Dean Team Minutes
November 5, 2014
9:00 –11:00 a.m.
Central Conference Room
Item
1
2
Kathie Hunt*
Kim Thompson*
Bob Francis*
Susan Hoyne*
Bayta Maring*
Samira Pardanani*
Dan Fey*
Alison Leahy*
Ann Garnsey-Harter*
Terry Taylor
Presenter(s)
All
Bayta
Discussion
Action Items
Postponed to future meeting.
Update on Waitlists;
Developmental Math/English
3
Topic
Minutes
Data Presentation
(Update on President’s
Questions)
ATC Report
Kathie
Kathie reported on a proposed change to the acceptance of AP
test scores in order to have consistency at Washington State
community colleges. A score of 3 or higher (in most cases)
would count for equivalent course/s or an elective credit. There
was a discussion as to the reasons for this change (mostly
common course numbering and UW participation), as well as
impacts and considerations to specific programs.
Kathie also reported on the Smarter Balance classes and testing.
Students will be tested in 11th grade to assess college readiness.
If they don’t place high enough, a course in 12 th grade will assist
with getting them to a higher level of preparedness. It was
mentioned that students passing this course will not need to take
the Compass test.
Feedback from departments
regarding AP Policy to Kathie
by mid-January. Bayta will
look into the number of students
impacted by AP test changes.
Kathie will go to upcoming
advisor meeting to share
information about Smarter
Balance.
4
Best Practices Exchange
Alison/Kathie
Further discussion will take
place at the retention meeting.
5
Instruction Commission
Bob
Alison and Kathie reported that the conference focused on
developmental students and ways to get students “further faster.”
Alison noted that 75% of students placed into developmental
levels quit. There will be further discussion about narrowing the
developmental sequence, IBEST, and potential grants.
Bob reported that new legislation requires colleges to allow
employees and students to miss 2 days per year for reasons of
“faith and conscience.” These reasons are determined by the
student and the college must accommodate any make-up work.
There was also a report about the possibility of a state contract
for Primo, a Library Management System.
Bob also spoke about the upcoming mid-cycle accreditation;
there is some controversy due to changes in the rubric, sometimes
during the site visit.
There was also a discussion about room scheduling and SCC’s
SAI points as compared to other colleges.
Bayta spoke further about the upcoming mid-cycle accreditation
and said that the focus is on mission fulfillment, how core theme
6
Time
Present (*):
Research & Planning
Commission
Bayta
1
Alison and Terry will develop a
tracking procedure.
Bob will be meeting with the
Accreditation Coordinating
Committee and will keep the
deans informed.
Item
Time
Topic
Presenter(s)
Discussion
indicators are used, and student learning outcomes.
Bayta reported that implementation of ctcLink has been delayed.
There was a discussion about potentially needing approx.
$500,000 for overtime pay and hiring of a project manager for
the conversion.
7
Vitality Break
Sexual Assault Prevention
& Response Conference
Kim
8
Placement Reciprocity
Samira
9
Senior Associate Advising
Responsibilities
Bob
Kim spoke about the change to Title IX and the primary impacts
to campus: change in policy, updates to Student Code of Conduct
and WAC, and training an d communication. She is now the
Assistant Title IX Coordinator. An important thing to note is that
everyone on campus must report instances they are made aware
of, and they cannot guarantee confidentiality.
Actionable items will be forthcoming and will be determined
with input from Enrollment Services, PIO, HR, and Student
Government.
There was a discussion about the lack of a “crosswalk” between
colleges for ESL courses. SCC currently requires incoming
international students to take a placement test; however, SBCTC
policy requires placement reciprocity. This can be problematic
for student success, as not all ESL programs are at the same
level. It was discussed that students should be encouraged to
take a placement test but given the option to request placement
reciprocity per policy.
Bob reminded the group that Senior Associate faculty have
mandatory advising responsibilities.
10
JUMC
Bob/Dan
11
Action Items (Standing
Item)
Bayta
Bob reported on a discussion from JUMC about the calculation
of moonlights. The full-time teaching band is 42-48 credits.
Once 48 credits is exceeded, payment for moonlights is anything
over 45. Payment procedures is based on division practice, and it
is important to never ask for a faculty member to give money
back.
Bob will send out the rubric regarding release time requests. He
requests feedback as soon as possible.
2
Action Items
There will be messaging to
advisors and students about the
placement reciprocity policy.
Deans will verify advisee loads
for Senior Associate faculty
within two weeks.
Release Time Update. Bob
will collate information and
consult with Dean Team.
CRAG Procedures. Susan will
provide an update in November
as to progress the subcommittee
has made to propose revisions to
the CRAG procedures.
SCC Email – Negative
Feedback. Bob will talk to Ann
Item
12
13
14
15
16
17
18
19
Time
Topic
CCSSE Update (Standing
Item)
Competency Based
Education (Standing Item)
Retention
Review Study Abroad
Review Committee Criteria
Dean Team Recent Action
Items
Professional Development
for Deans
Division Updates
(Standing Item)
Good of the Order
Presenter(s)
Discussion
Action Items
GH and PIO re feedback.
Changes in English and
Business Writing. Kathie will
advise Deans of the timelines
for changes to be made..
2.0 Passing Subject. There will
be a conversation in the Fall as
to what are minimum grades.
Bob will talk to the Faculty
Senate and Curriculum Cmt.
about the subject.
Testing Center. Deans will
forward information to Ann
about faculty use of this service.
An update will occur October
22.
Postponed to future meeting.
Ann/Bob
Postponed to future meeting.
Bob/Bayta
Postponed to future meeting.
Samira
Postponed to future meeting.
Bob
Postponed to future meeting.
All
Postponed to future meeting.
All
Postponed to future meeting.
Administrative Structure
FUTURE AGENDA ITEMS
1.
2.
3.
4.
5.
6.
7.
8.
Steps for Faculty Corrective Action, ARC & P-T
Faculty Professional Development – Needs Assessment
Listening Tree Project – Request End-of-Year Report
STAT and Student Conduct
Registering after 10th Day
FEP Process: Online Evaluations
Davis Oldham re IZ & Global Assmt
HR Explain changes to Classified Staff Contract
9.
10.
11.
12.
13.
14.
15.
16.
3
Classroom Mgmt (YTP KT KH)
LGBTIQ Initiative (YTP)
Study Abroad Transcription – D. Sampson
AGH - Practice Run Adaptive Lrng Grant
November: CRAG Subcommittee Update
Study Abroad Review Committee Criteria
Nov 12 – Cascading Enrollments Pilot TT/AGH
Placement Reciprocity Agreement