Things to Know for Williams 2015-16
For School Sites
Williams’s formal audits are scheduled by the Sacramento County office of Education. To help sites prepare for
successful SCOE visits, Twin Rivers schedules pre-audits to help identify and solve any potential issues. Support teams
comprised of central office staff and retired/substitute teachers are assigned to sites to be audited.
The following procedures were developed in partnership with TRUSD and SCOE staff
to help sites prepare for successful Williams audits:
Before the Pre-audit
1. Notify all site staff of the pre-audit and official county audit dates, procedures and materials to be audited.
2. Identify site staff to assist with the pre and formal audits.
3. Identify a site Textbook Liaison to notify Kim Gothier in instructional materials of any instructional materials
needed at the site. All site instructional materials needed should be submitted via email to Kim on the district
instructional materials order form.
During the Audits
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Identify a meeting location for the audit team.
Provide the following copies:
 Site map including the teachers’ names
 Bell schedule
 Current class roster
 Attendance for the day of the visit
The Principal needs to meet with the team prior to the audit and for the exit debrief.
Site administrator should be available to walk the campus with the team.
To minimize disruption to classroom instruction, the following procedures should be followed:
 At TK-6 and TK-8 sites, textbooks to be counted for Williams’s audits should be stacked by title on a
counter, bookshelf, or table, etc. (This includes any extra copies of the titles). OR if the books are checked
out to students, titles on the Williams list should be on the students’ desks with any extra copies stacked by
title on a counter, bookshelf, or table, etc
 For 7-8 and 9-12 sites, all textbooks to be counted for Williams’s audits need to be checked out to the
students in destiny. The team will ask the students a combination of the following types of questions:
 “Do you have a book checked out to you?”
 “Do you get to take this book home?”
 “Do you use this book in your class?”
 “Do you have the book with you today?”
After the audits the team will meet with the site principal.
 The District team will debrief with the principal after the pre-audit to discuss any next steps to prepare for
the formal audit.
 The SCOE team will debrief with the principal after the formal visit to debrief their findings and to sign the
site documents.
For Unannounced Audits
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SCOE has requested two points of contact for unannounced visits. Justine Skopal and Kim Gothier will be on-call
for the unannounced visits
Kim will notify the sites, Special Education Program Specialists and Team Leads as soon as SCOE announces a
visit.
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If the SCOE team arrives at a site without notification, the site should notify Kim and Special Education
Program Specialists and Team Leads immediately.
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Additional Information
Williams Notices are in four languages this year; English is white, Spanish is Pink, Hmong is Green,
Russian is yellow. The notices are to be posted in every classroom, the cafeteria, and school office as well as
anywhere parents meet.
Hint: for K-2 consumable textbooks that teachers remove from bindings and store copies per lesson, the covers
may be kept and counted for audit purposes (teachers may want to save the covers.)
Noralto and Madison have Spanish for Grades K-2.
High schools counselors need to be aware that when they decide to add a new class, it takes 4-6 weeks to order
books.
Network Coordinators/Team Leads: Return all Pre-Audit sheets to Kim Gothier at Winona Warehouse, the day
of the audit. These sheets will be used to cross-reference orders submitted by site liaisons to insure needed
materials are not over-looked. Orders will be hand delivered to site in 24 hours.
Textbook liaison will contact Kim Gothier via email with the site orders. Please use the district instructional
materials order form. An electronic copy will be sent to textbook liaisons along with a link to the form on the
district Website.
Pre-Audit dates are scheduled by TRUSD and may be adjusted to meet site/team needs. The dates on the
schedule reflect time needed to order and deliver materials if necessary.
For questions/concerns with pre-audit dates, please contact the Team Leads
SCOE audit dates are scheduled by the SCOE team and may not be changed.
Kim’s ext. 51067