BIS 245
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BIS 245 FINAL EXAM
(TCO 1) Which object would you use to enter, delete, or modify data?
(TCO 1) Which object would you use to retrieve customers who live in Germany and the United States?
(TCO 1) To design a report you should do all of the following EXCEPT
(TCO 1) Which of the following is NOT a Report Section?
(TCO 1) A Detail line is used to
(TCO 2) For the following image, which of the following is TRUE?
(TCO 2) A symbol used in ER diagrams for an entity is a
(TCO 3) A property that provides a “user friendly” name to a column in Datasheet View is a
(TCO 3) Summarized data in an easy-to-read view is known as a
(TCO 3) Which of the following is NOT true of a property?
(TCO 4) Which of the following does NOT describe the following one-to-one relationship?
(TCO 5) Which form type displays records in a tabular format similar to a Datasheet view but has more editing
options such as adding graphics?
(TCO 5) A calculated control
(TCO 6) Which of the following is a term used to describe the names of controls, fields, or properties?
(TCO 6) Data aggregates
(TCO 7) When making vertical data comparisons, you should use the following chart.
(TCO 7) Discrete data
(TCO 8) A switchboard is a
(TCO 9) To secure an Access database, all of the following should be done EXCEPT
(TCO 9) All of the following describe a certification authority EXCEPT
(TCO 10) Which of the following file format types removes all VBA code from the database and prohibits users from
making changes to forms and reports?
(TCO 4) The term “cascading” refers to
(TCO 1) Describe three-tier architecture. Explain the functions performed by each tier.
(TCO 2) Explain business logic and describe how it relates to a relational database
(TCO 4) From first normal form, second normal form, or third normal form, select one of these forms and explain (1)
how that normal form is often violated by inexperienced database designers and (2) how to correct such a violation of
that normal form
(TCO 4) Explain 1NF, 2NF, and 3NF as related to database design
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BIS 245 DISCUSSION QUESTIONS ALL 7 WEEKS
Week 1 DQ 1 – Databases and Gathering Requirements
Week 1 DQ 2 – Choosing a Database
Week 2 DQ 1 – Entity Relationship (ER) Modeling
Week 2 DQ 2 – Database Table Design
Week 3 DQ 1 – Conceptual Database Design
Week 3 DQ 2 – Requirements Analysis
Week 4 DQ 1 – Creating Queries from woodcraft Database
Week4 DQ 2 – Creating Queries from NorthWeekind Database
Week 5 DQ 1 – Data Normalization
Week 5 DQ 2 – Data Validation
Week 6 DQ 1 – Data Reporting
Week 6 DQ 2 – Presenting Data Effectively
Week 7 DQ 1 – Database Navigation
Week 7 DQ 2 – Database Security
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BIS 245 ENTIRE COURSE DEVRY

BIS 245 All 7 Weeks Discussions
Week 1 DQ 1 – Databases and Gathering Requirements

Week 1 DQ 2 – Choosing a Database

Week 2 DQ 1 – Entity Relationship (ER) Modeling

Week 2 DQ 2 – Database Table Design

Week 3 DQ 1 – Conceptual Database Design

Week 3 DQ 2 – Requirements Analysis

Week 4 DQ 1 – Creating Queries from woodcraft Database

Week4 DQ 2 – Creating Queries from NorthWeekind Database

Week 5 DQ 1 – Data Normalization

Week 5 DQ 2 – Data Validation

Week 6 DQ 1 – Data Reporting

Week 6 DQ 2 – Presenting Data Effectively

Week 7 DQ 1 – Database Navigation

Week 7 DQ 2 – Database Security
BIS 245 Week 1 Lab
BIS245 Week 2 Lab – Skills Development in Visio
BIS 245 Week 3 Lab – Visio ERD
BIS 245 Week 4 Lab – ER Diagram
BIS 245 Week 5 Lab – ER Diagram and ER Matrix
BIS 245 Week 6 iLab Creating Reports
BIS 245 Week 7 iLab
BIS 245 Final Exam
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BIS 245 ILABS 1-7 INTRODUCTION TO MS VISIO AND
MS ACCESS
BIS 245 Week 1 Lab
BIS245 Week 2 Lab – Skills Development in Visio
BIS 245 Week 3 Lab – Visio ERD
BIS 245 Week 4 Lab – ER Diagram
BIS 245 Week 5 Lab – ER Diagram and ER Matrix
BIS 245 Week 6 iLab Creating Reports
BIS 245 Week 7 iLab
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BIS 245 WEEK 1 LAB
Lab 1 Part C Questions:
1.
Entities in the conceptual model eventually are converted to tables in the database, and the attributes convert to the
fields within the tables. Given this information, list the attributes (fields) found in the supplier table.
2.
With the Customers table sorted in alphabetical order by city, what is the name of the first customer to appear in the
table?
3.
Who are the Customers located in the Tennessee?
4.
List the tables along with the primary key for each.
5.
List the tables “related” to the Orders table.
6.
Open query “Inventory on Hold” by double clicking that query. What data is in this query (give the column names)?
What is the Quantity on Hold for Northwind Dried Plums?
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BIS 245 WEEK 3 LAB – VISIO ERD
Part A: Create a Visio ERD from Data Requirements and Business Rules
Step 1: Open Visio
a. Open Microsoft Office, Visio application or
b. If you are using Citrix, click on Microsoft Office Applications folder to start Visio.
Step 2: Identify and create the entities
a. Open a new blank Database Model Diagram.
b. Save the file as YourName_Lab3.vsd.
c. Based on the information provided below, create the necessary entities for the Pages in Time database. If you need
assistance to create the entities, refer to labs from Weeks 1 and 2.
Pages in Time
Pages in Time is a small bookstore carrying a variety of books. The owners have decided to computerize the books
available through the store so that they can determine more easily what books are on hand and which books need to
be special ordered to meet customer needs. Because customers do not always remember the name of a desired book,
the owners want to be able to look for books by author or by type (genre). They also want to be able to find the
publisher�s information using the system so that they can order books more easily.
After visiting with the owners, you have gathered the following information on data requirements and business rules
to develop a
conceptual design (ERD), prepare it for conversion to an Access database, and then create the actual database.
DATA REQUIREMENTS
You have determined that you will need at least the following entities to resolve the relationships that exist in the
data.
CUSTOMERS
ID
Name (store data in its smallest parts)
Phone
Address (store data in its smallest parts)
Phone Number
E-mail Address
Preferred Contact Method
ORDERS
Number
Date
Received Date
Customer Contacted (Yes or No)
BOOKS
ISBN Number
Title
Purchase Price
Year Published
Fiction or Nonfiction
Type (Genre)
In stock
AUTHOR
ID
Name (store data in smallest parts!)
Short Biography
PUBLISHER
ID
Name
Address
Phone number
Contact Person
Fax Number
Website
Step 3: Identify and create attributes (fields)
NOTE: Because you are creating your diagram in Visio, it will be easier to create the attributes prior to the
relationships.
a. Refer to the data requirements from Step 2 of this lab. If you have not already created the attributes (fields) in your
ERD, add them at this time.
b. Be sure that you store data in its smallest parts.
c. Save your file, and continue to Step 4.
Step 4: Identify and designate the keys
a. Detemine whether an attribute exists in each table that will satisfy the requirements of a primary key. If no
appropriate field exists, create a field for this purpose.
b. Check the Primary Key property for the field in each table using the Visio column properties.
Step 5: Identify the relationships
a. Using the information below on the business rules for Pages in Time, create the relationships between the entities
created in Step 2.
b. Notice that when Many-to-Many relationships exist, you will need to create associative entities.
c. For any associative entities created, enter necessary fields. You may also need to designate or create a primary key.
BUSINESS RULES
Business rules help determine the relationships between data that should help you design the relationships between
your entities.
1. Each customer can place many orders over time, but each order is placed by only one customer.
2. Each order may include many books, and a book may be included on many orders.
3. Each book may have multiple authors, and each author may have written multiple books.
4. Each book has only one publisher, but a publisher may publish many books.
Step 6: Determine and specify the data types
a. Using the information below, select the data type for each attribute (field) in your diagram, and set the type in the
attribute properties.
As the data types and field lengths are not included in the data requirements, you should make a selection based on
your knowledge of the type of data and approximation of length required. The Visio and Access data type equivalents
are shown below:
Access
Visio
Number
Integer
Text
Text
Memo
LongText
Date/Time
DateTime
Currency
Currency
Yes/No
Binary
AutoNumber
Long
Hyperlink
No equivalent–use Text
Step 7: Modify the Visio Settings to show the Data type and field size in the diagram.
a. Change your Visio settings so that these appear on the actual diagram. To do this, go to the Database ribbon,
Display Options. In the Display Options dialog box, select the Table tab. You will then change the data types to Show
Physical. Click the OK button to apply the new setting. They data types will then appear in your diagram. Note that
you may need to move the entities so that they are easily viewed as they are now larger.
b. Be sure to save the final version of your file.
End of Part A
Part B: Create the Access Database from the ERD
Preparation
Open the Visio file created in Part A of this lab, you will reference this file in Part B.
Step 1: Start MS Access and Open a New Blank Database.
a. Create a new Blank Database; refer to the Week 2 Lab for more detailed instructions.
b. Save the database as YourNameLab3.
c. Note: If you are unsure how to complete any steps in this iLab, refer to the previous week’s iLabs.
Step 2: Create the Tables
a. Based on the Visio diagram from Part A, create the tables for your database.
b. Enter the field names and the data type.
c. Designate the primary keys for each table
d. Set the attribute properties as needed for
a. Field length
b. Required
Step 3: Create the relationships
a. Open the database relationships window.
b. Based on the Visio diagram from Part A, create the relationships for your database.
c. Be sure to enforce referential integrity for each relationship.
Save your file.
End of Part B
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BIS 245 WEEK 4 LAB – ER DIAGRAM
Page 1 of 5
A. Lab # : BSBA BIS245A-4A
B. Lab 4A of 7: Database design based on data requirements and business rules focusing on interpreting business
rules to determine relationships.
C. Lab Overview –Scenario/Summary
TCO(s):
1. Given a business situation in which managers require information from a database, determine, analyze and classify
that information so that reports can be designed to meet the requirements.
2. Given a situation containing entities, business rules, and data requirements, create the conceptual model of the
database using a database modeling tool.
Scenario:
You have been asked to create a database model using MS Visio Database Model Diagram Template. The purpose of
this lab is to provide experience designing, with limited instructions, a simple database based on a list of data
requirements and associated business rules.
Upon completing this lab, you will be able to
1. create a new Visio file for database design; and
2. using the data requirements and the business rules provided, develop a conceptual model (ERD), including
attribute data types and required field lengths.
D. Deliverables
Section
Deliverable
Points
Step 6
YourNameLab4A.vsd (Visio Diagram)
E. Lab Steps
Preparation
1. Using Citrix for MS Visio and/or MS Access
a. If you are using the Citrix remote lab, follow the login instructions located in the iLab tab in Course Home.
2. Start Visio
a. Open Microsoft Office 2010, Visio application, or
Page 2 of 5
b. if you are using Citrix, click on Microsoft Office 2010 Applications folder to start Visio.
Lab:
Step 1: Identify and create the entities
a. Open a new blank Database Model Diagram. If you need assitance with this, refer to the Week 1 Lab Instructions.
Be sure that all options are set consistent to those used in previous weeks so that you generate your model in Crows
Foot notation.
b. Save the file as YourName_Lab4A.vsd.
c. Based on the information provided below, create the necessary entities for the Catering by Caren database. If you
need assistance to create the entities, refer to Labs from Weeks 1 and 2.
Catering by Caren
Catering by Caren is an upscale catering company focusing on full, four-course gourmet dinners for groups from two
to forty. Owner/chef James Caren is wonderful in the kitchen, but has become overwhelmed with the business side of
running his rapidly growing operation. You have been hired as his business manager, and you’ve decided to
computerize information on the engagements.
Chef Caren is excited about this project and has provided you with the following information. He doesn’t know
databases nearly as well as he knows haute cuisine, so the data requirements are not well-organized, nor is data in its
smallest parts. He has noted whether the menu items are appetizers, salads, main courses, or desserts. He has also
provided a list of the information he keeps on each customer and each booking.
By talking with Chef Caren, you feel you have enough information on the company’s business rules to understand the
relationships between the data. Chef Caren is particularly concerned that you capture the exact requirements for the
menu for each engagement. For instance, if 20 people are to be served, he wants to know how many want the
vegetarian main course, the Kosher meals, and so forth.
At this point, you are going to use the following information to put together an entity relationship diagram that you
will then use with Chef Caren to verify that you have accurately captured the requirements.
Page 3 of 5
Customers
Name
Phone
Address
E-mail Address
Approved for credit or not
Engagements
Date
Time
Location
Menu
Number of Attendees
Special Diet Plates
Assistant Chef Assigned
Employees Assigned
Payment Method (AmEx, Visa, MasterCard, Check, Cash, Bill)
Deposit Amount
Deposit Paid Date
Total Charges
Balance Paid Date
Menu Items
Item Name
Description
Classification (Appetizer, Salad, Main Course, Dessert)
Special Diet Item (Kosher, Vegetarian)
Employees
Name
Position
NOTE: You may find it helpful to consider the business rules in Step 4 in creating your entities.
Step 2: Identify and create attributes (fields)
NOTE: Because you are creating your diagram in Visio, it will be easier to create the attributes prior to the
relationships.
a. Refer to the data requirements from Step 1 of this lab. If you have not already
Page 4 of 5
created the attributes (fields) in your ERD, add them at this time.
b. Save your file and continue to Step 3.
Step 3: Identify and designate the keys
a. Detemine whether an attribute exists in each table that will satisfy the requirements of a primary key. If no
appropriate field exists, create a field for this purpose.
b. Check the Primary Key property for the field(s) in each table using the Visio column properties.
Step 4: Identify the relationships
a. Using the information below on the business rules for Catering by Caren, create the relationships between the
entities created in Steps 1 and 2.
b. Notice that, where Many-to-Many relationships exist, you will need to create associative entities. If you are not sure
of the process to create relationships in Visio, refer to the Labs for Weeks 1 and 2. You created an associative entity in
Week 2.
c. For any associative entities created, enter necessary fields. You may also need to designate or create a primary key.
NOTE: If the relationship is mandatory (must have at least one…) you will go to the relationship Miscellaneous
property and change it from Zero to Many to One to Many.
BUSINESS RULES
Business rules help determine the relationships between data that should help you design the relationships between
your entities.
1. Each customer can book many engagements over time, but each engagement is placed by only one customer.
2. One assistant chef is assigned to each engagement. An assistant chef may work many engagements over time, but
each engagement will have only one assistant chef assigned.
3. Each engagement will have many menu items. Each menu item may be served at many engagements. When a menu
item is selected, the number of servings required for the event must be recorded. (Hint: Remember that an associative
entity may have attributes!)
4. Each engagement must have at least one assistant chef assigned. There may be many other employees assigned to
the engagement. Each employee may work many engagements. However, some employees never work engagements.
5. Only one engagement may be scheduled for any particular date and time.
Page 5 of 5
Step 5: Determine and specify the data types
a. Using the information below select the data type for each attribute (field) in your diagram, and set the type in the
attribute properties. (Refer to the Week 2 Lab if you are not sure how to do this. Where allowed, estimate the field
length needed.)
As the data types and field lengths are not included in the data requirements, you should make a selection based on
your knowledge of the type of data and approximation of length required. The Visio equivalents are shown below
Access
Visio
Number
Integer
Text
Text
Memo
LongText
Date/Time
DateTime
Currency
Currency
Yes/No
Binary
AutoNumber
Long
Hyperlink
No equivalent—use Text
Step 6: Modify the Visio Settings to show the Data type and field size in the diagram.
a. Change your Visio settings so that the data type and field size appear on the actual diagram. If you are unsure of the
steps to do this, refer to the Week 3 Lab.
b. Be sure to save the final version of your file.
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BIS 245 WEEK 5 LAB – ER DIAGRAM AND ER MATRIX
A. Lab # : BSBA BIS245A-5A
B. Lab 5A of 7 : Database design using Visio, and based on data requirements and business rules focusing on
normalizing data to third normal form.
C. Lab Overview–Scenario/Summary:
TCO(s):
2. Given a situation containing entities, business rules, and data requirements,create the conceptual model of the
database using a database modeling tool.
Scenario:
You have been asked to create a database model using the MS Visio Database Model Diagram Template. The purpose
of this lab is to provide experience normalizing the database to third normal form based on limited instructions, data
requirements, and associated business rules.
Upon completing this lab, you will be able to
1. create a new Visio file for database design; and
2. using the data requirements and the business rules provided, develop a conceptual model (ERD), including
attribute data types and required field lengths.
D. Deliverables Section Deliverable Points
Step 1 YourName_Lab5A_ERMatrix.docx
Step 3 YourNameLab5A.vsd (Visio Diagram)
E. Lab Steps
Preparation
1. Get the Lab5A_ERMatrix.docx document from Doc Sharing:
a. Download the Lab5A_ERMatrix document file from your course Doc
Sharing panel (Labs view), and Save the file to your local drive.
2. Using Citrix for MS Visio and/or MS Access
a. If you are using the Citrix remote lab, follow the login instructions located in the iLab tab in Course Home.
3. Start MS Visio
a. Open Microsoft Office, Visio application, or
b. if you are using Citrix, click on Microsoft Office Applications folder to start Visio. Page 2 of 5 Lab
Step 1: Identify the entities and relationships.
a. Over the past four weeks, you have created ERDs based on information provided. This week, you will complete the
ERD being sure to normalize it to 3NF (third normal form). Normalization is the systematic application of rules
designed to eliminate redundancy from the database. Data in previous weeks was, to some extent, normalized for you.
This week, it is not. An abbreviated list of the data requirements follows.
College Scheduling Data Requirements
Student ID
Student First Name
Student Last Name
Course Code
Course Name
Course Description
Course Credit Hours
Course Time
Course Days
Instructor ID
Instructor First Name
Instructor Last Name
Room Number
Room Capacity
b. Open the Word file in the Week 5 Lab Materials, Lab5A_ERMatrix.docx
c. Save the Word file as YourName_Lab5A_ERMatrix.
d. An ER Matrix helps define both the entities and the relationships between the entities. Using the partially
completed ER Matrix below as a guide, complete the matrix.
Hint: You should end up with four entities.
1. List each entity both across and down.
2. Determine whether a relationship exists between entities and define that relationship with a verb phrase. (NOTE:
The entity with the greatest number of related entities is usually the center of the ER diagram.)
3. Identify minimum (Optional or Mandatory) and maximum (only one, or one or more).Page 3 of 5 Student
CourseStudent none Enrolls in; Mandatory One or more
Course Is taken by: Optional One or more none
e. Save the completed matrix to submit as part of your lab.
Step 2: Create the initial ERD based on the matrix.
a. Open a new blank Database Model Diagram in Visio. If you need assitance with this, refer to the Week 1 Lab
Instructions. Be sure that all options are set consistent to those used in previous weeks so that you generate your
model in Crow’s Foot notation.
b. One of the issues in denormalized data is that it can result in many-to-many relationships that are not compatible
with the relational database. Visio does not allow creation of a many-to-many relationship because of this
incompatibility. Therefore, for any many-to-many relationships in your data, you will need to create two one-to-many
relationships. See the example below:Page 4 of 5
c. Based on the information from Step 1, create the initial ERD for the College Scheduling database including the
many-to-many relationships. If you need assistance to create the entities, refer to labs from Weeks 1 and 2.
d. Assign the primary keys and attributes from the data requirements to the proper entities.
e. Save the file as YourName_Lab5A.vsd.
Step 3: Normalize the database
a. While the initial ERD is accurate, if you design a database without deviating from it, you will encounter problems.
For example, a course is offered many times. If you use the course code, for example BIS245, as the primary key, you
will only be able to list the course once. There are three possible solutions.
1. Assign another primary key, such as an auto-number field, so that the course can be listed multiple times. However,
this is not
acceptable because it introduces redundancy rather than reducing it.
2. Use a composite primary key consisting of the Course Code and the Section code. If you create a unique section
code (EXAMPLE: YearTerm_Section or 2010SpringA_A), then you can list the course repeatedly. Again, this
introduces redundancy, and is not an acceptable solution.
3. Split the table to create two tables. To stay consistent with DeVry terminology, create a second Section table. To
ensure that a course is not entered twice, you might modify the Section code to include the course:
BIS245_2010SpringA_A. By consistently using this format, you should not be able to duplicate the section, and can
avoid a complicated composite key. However, as the Section table will serve as an associative entity, it is acceptable to
borrow the primary keys of the parent tables.
b. Open the Visio file from Step 2, and add a new page. Change the page tab to read Revised. Revise the initial ERD
based on the following information.
1. A Course may exist without being offered. It exists in the catalog.
Courses are scheduled for a term and given a section. It is the schedule course (Section) that students enroll in, that
are scheduled
in rooms and assigned instructors.
2. A Student can exist without being enrolled in a course.
3. An Instructor can exist without being assigned to teach a course.
4. A Room can exist without being scheduled for a course.
c. Save the file with your revised ERD.Page 5 of 5
Lab 5A Final Deliverables
a. YourName_Lab5A_ERMatrix.docx (Word Document) from Lab 5A Step 1
b. YourName_Lab5A.vsd (Visio Diagram) from Lab 5A Step 3.
Submit these files to the Week 5 iLab Dropbox.
END OF LAB
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BIS 245 WEEK 6 ILAB CREATING REPORTS
BIS 245 Database Essentials for Business with Lab
A. Lab # BSBA BIS245A-6
B. Lab 6 of 7 : Creating Reports
C. Lab Overview – Scenario / Summary:
TCO(s): 7. Given a database application with a completed relational schema, populated tables, and business reporting
requirements, create the necessary reports and make a business decision.
Scenario: The purpose of this lab is to create Access Reports. After a report is created, the student will sort the fields
in different ways. Also the Student can also delete fields in layout view and modify the appearance of the report by
applying Themes. In addition to the report generated by Access, the lab also uses Report Design to allow users to
design their own reports. Upon completing this lab, you should be able to:
• Create a report and apply a theme for professional appearance of the report.
• Use Report Design to generate your own report.
D. Deliverables: Upload the modified Lab6_Start.accdb file that you saved as YourName_Lab6.accdb to the Week
6 iLab Dropbox.
Part A Step 1: Create a Simple Report – Lab6_Report1
Part A Step 2: Create a report using Report Design – Lab6_Report2
Part A Step 3: Creating Multi-table Reports – Lab6_Report3
Part A Step 4: Adding a Subreport – Lab6_Report4
Part A Step 5: Create Mailing Labels – Lab6_Report5
Part B Step 1: Create a Report – Lab6_Report6
Part B Step 2: Create a Multi-table Report – Lab6_Report7
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BIS 245 WEEK 7 ILAB
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BIS245 WEEK 2 LAB - SKILLS DEVELOPMENT IN VISIO
A. Lab # : BSBA BIS245A-2
B. Lab 2 of 7 : Skills Development in Visio; Creation of MS Access Database
C. Lab Overview–Scenario / Summary:
TCOs:
1. Given a business situation in which managers require information from a database, determine, analyze, and classify
that information so that reports can be designed to meet the requirements.
2. Given a situation containing entities, business rules, and data requirements, create the conceptual model of the
database using a database modeling tool.
3. Given an existing relational database schema, evaluate and alter the database design for efficiency.
4. Given an existing database structure demonstrating efficiency and integrity, design the physical tables.
Scenario:
You have been asked to create a conceptual database model using MS Visio Database Model Diagram Template. The
purpose of this lab is to have you gain experience with the various modeling tools needed to create a conceptual model
(entity relationship diagram) of a database. You will then modify the model for implementation as a MS Access
database. You will create and modify one conceptual model.
You will then create a MS Access database based on the model developed in Visio, creating the necessary tables and
relationships.
Upon completing this lab, you will be able to
1. relying on detailed instructions, add two entities to the existing conceptual model (ERD), including attribute data
types and required field lengths;
2. create a new MS Access database file;
3. using the model from Parts A and B of the lab, and relying on detailed instructions; create the first two tables in the
database;
4. use the experience gained in creating the first two tables to add the remaining tables;
5. using the model from Parts A and B of the lab, and relying on detailed instructions; create the relationship between
the first two tables in the database; and
6. use the experience gained in creating the first relationship to create the remaining relationships between the tables.
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