Dean Team Minutes
February 4, 2014
9:00 – 11:00 a.m.
Central Conference Room
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Topic
Minutes
Textbook Buying
Present (*):
Presenter
All
Mary K.
& Greg
Jensen
Kathie Hunt* (KH)
Kim Thompson* (KT)
Bob Francis* (BF)
Susan Hoyne* (SH)
Bayta Maring* (BM)
Diana Sampson (DS)
Fikru Diro* (FD)
Gillian Lewis* (GL)
Alison Stevens* (AS)
John Backes* (JB)
Guest: Mary Kelemen
Greg Jensen
Discussion
Postponed.
Mary Kelemen reported they are going to try a new model that will change the books
that are stocked in the Bookstore. Used textbooks sell; high priced textbooks do not.
Higher priced books do not sell from our location because they can be found less
expensive elsewhere. The Bookstore is tying up a lot of money on inventory that isn’t
selling.
They are looking at carrying any title requested they can get used, to the extent they can
get it. At this point that covers a fair number of books. Custom books are not
necessarily cheaper. There is a lot of lead time required and if they are sold out there is
not a quick turnaround time. They will also consider if a title is available for rent.
Some colleges work textbook costs into fees. They will attend a webinar and learn
more. The Bookstore will special order books which takes 10 days to 2 weeks.
They have a specific proposal they need feedback on. If this works the way they
envision it working, what they would do for books they are not going to carry in any
format is provide information online and on the shelf listing the publisher, website, etc.
Mary asked for the best way to get the word out to faculty about textbook buying
changes. Deans recommended division meetings. Kathie suggested meeting with ESL
faculty. Mary will be interested to hear faculty’s suggestions for solutions. It is
something we have to address. To reach all part-time faculty, it will have to be through
email. Deans should present this information to Planning Councils. Deans asked Mary
to engage faculty in conversation. Bayta suggested the strongest case to be made is if
you look at student behavior in terms of textbook buying. You need to fit the Bookstore
supply with actual student demand.
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VC Update
Ann GH
John asked if there has been any outreach to the UW Bookstore to supply some services.
A Dean asked if the bookstores have tried to problem solve with the 5 Star Consortium.
It was recommended to meet with division planning councils.
Ann announced our new Director of Grants will be coming in 3 weeks. He is coming to
us from the Austin Community College District in Texas. Instructional Designer
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Action Items
Topic
Presenter
Discussion
Kathleen Chambers has accepted another position at NSCC. It remains to be seen how
many eLearning Mentors will be needed. We need to identify who our new faculty are
this year and ask them if they are new to eLearning. There is a process for selecting
eLearning Mentors. Per the faculty contract, eLearning Mentors will be paid $1,000 and
will be selected by mutual agreement of the Federation President and VPASA. Alison
said we have a new need – wanting to get very engaged, excellent faculty involved in
teaching in the evening hybrid program. If we can get the message out we also want an
expert in flipping classrooms and what that looks like to make it effective.
A Dean said we need to begin to develop assessment and evidence based evaluation.
Some mentors get a lot of interaction and others don’t get any interaction. We need to
ask them to do a report at the end for accountability.
We all agreed those who do evaluations for online classes will be trained in Quality
Matters. We are getting a list together and will do training. How do you recognize best
practices in terms of online pedagogy? You want the instructor to have presence in the
class. QM differentiates from design to delivery. Ann said we would focus on QM
practices and orientation to Canvas. Deans discussed the need to have a well-designed
class that meets the needs of students. How do you reach teachers to say “become
involved.”
We had agreed the questions online students answer are the same questions F2F students
answer. Kim reminded Deans, as an e-Team representative, she sent Deans other new
questions to get input from divisions. The e-Team thought you can add questions, but
need more evidence of faculty input.
Ann said they had a 26% response rate last quarter in the Evaluation Kit. They are using
it again for this quarter.
Ann provided Deans with an analysis of online enrollment and hybrid, thanks to Bayta,
that shows the online trend. Hybrids are an area we should look at as strength. The chart
that compares SCC with the CTC system shows that the system as a whole went down in
online 3%. We went up 8% in that year.
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Retreat Agenda Plan
All
Part of what David Cunningham is agreeing to is a written description after the retreat
that will be fit to be shared with the rest of the leadership. Bob’s proposed outcome is
what our data tells us. That is more important than takeaways from retention conference.
We need to identify strengths and weaknesses. Then we can launch onto next steps.
Gillian said she wants an outcome at the end of the retreat we can move on. Kathie does
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Action Items
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6
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9
Topic
Presenter
Smarter Balanced
Feedback Loop
Director Position in
Student Services
Faculty Lines
Update
AS
Workforce
Eligibility List
Standing Item:
JUMC Update
SH/AS
Daryl had questions about moving faculty lines from one area to another, especially with
respect to those from past years. His concern is related to creating unfunded positions
eventually by these moves. He had questions about ESL as well. Behind Daryl’s
concerns is making sure enrollment justifies position filling in the areas we are filling
them. Daryl is not comfortable funding a line for a particular discipline that may end up
not being for that discipline in the end. John would like to have a conversation about
BusTc to clarify what the future will look like and how to assure we will meet the needs
of students, business and industry.
Postponed.
BF
Postponed.
KH
Kathie provided a list of classes advisors told her incoming students would want to take.
This is due to last year’s Summer Quarter schedule and the problem with Int’l Students
not having classes to take that were not online. They can be hybrid, but not online. We
need to work out a summer schedule that makes sense for many levels of students
coming in IE that have to have something available every quarter. Susan talked about
needing classes that go more than 8 weeks in the summer. Alison recommended this
conversation be held at President’s Cabinet. Gillian and John noted there are certain
programs that run 11 weeks in the summer. The classes we select from the list Kathie
provided should get adequate enrollment to cover the cost. The outcome in this case is a
solution which is to make sure International Students have enough F2F classes and they
are coordinated with ESL classes. Deans will discuss this more on Friday.
Alison and John recommended Daryl Campbell postpone the search for a permanent
Humanities and Social Sciences Dean until a permanent VPASA is announced. He
accepted that proposal.
Other
KT
AS
Discussion
not want to get caught in “key takeaways” yet. To her, those are solutions. Alison will
give David feedback so we are very focused at the retreat.
Kathie reported Dutch Henry is willing to come to the Dean Team to talk about this and
he will work with Math faculty.
Postponed.
Adjourned 11:00 am
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Action Items
Add future agenda item to
PC: Longer Classes
During Summer Quarter