandhills Community College
BY: _____________________________
(Signature)
TITLE:
_________________________
DATE:
_________________________
____________________________
(Typed or printed name)
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Sandhills Community College
RFP & Scope of Work
Palmer Trades Annex
XVI. NORTH CAROLINA GENERAL CONTRACT TERMS AND CONDITIONS
1. GOVERNING LAW: This contract is made under and shall be governed and
construed in accordance with the laws of the State of North Carolina.
2. SITUS: The place of this contract, its situs and forum, shall be North Carolina, where
all matters, whether sounding in contract or tort, relating to is validity, construction,
interpretation and enforcement shall be determined.
3. INDEPENDENT CONTRACTOR: The Contractor shall be considered to be an
independent contractor and as such shall be wholly responsible for the work to be
performed and for the supervision of its employees. The Contractor represents that it
has, or will secure at its own expense, all personnel required in performing the services
under this agreement. Such employees shall not be employees of, or have any individual
contractual relationship with the College.
4. ENTIRE AGREEMENT: This contract and any documents incorporated specifically by
reference represent the entire agreement between the parties and supersede all prior
oral or written statements or agreements. This Request for Proposal, any addenda
thereto, and the contractor’s proposal are incorporated herein by reference as though
set forth verbatim. All promises, requirements, terms, conditions, provisions,
representations, guarantees, and warranties contained herein shall survive the
contract expiration or termination date unless specifically provided otherwise herein, or
unless superseded by applicable Federal or State statutes of limitation.
5. TAXES: G.S. 143-59.1 bars the Secretary of Administration from entering into
contracts with vendors if the vendor or its affiliates meet one of the conditions of G. S.
105-164.8(b) and refuse to collect use tax on sales of tangible personal property to
purchasers in North Carolina. Conditions under G. S. 105-164.8(b) include: (1)
Maintenance of a retail establishment or office, (2) Presence of representatives in the
State that solicit sales or transact business on behalf of the vendor and (3) Systematic
exploitation of the market by media-assisted, media-facilitated, or media-solicited
means. By execution of the bid document the vendor certifies that it and all of its
affiliates (if it has affiliates) collect(s) the appropriate taxes.
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Sandhills Community College
RFP & Scope of Work
Palmer Trades Annex
6. GENERAL INDEMNITY: The contractor shall hold and save the College, its officers,
agents, and employees, harmless from liability of any kind, including all claims and
losses accruing or resulting to any other person, firm, or corporation furnishing or
supplying work, services, materials, or supplies in connection with the performance of
this contract, and from any and all claims and losses accruing or resulting to any person,
firm, or corporation that may be injured or damaged by the contractor in the
performance of this contract and that are attributable to the negligence or
intentionally tortious acts of the contractor provided that the contractor is notified in
writing within 30 days that the College has knowledge of such claims. The contractor
represents and warrants that it shall make no claim of any kind or nature against the
State’s agents who are involved in the delivery or processing of contractor goods to the
College. The representation and warranty in the preceding sentence shall survive the
termination or expiration of this contract.
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