SDRME Executive Committee 2013 Fall Meeting
Conference Call
October 24, 11:00am EST
Participants: Carol Capello, Allison Ownby, Nicole Borges, David Cook, Kimberly
Hoffman; William Burton (Membership Committee Chair) joined at 11:45am.
Missed: Jorie Colbert-Gertz
A. Treasurer Report and Updates - Allison Ownby
 Alison will not be able to attend the AAMC meeting and will miss the SDRME Fall
business meeting. She will e-mail the Treasurer report to Carol next week.
 SDMRE finances remain largely unchanged from one year ago. With $26,168.59
available in checking and $18,657.24 available in savings.
 Direct Billing Paperwork has been submitted to the Francis Marion Hotel for the
Summer SDRME meeting.
 Paperwork for the SDRME fall meeting associated with the AAMC has been
submitted to the Marriott. Costs for the reception are approximately $3,000. So
far we gave received RSVPs from approximately 30 people.
 Allison continues to work with Chase Bank to organize SDRME credit cards. The
plan is for the President, President-elect, and Treasurer to each have an SDRME
credit card. The committee discussed the need to have future changes to credit
cards occur on the same cycle.
B. Invited review update – Dave Cook
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Dave e-mailed SDRME applicants on October 23rd announcing the new invited
reviews. They are: 1) Meredith Young (Centre for Medical Education, McGill
University) for her proposal: How do we measure how we think? A scoping
review on the measurement of clinical reasoning and 2) Shelley Ross
(Department of Family Medicine, University of Alberta) for her proposal: Practical
application of motivation theory to health professions education: a scoping review
and examples for practice. Both are very interesting and timely topics
Presentations for the 2014 Summer meetings will include Hollis Day on
Assessment of Team Competencies in Practice: Implications for Medical
Education and Abby L. Spencer (Allegheny General Hospital and Temple
University College of Medicine) on Incorporating Patient Safety Education into
Residency Training: A Literature Review
We will continue the practice of two 45 minute invited review presentations during
the Summer meeting. The format will continue to be 20 minutes for
presentations and 20-25 minutes for discussion. Dave commented that this
format has been helpful to prior recipients and enhanced the manuscripts
submitted for publication.
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Dave advocated for these presentations occurring in a late Monday morning time
slot. Since SDRME is investing resources in the invited reviews a Monday
morning time slot would show case the investment.
C. Fall 2013 Business Meeting Agenda
The executive committee reviewed and endorsed the proposed meeting agenda for the
2013 Fall Meeting
D. 2104 Summer meeting
 Kim reported that the contract has been signed with the Francis Marion Hotel
in Charleston South Carolina. Data from the annual survey of membership
informed the date, location, and structure of the meeting.
 The 2014 Summer meeting will continue to be a Sunday
afternoon/Monday/Tuesday morning meeting. The dates are June 22-24,
2014.
 This year we will end the meeting by 11:00am on Tuesday.
 The executive committee considered a wide range of potential structural
changes in how the program is organized. The discussion yielded the
following guidance:
o Survey data continues to support a 2 day meeting with later start time
on Sunday and early end time on Tuesday
o With the proposed change in the AAMC meeting the Executive
Committee will need to consider the timing of the Summer meeting.
o It is important to preserve the unstructured consultation time.
o If the executive committee wishes to engage SDRME members in
strategic planning during the Summer meeting we could complete this
outside of formal meeting times: 7:00am breakfast, dinner, or social
hour.
E. AAMC/GEA Update – Carol Capello and Kim Hoffman
On Oct. 11, Carol and Kim had a productive and insightful conference call with Brian
Mavis (GEA Chair) and Kate McOwen (Director of AAMC Education Programs) to
(1) better understand the proposed changes and current planning efforts; (2) explore
how SDRME can support national efforts that foster medical education research and
scholarship; and (3) identify key questions to pose to the SDRME membership and
solicit their collective wisdom.
The AAMC leadership continues its efforts to respond to participant feedback
regarding the length and complexity of the annual meeting. This year the annual
meeting is more focused on fostering academic leadership teams to make the most
of the annual meeting. A planning committee was created to reduce scheduling
conflicts and topic duplication. The result will be a more streamlined meeting for
2013.
Planning for the 2014 meeting is occurring at the same time the AAMC is working
through proposed changes. The 2014 meeting will be a shorter meeting. Plans have
not been finalized but proposals under consideration include focusing the meeting
around a small number of themes and inviting GEA to focus on these themes;
eliminating GEA peer-reviewed sessions; and continuing the RIME call for papers
with presentation of papers in the 2015 meeting and posters presented at the 2014
AAMC meeting.
For 2015 and beyond, the current thinking is to create a “medical education meeting”
that is separate from the AAMC annual meeting. Timing of the medical education
meeting is not clear but current discussions favor a Spring meeting which may be
coordinated with regional GEA meetings or could prompt regional GEA meetings oto
move to the fall. AAMC would continue to support a medical education
meeting. Participants in the medical education meeting might include GEA/GSA/
GRA/GFA/OSR and others. The GEA leadership was very forthcoming about the
concerns that many of us share that separating medical education from a “deans’
meeting” may have unintended consequences.
The GEA leadership plans to communicate with GEA members via newsletters as
plans are finalized. GEA leaders have completed similar conversations with the
Generalist group. Kate offered to engage in periodic updates with SDRME and
would be pleased to receive questions from SDRME leadership. SDRME will need to
determine how it wishes to organize future meetings. This is an opportunity for
SDRME to reflect on the unique contributions our organization makes. This will be a
topic for discussion in the Fall and Summer SDRME meetings. We invited both
Brian and Kate to our Summer meeting in Charleston.
F. Call for Nominations
The committee discussed the timeline for nominations. This year we will need to
recruit a President-Elect. Discussions will start in January, ballots by April, and
decisions by May. Although we have new members, not many have experience with
the Summer meeting.
G. Communications Committee
 Emeritus Booklet: Carol offered to work on the Emeritus booklet after the
Fall meeting is completed.
 Hostek.com have the contract for the domain name. Jamie Shumway’s
name is still on the contract. Nicole will attempt to contact Jamie. We
may need to initiate a new contract.
 George Novak offered to look through some of his materials to identify
additional material for the web site for the period 1987-2000
H. Membership Issues – Bill Burton (11:45am EST)
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Bill reported on the results of the “multi-vote” activity from the 2013 Summer
meeting. There were several things SDRME members identified as important
credentials for membership:
o Credentials in education and a strong record.
o Current, active, personal involvement in medical education research
o Specific formal role. Members raised the question if this could include a
blended role , or being recognized by peers as the “go to person” in the
institution
o Unit has an identity within the medical school. Members raised the
question if this should be more inclusive.
o Unit has a functional role in medical education research. Members raised
the question if we should include others beyond medicine
o Position has primary responsibility for medical education research.
Bill reported on the different roles and responsibilities of current SDRME
members.
The executive committee acknowledged that many of these ideas would
require by-laws changes.
The membership committee will develop questions arising from the
discussions at the Summer 2013 meeting. We could then survey the
membership to get more broad discussion.
The executive committee thanked Bill for his leadership in this important
discussion.
I. Other Items. With no additional business the meeting concluded at 12:30 EST.