Concern Worldwide Business and Organisation Development Committee - Terms of Reference Membership The number of Board members elected to the Business and Organisation Development Committee will not be less than 3. The elected members of the Committee will select a Chairperson from amongst their number. They may also co-opt a maximum of 5 additional individuals with expertise to join the Committee. Such co-optees need not be members of the Board or of Concern. If a Board member stands down from the Committee they may only be replaced by another Board member. If a co-opted member stands down from the Business and Organisational Development Committee they may be replaced either by a Board member or a co-opted individual. Meetings Meetings are held on at least a quarterly basis and special meetings may be held to consider particular issues. The quorum for meetings is 3 members of the Committee, at least 1 of the members forming the quorum must be a Board member. In order to ensure continuity the Director of Public Affairs is a fixed attendee from management. Other members of Concern management and staff may attend as deemed appropriate by the Chairperson. Role The broad role of the Committee is to ensure that the organisation has the capacity to deal with the challenges it encounters in a number of key organizational areas; Human Resources, Communications, ICT and New Business Development. Specifically the role of the Committee is to assess and oversee the organisations capacity to: Strategically manage the ‘People’ agenda, in particular ensure that we develop our response capacity and succession planning; Maximise/manage the organisation’s public profile Operate an efficient ICT infrastructure that supports business objectives. Operate an efficient Business Development Unit that is assessing new business opportunities to develop income outside of traditional markets. Tasks In order to complete that core function, the Committee will carry out the following tasks; 1. Familiarise themselves with the HR strategic plans and determine whether: They address key organisational objectives The plans are being implemented in a satisfactory way. 2. In the global context in which Concern operates review the main strategies and results of the Business Development Directorate and ensure that: Strategies are appropriate and relevant to the context in which Concern operates Appropriate targets are being set for new income generation Plans to achieve them are being progressed Activities in new markets are monitored and strategically managed so as to maximise returns. 3. Oversee the main activities of the Communications and Public Engagement/Active Citizenship functions and assess whether: They are considering and delivering an appropriate innovative fundraising and communications platform to improve the finances and relevance of the organisation in today’s environment. They are engaging appropriately with the public in terms of the message being conveyed They cover the right mix of communications channels There is adequate engagement with new/social media as they develop and evolve As part of examining Concern’s public engagement, examine how fundraising is strategically organised 4. Obtain the main strategies and results of the ICT function and ensure that they adequately support the objectives of the organisation. 5. On an annual basis –in conjunction with the Finance Committee – review the return that is being earned on new fundraising activities, paying particular regard to the adequacy of return on investment in each area of spend 6. At the end of each Board year i.e. in May/June, the Committee will undertake an exercise to reflect on how well it has fulfilled its mandate and to consider whether different approaches/information/practices may be required in order to meet its overall objective. 7. Consider any other appropriate or relevant matters referred to it by the Board. External/Specialist Advice The Committee may seek any legal or other independent advice, authorised by the Chairperson, which it considers necessary to discharge its obligations. If it is felt that such advice is required it will be sourced in conjunction with the Company Secretary function within Concern. Reporting The Chairperson of the Committee reports to Officers and the Board on its work. The Committee will provide each the Board meeting with a written report of any work which they have carried out since the last meeting. This report must be submitted to the Chief Executive’s office no later than 10 days (where possible) before a Board meeting in order to facilitate the timely distribution of Board papers. The Chairperson of the Committee is responsible for ensuring that accurate minutes are maintained of each meeting and that a signed copy of the most recently adopted minutes are held by the Chief Executive’s office.