EVERETT AREA SCHOOL DISTRICT
PENNDATA CALCULATION GUIDE
In order to calculate the Penndata Reporting section on a student’s IEP the total hours and minutes a
student is in school and classes, etc. needs to be converted to decimals. The following charts are
designed to help in the calculations:
Minutes Decimal
4
0.07
5
0.08
6
0.10
10
0.17
15
0.25
20
0.33
25
0.42
30
0.50
35
0.58
40
0.67
43
0.72
45
0.75
50
0.83
55
0.92
Minutes Decimal
60
1.00
65
1.08
70
1.17
75
1.25
80
1.34
85
1.42
86
1.44
90
1.50
95
1.59
100
1.67
105
1.75
110
1.84
115
1.92
120
2.00
Minutes Decimal
125
2.08
130
2.17
135
2.25
140
2.34
145
2.42
150
2.50
155
2.59
160
2.67
165
2.75
170
2.84
175
2.92
180
3.00
The elementary school starts at 8:15 and ends at 2:50 pm. That is 6 hours and 35 minutes, which is a decimal of
6.58
The middle school and high school starts at 8:00 am and ends at 3:11 pm that is 7 hours and 11 minutes, which
is a decimal of 7.18. (Since students are allowed in their classrooms at 8:00 they are with their “nondisabled
peers” for that time).
Conversion for the middle school and high school periods is as follows:
Period
1
2
3
4
5A
5B
6
7
8
Minutes Decimal
50
0.83
43
0.72
43
0.72
43
0.72
43
0.72
43
0.72
43
0.72
43
0.72
45
0.75
EVERETT AREA SCHOOL DISTRICT
PENNDATA CALCULATION GUIDE
Middle School/ High School Example calculations:
Example #1: An 11th grade student is in the co-teach and/or general education class for all subjects except for
period 3 individualized math. Therefore his time
Column 1
Column 2
Calculation
Indicate
Percentage
Total hours the
student spends in
the regular
classroom per day
Total hours in a
typical school
day
(including lunch,
recess & study
periods)
(Hours inside
regular
classroom ÷
hours in school
day) x 100 = %
(Column 1 ÷
Column 2) x 100
=%
Section A: The
percentage of time
student spends inside
the regular classroom:
6.46
7.18
89.97% of the day
Percentage Category
Using the calculation result
appropriate percentage category
–
select
the
INSIDE the Regular Classroom 80% or More of
the Day
INSIDE the Regular Classroom 79-40% of the
Day
INSIDE the Regular Classroom Less Than 40%
of the Day
Calculation: 7.18 hours in the day minus .72 (period 3) = 6.46
Example #2: The same as above but the student also receives a half-hour of speech per week.
Column 1
Column 2
Calculation
Indicate
Percentage
Total hours the
student spends in
the regular
classroom per day
Total hours in a
typical school
day
(including lunch,
recess & study
periods)
(Hours inside
regular
classroom ÷
hours in school
day) x 100 = %
(Column 1 ÷
Column 2) x 100
=%
Section A: The
percentage of time
student spends inside
the regular classroom:
6.36
7.18
88.57% of the day
Percentage Category
Using the calculation result
appropriate percentage category
–
select
the
INSIDE the Regular Classroom 80% or More of
the Day
INSIDE the Regular Classroom 79-40% of the
Day
INSIDE the Regular Classroom Less Than 40%
of the Day
Calculation: 7.18 hours in the day minus .72 (period 3) minus 0.10 for speech = 6.36 (Speech is thirty minutes per
week so it converts to 6 minutes per day).
EVERETT AREA SCHOOL DISTRICT
PENNDATA CALCULATION GUIDE
Elementary School Example calculations:
Example #1: the student is seen individually for speech (30 minutes per week), OT (20 minutes per week) and
individualized language arts (120 minutes per day). Therefore the calculation would be:
Speech:
30 minutes/week = 6 minutes/day = 0.1
OT:
20 minutes/week = 4 minutes/day = .07
Ind. Lang. Arts:
120 minutes/day = 2.00
Total Decimal: 2.17
6.58 – 2.17 = 4.41
Column 1
Column 2
Calculation
Indicate
Percentage
Total hours the
student spends in
the regular
classroom per day
Total hours in a
typical school
day
(including lunch,
recess & study
periods)
(Hours inside
regular
classroom ÷
hours in school
day) x 100 = %
(Column 1 ÷
Column 2) x 100
=%
Section A: The
percentage of time
student spends inside
the regular classroom:
4.41
6.58
67% of the day
Percentage Category
Using the calculation result
appropriate percentage category
–
select
the
INSIDE the Regular Classroom 80% or More of
the Day
INSIDE the Regular Classroom 79-40% of the
Day
INSIDE the Regular Classroom Less Than 40%
of the Day
Example #2: The student is in co-teach for math and language arts. There is some “pull out” for pre-teach/tutor
and test taking. The hypothetical time for these activities may be 75 minutes per week.
75 minutes per week = 15 minutes per day = 0.25
Column 1
Column 2
Calculation
Indicate
Percentage
Total hours the
student spends in
the regular
classroom per day
Total hours in a
typical school
day
(including lunch,
recess & study
periods)
(Hours inside
regular
classroom ÷
hours in school
day) x 100 = %
(Column 1 ÷
Column 2) x 100
=%
Section A: The
percentage of time
student spends inside
the regular classroom:
6.33
6.58
96% of the day
Percentage Category
Using the calculation result
appropriate percentage category
–
select
the
INSIDE the Regular Classroom 80% or More of
the Day
INSIDE the Regular Classroom 79-40% of the
Day
INSIDE the Regular Classroom Less Than 40%
of the Day