End of Project Report
Medical Teams International requests final reports on projects from partners within 2 months
from the agreed project completion date. The following are guidelines for the end of project
report.
Date:
Partner:
Reporting Period:
Country:
1. Project Name:
2. Project Participants
 Number of individuals who directly benefitted from the project (e.g. trainees, patients, children under
5 years, women of reproductive age, etc.)
 Number of individuals who indirectly benefitted from the project (e.g. community members, hospital
staff, men, etc.)
Please provide #s for those target groups in the list below that benefitted from or participated in this
project:
# of People Directly Served:
Adults >18 years: ______ OR Women of Reproductive Age (15-49 years) ______
Children/Youth 6 - 18 years: ______
Children 0 – 5 years: ______ OR Children 0 – 2 years _____
Community Health Workers supported: _____ (description: include # men / # women)
Health professionals supported: _____
Health facilities participating: _____
Others: ______ (describe):
Total # of People Directly Served: _____
# of People Indirectly Served: _______
Description:
TOTAL # of People Served: _______
3. OVERVIEW: Briefly state the nature of the project and its current status.
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4. PROJECT DESIGN
4.1
Project Goal: How did the project contribute to meeting the goal?
4.2
Project Adjustments: Describe any adjustment or changes made to the original objectives.
4.3
Project Duration: Was the project completed within the proposed timeframe? Please
explain.
4.4
Effectiveness: Were project resources (human, financial), capacities, and selected
strategies sensible, effective, and sufficient to achieve intended results? Please explain.
4.5
Efficiency: Were project objectives achieved at a reasonable cost, compared with
alternative approaches to accomplishing the same objectives?
4.6
Equity: Describe the impact of the project on disadvantaged groups. What strategies were
effective in reaching them? Why?
Are there groups you did not reach? Why?
4.7
Sustainability: Is the activity, behavior, or services likely to continue after this project ends?
4.8
Exit Plan: Please describe completion of the project exit plan.
4.9
Transformation: Describe, as applicable to location and circumstances, how the
experience of Christ’s love resulted in holistic change in the communities or individuals you
work with. What are some ways that you integrated interventions, including sharing Biblical
wisdom, to address the holistic health needs of your communities?
This description may include quantitative measures of transformational indicators, or may be
better expressed in stories or other qualitative forms, depending on your circumstances. If a
story best fits your situation, you may choose to answer question 8 only. Refer to the MTI
TDI document for examples, and consider ways to describe the transformation happening
broadly (i.e., at the community or system level).
5. CAPACITY & COORDINATION:
5.1
Capacity: How did the project increase your organization’s capacity?
5.2
Coordination: How did the project coordinate activities with work of other groups in the area
(with which groups and in what capacity)?
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6. MONITORING, EVALUATION & REPORTING
6.1 Progress Tracking Form: Describe the objectives of the project and the results achieved by reporting on the project objectives,
outputs, and activities and results as per the original proposal.
Indicator
BL
CI
Final
Target
Final
Result
CI
Goal:
Objective1:
Outputs:
Activities
[add more Objectives, Outputs,
etc. as needed]
Count the number of targets met and divide by the number of possible targets (# targets met/total # targets) ________%
Indicate Yes or No whether >80% of the targets were met
YES ________
NO ________
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Please indicate
the status of the
project in
reaching the
target for each
indicator.
Indicate:
“Target met” or
“Target not met”
6.2
Community Participation: How were project participants (marginalized groups and women
and men) involved in decision-making, design, and delivery and/or monitoring of the project?
How were women or girls’ strategic interests met in this project? How were the needs of the
underserved groups met?
6.3
Evaluation and Reporting: How was the project evaluated and by whom? How was data
gathered and by whom? How were the evaluation results and/or reporting shared and
discussed with stakeholders?
7. LESSONS LEARNED
7.1
Please share those aspects of the project which should be replicated, and those which did
not work as expected.
7.2
What changes in program operations would you like to see based on these lessons? Please
elaborate.
7.3
For Partners: Would you like to see any changes in your relationship with Medical Teams
International based on this experience? If so, please explain.
7.4
Follow up Planned. How will lessons learned be applied to present and future programming?
8. Please include interviews of project participants that illustrate the particular
spiritual/transformational, physical and/or community impact on people’s lives. Please include
photos if possible.
9. FINANCIAL REPORTING (Please complete if receiving cash grant from MTI.)
9.1
9.2
9.3
Present the budget and percentage of budget spent per major line item.
Discuss any major discrepancies. Provide explanation for discrepancies and explain the
impact of the discrepancies on achieving the objectives.
Describe local fund raising or contribution to the project during the project.
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