THE UNIVERSITY OF NOTTINGHAM
Recruitment Role Profile Form
Job Title:
Placements Delivery Manager
School/Department:
Graduate School, Research and Graduate Services
Salary:
£28,982 - £37,768 per annum, depending on skills and experience.
Salary progression beyond this scale is subject to performance
Job Family and Level: Administrative, Professional and Managerial Level 4
Contract Status:
Fixed-term until 31 July 2018
Hours of Work:
Full-time (36.25 hours per week)
Location:
University Park
Reporting to:
Postgraduate Placements Manager
Purpose of the New Role:
The University of Nottingham has established a successful and growing postgraduate
placements programme, Postgraduate Placements Nottingham (PPN) and has invested further
resources to support the growth of the programme, initially over the next two and half years.
This post will support the Postgraduate Placements Manager (PPM) in the delivery of the
postgraduate placements programme, placing postgraduate students from the University of
Nottingham with host organisations within the Greater Nottingham area and beyond. The
overall purpose of the role is to market the University’s placement offering and liaise with
potential host organisations, as well as arrange and monitor postgraduate placements and
provide delivery support to Postgraduate Placements Nottingham.
Working with the PPM, employers and with representatives from across the university involved
in postgraduate support, the post holder will have responsibility for the day- to-day delivery of
key aspects of the placements programme, brokering relationships between the University and
employers, and will be required to meet the stringent reporting and output requirements of
internal and external funders. This will require detailed conversations with the organisation and
the postgraduate student, the development of an agreed brief/contract, management of the
recruitment process, monitoring of the placement once underway and supporting the
appointed postgraduate through personal development planning.
The longer term objectives of the programme are to: raise the profile of and engagement with
higher level skills for employers, increase local productivity and retention of higher level skills
within the East Midlands region, and encourage further longer term engagement and
knowledge transfer between the university, local SMEs and the wider employer community.
1.
Main Responsibilities
% time
per year
Project delivery and co-ordination
 Project and work schedule planning, overseeing and producing project
deliverables/outputs (placements) within budget and to schedule to the
highest quality standards
 Maintaining project documentation to the highest quality standards,
including report writing for internal and external audiences
 External liaison with appropriate bodies
 Creating evaluation and feedback mechanisms for both placement holders
40%
Recruitment
2.
3.
4.
5.
and placement hosts, informing continuous improvement
 Monitoring the overall project delivery targets, with support from the
designated APM Level 3 Project Officer
Networking, liaison and brokerage
 Building external partnerships with employers and employer networks,
facilitating collaboration
 Negotiating and contracting with external organisations and postgraduate
students, ensuring all relevant University policies and legislation is adhered
to
 Liaison with internal and external stakeholders, including convening
stakeholder-led meetings - this will include promoting and publicising the
benefits of the placement programmes activities to postgraduates and
academic colleagues
 Simplifying access, for local SMEs/employers, to specialist postgraduate
knowledge and skills with the express intention of improving business
performance
Promotion and dissemination
This will include:
 Researching, marketing and promoting a range of research-based
placement opportunities across a targeted audience of employers in the
region
 Working with relevant staff internally, such as industrial placements officers
and business engagement colleagues to promote the placements
programme to both employers and postgraduate students. Forging effective
links with internal schools and departments to ensure recruitment meets
project targets
 Liaising with the Postgraduate Placements Manager and Graduate School
staff to ensure a joined-up approach to postgraduate development through
information and best practice sharing, this will also include on-line
systems/networks
Personal Learning & Development
 Undertaking professional & personal development, where appropriate, to
ensure the continual updating of skills and knowledge
Any other duties appropriate to the role and level
Knowledge, Skills, Qualifications & Experience
Essential
Qualifications/
 Degree (or equivalent) in relevant
Education
area or equivalent formal training
Skills/Training








Knowledge of recruitment and/or
placement management
Excellent oral and written
communication skills
Excellent interpersonal and
negotiating skills, with the ability to
ensure the best outcomes in
relationships with all stakeholders
Ability to work on own initiative,
prioritise and manage own time and
to ensure optimal use of resources
available
Excellent organisational skills
Excellent project management and
project monitoring skills
Ability to work according to tight
deadlines
Advanced IT skills to include use of
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30%
20%
5%
5%
Desirable
 A recognised project
management qualification
(Prince 2, ILM or equivalent)
 Knowledge and understanding
of the UK governments skills
agenda
 Knowledge and understanding
of the postgraduate
employability landscape

Experience





Other





Microsoft Office packages; Excel,
Access and Word
Audit/record keeping skills with a
focus upon accuracy and attention
to detail
Experience of working within the HE
sector
Experience of networking and
developing productive working
relationships
Substantial experience of
researching, marketing and
promoting placements and /or
recruitment opportunities
Experience of working in a team
Experience of working with
SMEs/employers
Proven planning and organising
skills
Ability to work in a team
environment, supporting colleagues
and sharing expertise
Enthusiasm, self-motivation and
ability to exercise sound judgement
The ability to apply creative, lateral
thinking in the creation of
collaborations/problem solving
Ability to build working relationships
across different formal structures



Experience of working with
European grants and/or
Research Council funding
Experience of monitoring and
managing budgets
Experience of working on
events management
Decision Making
i)
taken independently by the role holder
 Identification of external partners to approach in order to develop placement/research
project opportunities, and instigation of appropriate communication with these
 Identification of appropriate partners, within the University, to develop partnerships,
projects and activities with
 Day to day management of activities relating to the delivery of facilitated placements on
which the role holder is the designated lead
 Day to day decisions on management of workload, prioritisation, and responses to incoming
requests, actions, leads etc.
ii)
taken in collaboration with others
 Development and implementation of a range of media for marketing the placements
programme both internally and externally
 Decisions on appropriateness of brokerage opportunities with individuals and organisations
involved
 Development of communication methods with internal colleagues
 Networking on strategic issues relating to postgraduate placements
 Oversight of the development of administrative systems and mechanisms for managing the
brokerage and placements of the students
iii)
referred to the appropriate line manager (Postgraduate Placements Manager)
by the role holder
 Significant spend against the project
 Strategic planning for the on-going development and future of the ERDF initiative and
associated placement activity
 Workload balance issues in the event of conflicting priorities
 Any issues involving potential conflict with other individuals, groups or organisations
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